MINUTES

REGULAR MEETING

 

WEDNESDAY, JANUARY 10, 2007

ROBERT LIVERMORE COMMUNITY CENTER

4444 EAST AVENUE, LIVERMORE, CALIFORNIA

7:00 P.M.

CRESTA BLANCA BALLROOM

 

 

DIRECTORS PRESENT:††††††††††† Director Furst, Director Goodman, Director Kamena and President Turner (4)

 

DIRECTORS ABSENT: †††††† ††††††††††† ††††††††††††† Maryalice Faltings (1)

 

STAFF MEMBERS PRESENT:††††††††††† Tim Barry, Jim Brandenburg, Jim Carlson, Lora Cohen, Michael Kyle, Gretchen Sommers, Maureen Gandara Swinbank

 

 

 

1.†††††††† CALL TO ORDER Ė ROLL CALL Ė PLEDGE OF ALLEGIANCE

Meeting was called to order at 7:00 p.m. by President Turner. Roll was taken and all Directors were present except Director Faltings and Director Kamena.

 

2.††††††††† PUBLIC FORUM

An invitation will be given at this time to address the Board on any item not on the agenda. No public comment was received.

 

3.††††††††† CONSENT AGENDA:

3.1†† BOARD MINUTES

††††††††††† 3.1.1†† Meeting of December 13, 2006.

3.2†† COMMUNICATIONS: None.

3.3†† General Managerís Monthly Report (#60/6).

3.4 ††Payroll and Claims.

 

On a motion by Director Goodman, seconded by Director Furst, approved the Consent Agenda, passing 3-0.

 

4.††††††††††† CONSENT AGENDA:RESOLUTIONS:

4.1†† Resolution No.____, a resolution approving the lease amendment with LVJUSD and Livermore Charter Learning Corporation for the continued operation of the Friendship Center at Sonoma School.

 

After discussion of this subject (see Agenda Item 6.1), President Turner recommended that the Board decide whether to approve the lease amendment at the next Board meeting, when staff is able to present the final, amended document. Directors Goodman and Kamena and staff agreed.

 

5.†††††††† BIDS AND PUBLIC HEARINGS:None.

 

 

 

6.††††† †††OLD BUSINESS:

6.1 †††FRIENDSHIP CENTER RELOCATION STATUS

††††††††††††††††††† President Turner explained that The Board will receive a status report on the search for a new location for the Friendship Center. General Manager Barry stated that the Board approved LARPD entering into a lease extension for the Friendship Center at the Charter School. Mr. Barry said that this agreement provides LARPD with an additional year, with a one-year extension built into the agreement. Mr. Barry stated that he attended the LVJUSD board meeting last night, and the agreement was approved. He said that his understanding that the Charter School approved the agreement as well.

 

District Legal Counsel Michael Kyle stated that he sees this document more as a financial agreement than a lease. He stated that he would like to see a hold harmless indemnification included in this lease, as is generally required by CAPRI, the Districtís risk management company. If this is a financial agreement, rather than a lease, said Mr. Kyle, then it is probably okay without the hold harmless indemnification. President Turner asked if Mr. Kyle recommends Board approval of this agreement. Mr. Kyle responded that yes, he recommends Board approval, but that this issue needs to be addressed in an addendum, or added to the body of the agreement.

 

††††††††††††††††††† Director Furst asked if the changes in the amended lease draft, which Directors were presented with this evening had been approved by the School District. Mr. Barry responded that the amended agreement is what the School District passed last night. Mr. Barry said that he spoke to Mr. Goldstein, Executive Director of the Charter School, as well and Mr. Goldstein said he was agreeable to the amendments, that it was intended that they be incorporated in the agreement in the first place.

 

††††††††††††††††††† President Turner asked if the Board could approve this lease at the next Board meeting, by which time the final, amended document can be presented.

 

††††††††††††††††††† President Turner opened for public comment. No public comment was received.

 

††††††††††††††††††† General Manager Barry stated that, in LARPDís efforts to find a new location for the Friendship Center, staff contracted with the firm ATI to prepare feasibility studies evaluating 1) renovation of the R.E. Merritt Building; 2) building a new structure on City-owned property on Pacific Avenue; and 3) purchasing and renovating a former private School site. Staff also investigated leasing commercial space in Livermore. Mr. Barry said that staff is of the opinion that the private school site and the leasing of commercial space are not viable options for the program. Mr. Barry said that City of Livermore staff is facilitating LARPDís relocation efforts, under its planning contract with LARPD. City staff Jean Prasher is coordinating the relocation efforts and is working with the Tri-Valley Community Fund, which may develop a capital campaign for the project, as well as an endowment. Staff is awaiting a cost estimate for the Tri-Valley Community Fund to determine whether a fundraising campaign would be successful for the relocation project. City staff Lourdes Barrozo is studying the city property to develop a feasibility report and cost estimate. Mr. Barry reported that staff will bring the more information to the Board as it becomes available.

 

††††††††††††††††††† Mr. Barry discussed the development of a business plan for the relocation of the Friendship Center, as well as financing of the project. Mr. Barry said that staff ††† will come back to the board when it has more definite ideas about how financing of the project might be achieved.

 

President Turner opened public comment. No public comment was received.

 

 

†††††††† ††††6.2†† ROBERTSON PARK SOCCER FIELD STUDY

††††††††††††††††††† President Turner stated that the Board will receive a presentation on a consultantís study of proposed renovations to Robertson Park for soccer use.

†††††††††††††††††††

Sherri Tafel of Beals Alliance, with whom LARPD contracted to prepare a study, gave a slide presentation on the possible renovation and conversion of the Robertson Park soccer fields. The Livermore Youth Soccer League (LYSL) is hoping to that the soccer complex will be renovated. Ms. Tafel listed the various changes that LYSL would like to see, including: convert two sand-based fields to synthetic turf; install lights; have a paved parking lot; construct a synthetic field and an adjacent synthetic goalkeeper training area; construct a permanent snack shack.

 

Ms. Tafel spoke about the reasons LYSL is hoping to see these changes at Robertson Park. She presented a list of costs for LYSLís full plan vision, which totaled $5,157,021.96. Ms. Tafel stated that if one item only is built, the price of that one item would be higher than if the full plan was implemented. She said that LYSL will provide some funding, as well as seek private funding from the community and, hopefully, funding from LARPD as well. Ms. Tafel listed the benefits of such a project, in LYSLís view.

 

The Board discussed and asked for clarification on the following items: whether the health department had been consulted regarding the snack shack; what the approval process for installation of lighting required; community and public meetings that would be held to gather public input; keeping some of the natural turf for practice and the associated costs; concern about a statement in Beals Alliance report regarding compromised turf which may lead to injuries; about irrigation for synthetic fields; cost of synthetic fields and replacement costs; what effect turf changes might have on the Scottish Games event and the future tot lot; possibility of flooding and how this would affect the Department of Fish & Game.

 

Director Kamena said it would be helpful to have a cost analysis on this, which included information on present value, current savings, etc. General Manager Barry said that this can be done, that he can meet with LYSL and the LARPD maintenance staff to develop a cost analysis and report back to the Board.

 

Director Furst asked if the tot lot and soccer complex could be included in the designs, as Beals Alliance is working on both projects. Mr. Barry responded this can be done, as well as adding in the new trail and respite area.

 

President Turner opened public comment.

 

1) Brent Cook, 780 Mayview Way, Livermore, President of LYSL, thanked the Board and LARPD for their response to LYSLís vision through the commission of this study.He thanked Beals Alliance as well. He said that LYSL is pleased that this step has been taken, and hopes the recommendations of the report are ultimately realized. President Turner said that no action will be taken tonight, that staff has been given direction. General Manager Barry said that he would like to set a time frame for putting the funding together for this project.

 

7.††††† ††††NEW BUSINESS:

7.1†† RESOLUTION NO. 2042, A RESOLUTION OF APPRECATION FOR SCOTT KAMENA, OUTGOING 2006 BOARD PRESIDENT (Resolution) †††

 

President Turner presented and read a resolution of appreciation to outgoing Board President Scott Kamena.

 

On a motion by President Turner, seconded by Director Goodman, approved a Resolution No. 2042, resolution of appreciation for Scott Kamena, by the following roll call vote

 

AYES:††††††††††††††† ††††††††††† Director Furst, Director Goodman, and President Turner (3)

NOES:††† None (0)

 

ABSTENTIONS:Director Kamena (1)

 

ABSENT:†††††††††† Director Faltings (1)

 

Director Kamena thanked the Board and staff for this honor.

 

††††††††††††††††††††† 7.2†† COMMITTEE APPOINTMENTS FOR 2007

††††††††††††††††††††††††††† President Turner stated that the Board committee appointments for 2007 were included in the Directorsí Board meeting packets.

 

††††††††††††††††††††† 7.3††† AB1234 ETHICS TRAINING REQUIREMENT

††††††††††††††††††††††††††† Administrative Assistant Gretchen Sommers reported that the District has complied with the AB1234 Ethics training requirement. All Directors, General Manager Barry and Legal Counsel Michael Kyle completed training in 2006.

 

8.                  COMMITTEE REPORTS

 

Director Furst summarized the agenda items from the January 8, 2007 Facilities Committee meeting. President Turner said that he has been on the Facilities Committee with Director Furst for the past year and that Director Furst has done much to promote trails in Livermore, which President Turner appreciates. President Turner reported on the Livermore Cultural Arts Council meeting. He stated that Barbara Bunshah, who was heavily involved in the Livermore Heritage Guild, and a reference librarian before that, recently passed away. Mr. Turner expressed his condolences.

 

9.††††††††††† MATTERS INITIATED/ANNOUNCEMENTS BY THE DIRECTORS

††††††††††† 1) Director Goodman asked about the progress of the Robertson Park equestrian show arena cover. Mr. Barry said that the materials have been ordered and that the plans are still being reviewed by the City of Livermore. He said that when the steel arrives, construction will begin and that, so far, the District is on schedule. President Turner asked staff to call the City for an update.

 

10.††††††††††† MATTERS INITIATED/ANNOUNCEMENTS BY THE GENERAL MANAGER

1) General Manager Barry announced that LARPD is holding a showcase event on Saturday, January 27 at the Robert Livermore Community Center, and that the public is invited.

2) Mr. Barry announced that there will be a Superbowl Party at the community center. Proceeds will benefit the local youth football league.

3) Mr. Barry presented Director Kamena with a certificate of appreciation from the Livermore Youth Soccer League. Director Kamena thanked the soccer league, and said it meant a lot to him.

 

Meeting adjourned to Executive Session at 8:03 p.m.

 

 

11.††††††††††† EXECUTIVE SESSION:

11.1 ††††REAL ESTATE NEGOTIATIONS

††††††††††† ††††††††††† Pursuant to Section 54956.8 of the Government Code

Property:Sycamore Grove Park, 1051 Wetmore Road, Livermore, CA

††††††††††† ††††††††††† Agency Negotiator: District Staff and/or Legal Counsel

††††††††††† ††††††††††† Negotiating Parties: Chevron Pipe Line Company

††††††††††† ††††††††††† Under Negotiation: Easement agreement

 

††††††††††† 11.2 †††REAL ESTATE NEGOTIATIONS

††††††††††† ††††††††††† Pursuant to Section 54956.8 of the Government Code

††††††††††† ††††††††††† Property:Sunrise Rock Gym, 2455 Railroad Ave., Livermore, CA

††††††††††† ††††††††††† Agency Negotiator: District Staff and/or Legal Counsel

††††††††††† ††††††††††† Negotiating Parties: Grandfield Family Partnership

††††††††††† ††††††††††† Under Negotiation: Lease Agreement

 

12. ††††††††††† RECONVENE TO OPEN SESSION

††††††††††† Meeting reconvened to Open Session at 8:55 p.m.

 

13.††††††††††† REPORT ON ACTION TAKEN IN EXECUTIVE SESSION

††††††††††† No action to report.

 

14.††††††††††† ADJOURNMENT

Meeting adjourned at 8:56 p.m.

 

APPROVED,

††††††††††††††††††††††† ††††††††††††††††††††††† †††††††††††

††††††††††††††††††††††† ††††††††††††††††††††††† ††††††††††††††††††††††† ††††††††††† _______________________________

††††††††††††††††††††††† ††††††††††††††††††††††† ††††††††††††††††††††††† ††††††††††† Dale Turner

President, Board of Directors

ATTEST:

 

__________________________

General Manager and ex-officio

Clerk to the Board of Director