LIVERMORE AREA RECREATION AND PARK DISTRICT

 

MINUTES

 

REGULAR MEETING OF THE

BOARD OF DIRECTORS

 

WEDNESDAY, JANUARY 9, 2008

 

ROBERT LIVERMORE COMMUNITY CENTER

4444 EAST AVENUE, LIVERMORE, CALIFORNIA

7:00 P.M. 

CRESTA BLANCA BALLROOM

 

 

DIRECTORS PRESENT:            Director Faltings, Director Furst, Director Kamena, Director Wilson and President Goodman

 

DIRECTORS ABSENT:                    None

 

STAFF MEMBERS PRESENT:            Chiye Azuma, Tim Barry, Jim Brandenburg, Lora Cohen, Jill Kirk, Michael Kyle, Gretchen Sommers, Brian Tibbetts

 

 

1.         CALL TO ORDER – ROLL CALL – PLEDGE OF ALLEGIANCE

Meeting was called to order by President Goodman at 7:03 p.m. All Directors were present except Director Kamena.

 

2.          PUBLIC FORUM

President Goodman opened public comment. No public comment received. President Goodman closed public comment.

 

             Director Kamena arrived at 7:04 p.m.

 

3.          CONSENT AGENDA:

3.1   BOARD MINUTES

        3.1.1   Meeting of December 12, 2007

3.2   COMMUNICATIONS:

        3.2.1   General Manager’s Monthly Report (#61/6)

                    3.2.2   Notice of Substantial Completion - Arroyo Mocho Trail Extension 

             

President Goodman asked if Directors wished to remove any items from the consent agenda. On a motion by Director Faltings, seconded by Director Furst, approved the Consent Agenda, passing 5-0.

 

Director Furst stated that in the minutes for the December 12, 2007 meeting, there is inaccurate information in the last sentence of the second paragraph on page 3, agenda item 8.3, regarding the Ranger Station. Director Furst requested that the sentence be corrected to reflect the accurate budget amount approved by the Board. The sentence should say: “After a feasibility study was conducted by Arkin & Tilt Architects, the Board authorized staff to begin planning the conversion of the house into a Ranger Station, and approved a budget of $575,000 for the project, which was later increased to $775,000.” Director Furst made a motion, seconded by Director Kamena, to approve the Consent Agenda, as amended. President Goodman invited Board discussion. No discussion. President Goodman called the motion. The motion to approve the Consent Agenda, as amended, passed 5-0.

 

4.            CONSENT AGENDA RESOLUTIONS:

President Goodman stated that item 4.2 will be removed from the agenda, as it requires additional preparation.

 

             4.1   AUTHORIZING DESIGNATED PERSONNEL TO SIGN DOCUMENTS

                    Resolution No. 2095, a resolution designating the Sr. Recreation Supervisor - Child Care to sign State Department of Education documents on behalf of the Livermore Area Recreation and Park District.

 

             4.2    APPROVING REVISIONS TO THE DISTRICT PERFORMANCE MANAGEMENT PROGRAM

                    This item removed from agenda.

 

              4.3     AUTHORIZING A GRANT APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING FOR FRIENDSHIP CENTER OPERATIONS

                    Resolution No. 2096, a resolution authorizing a grant application for City of Livermore Community Development Block Grant Funding for the Friendship Center operation.

 

              4.4    ACCEPTANCE FOR PERMANENT MAINTENANCE OF TRAIL SEGMENT A-4

                    Resolution No. 2097, a resolution authorizing the acceptance of the construction and landscape improvements by Pacific Union Homes to Trail Segment A-4 for permanent Maintenance.

 

President Goodman asked if Directors wished to remove any items from the Consent Agenda Resolutions. No items removed. Director Faltings made a motion, seconded by Director Kamena, to approve the Consent Agenda Resolutions.

 

President Goodman invited discussion by the Directors. Director Furst inquired about item 4.4, relating to Trail Segment A-4. He said that a number of trees blew down on Greenville Road during the recent storm, and he wondered if the trees were in this section of Trail Segment A-4. Senior Park Supervisor Jim Brandenburg replied that some pepper trees in this trail section, on North Vasco Rd. blew down; the trees were in the bioswale, which is belongs to the City of Livermore. Mr. Brandenburg said that City staff will try to remove the fallen trees by the end of today or tomorrow.

 

President Goodman asked for a vote on the Consent Agenda Resolutions. Resolution No. 2095, designating the Sr. Recreation Supervisor - Child Care to sign State Department of Education documents on behalf of the Livermore Area Recreation and Park District; Resolution No. 2096, authorizing a grant application for City of Livermore Community Development Block Grant Funding for the Friendship Center operation; and Resolution No. 2097, authorizing the acceptance of the construction and landscape improvements by Pacific Union Homes to Trail Segment A-4 for permanent Maintenance, passed by the following roll call vote:

 

AYES:                            Director Wilson, Director Kamena, Director Faltings, Director Furst and President Goodman (5)

 

NOES:        None (0)

 

ABSTENTIONS: None (0)

 

ABSENT:             None (0)

 

5.         BIDS AND PUBLIC HEARINGS: None.

 

6.          OLD BUSINESS:

                  6.1    2008 BOARD MEETING CALENDAR REVISIONS

President Goodman stated that the Board will review proposed 2008 Board meeting dates, approved at the December 12, 2007 meeting, that conflict with training conferences and determine if there should be any changes to the calendar.

 

General Manager Barry referred to the proposed 2008 Board meeting schedule approved in December and a list of conferences scheduled for 2008. President Goodman invited Director comments. There was some discussion regarding specific conferences and who might be attending. The Board agreed to keep the schedule as planned, with the understanding that it can be changed if it turns out that there is no quorum at those times when Directors are attending conferences. Director Faltings encouraged the Directors and senior staff to attend the conferences when the District is able to afford it. She said they are very valuable in terms of the teaching sessions and networking opportunities, and participation in the conferences makes better Directors and employees for the District’s constituents.

               

7.         NEW BUSINESS: 

7.1    COMMITTEE APPOINTMENTS FOR 2008

President Goodman stated that he will make Board committee appointments for 2008. He said he had asked Directors for their preferences. President Goodman said that he tried to accommodate Directors’ request but, unfortunately, could not meet all of the requests. He noted that there is an error on the committee assignment sheet to the effect that Director Faltings is on the Board of Directors for CARPD, so she must be on that committee; President Goodman assigned Director Faltings to that committee instead of Director Furst. Also, he noted that Director Faltings’ schedule does not permit her to serve on the ESS Parent Advisory Committee, so he is reassigning this committee to Director Wilson.  He asked Directors to let their fellow Board members know if they cannot attend a meeting, in order to try to have someone else attend in their place.  Director Kamena thanked President Goodman, saying he was very pleased with the assignments. President Goodman said he appreciates all the efforts made by the Directors.

 

General Manager Barry said that staff will be contacting the committee members to set up the committee meeting schedules for the year.

 

8.            COMMITTEE REPORTS

            Director Wilson reported on her attendance at the December 28 Personnel Committee meeting.  President Goodman reported on his attendance at the January 2 LCAC meeting.

 

9.            MATTERS INITIATED/ANNOUNCEMENTS BY THE DIRECTORS

1) Director Kamena talked about the state of the state address which was televised yesterday. He said the state of California is facing a $14 billion deficit next year, which represents 10%+ of entire budget. He said this will mean across the board cuts, and that there will likely be steep cuts to transportation and schools, etc. Director Kamena said there will be powerful constituencies lobbying for money. He said that the chances that the state will turn to local districts to balance its budget are very, very high. Director Kamena said that state legislators are able to predict a fiscal crisis six months in advance, but that they cannot do anything about it then. LARPD, however, can do something, said Director Kamena.

 

He said he is proposing a District budget review to consider cuts that may be easier now, during the last half of this fiscal year, so that the District does not have to make more difficult cuts later. He said he doesn’t believe in across-the-board cuts. He said that doing a budget review now will help the District to prepare, and if it turns out that the District did not need to prepare, then it will still be in good shape. Director Kamena commended General Manager Barry and the Board for building up the District’s reserves. He said he is very worried about this and thinks the District should take measures to reduce the burden now. He noted that he is not on the Budget Committee, but that any Director is empowered to propose cuts.

 

2) Director Faltings said that, as new Chair of Budget Committee, she takes Director Kamena’s words very seriously. She said that the state will take from the District what it can. She said that her opinion is that the state will go after enterprise districts, but she does not think special districts such as LARPD will come out of in unscathed. Director Faltings said that, thanks to Proposition 1A, the state has to borrow, not steal from local agencies, and it has three years to pay money back, with interest. She said that the Governor’s declaration of an emergency is not the one required by Proposition 1A; the state will have to go one step further if it wishes to start raiding local governments.  Director Faltings said she agrees with Director Kamena that LARPD needs to review the budget and see what measures can be taken.

 

3) Director Furst requested a written update on the progress of the different trail connections, including the Arroyo Mocho trail around the Plotkin property and the trail west of Sycamore Grove Park.

 

4) Director Furst said he is frustrated that Holdener Park is not yet opened, and that we have not been able to get the trails cut. He said he would like staff to contact East Bay Regional Park District about this. He said he would like the park not only open, but with recognizable and safe trails.

 

5) Director Wilson said she met with retired Youth Services Superintendent Barbara Kraybill and Senior Recreation Supervisor Jill Kirk on December 30, which was Ms. Kraybill’s last day on the job. Ms. Wilson said that, as an advocate of environmental education, she wanted to find out what the ESS/KZ division has been doing in this regard. She said she was pleased to discover that ESS is already doing field trips, walks, and outdoor science types of things. She noted that Ms. Kirk is very interested in this sort of thing, too. Ms. Wilson said she was extremely impressed that many of her ideas are already part of ESS/KZ programming.

 

6) President Goodman said he agrees with Director Kamena that by looking at not spending money, it can only help the District.

 

7) President Goodman said he walked to the RLCC on Saturday for the Polar Bear Slide event. He said it was rewarding to see young children and older adults go down the slide, and it was a great photo opportunity. He challenged the other Directors to participate next year.

 

8) President Goodman said that the recent storms knocked many trees down. He said he saw trees down in Big Trees Park, and at Carnegie Park, for example. He commended LARPD, City and LVJUSD staff for all their hard work cleaning up the damage.

 

9) President Goodman said he recently attended the Livermore Cinema and was pleased to see an advertisement for LARPD on the screen. He noted, however, that the ad had no sound.

10) Director Faltings announced that the Ravenswood Victorian Tea in February is completely sold out. She advised those reading about the event in the newspaper not to send in money or inquire about tickets.

 

10.            MATTERS INITIATED/ANNOUNCEMENTS BY THE GENERAL MANAGER

1) General Manager Barry announced the free LARPD Showcase event at the RLCC on Saturday, January 12, from 11:00 a.m.-3:00 p.m. He said there will be activities on display, demonstrations on stage, jump houses in the gym and a general carnival atmosphere. He invited the public to come learn about LARPD and have a great time.

2) Mr. Barry said he was pleased to announce the hiring of John Lawrence in the position of Assistant General Manager. He said that Mr. Lawrence has worked for the City of Sunnyvale for 20 years, and that he has a wealth of experience. Mr. Lawrence begins on January 16. Mr. Barry said this new position will be a great relief to the administration of the District.

           

Meeting adjourned to Executive Session at 7:32 p.m.

 

11.            EXECUTIVE SESSION

11.1   REAL ESTATE NEGOTIATIONS

                        Pursuant to Section 54956.8 of the Government Code

Property: 13.5 acres of land, Robertson Park Rd., Livermore, CA

                        Agency Negotiator: District Staff and/or Legal Counsel

                        Negotiating Parties: Livermore Valley Joint Unified School District

                        Under Negotiation: Terms of Purchase

 

11.2             REAL ESTATE NEGOTIATIONS

                                Pursuant to Section 54956.8 of the Government Code

                                Property: Sonoma School, 543 Sonoma Ave., Livermore, CA 94551

                                Agency Negotiator: District Staff and/or Legal Counsel

                                Negotiating Parties: Livermore Valley Joint Unified School District

                                Under Negotiation: Lease agreement

 

12.             RECONVENE TO OPEN SESSION

            Meeting reconvened to Open Session at 8:30 p.m.

 

13.            REPORT ON ACTION TAKEN IN EXECUTIVE SESSION

            No action to report.

 

14.            ADJOURNMENT

            Meeting adjourned at 8:31 p.m.

 

APPROVED,

                       

                                                                                    _______________________________

                                                                                    Steve P. Goodman

President, Board of Directors

ATTEST:

 

__________________________

General Manager and ex-officio

Clerk to the Board of Directors