LIVERMORE AREA RECREATION AND PARK DISTRICT

 

MINUTES

 

REGULAR MEETING OF THE

BOARD OF DIRECTORS

 

WEDNESDAY, JANUARY 30, 2008

 

ROBERT LIVERMORE COMMUNITY CENTER

4444 EAST AVENUE, LIVERMORE, CALIFORNIA

5:30 P.M.

LARKSPUR NORTH ROOM

7:00 P.M. 

CRESTA BLANCA BALLROOM

 

 

DIRECTORS PRESENT:                  Director Furst, Director Kamena, Director Wilson and President Goodman

 

DIRECTORS ABSENT:                    Director Faltings

 

STAFF MEMBERS PRESENT:        Tim Barry, Jim Brandenburg, Lora Cohen, Maureen Gandara Swinbank, Jill Kirk, Michael Kyle, Rich Lange, John Lawrence, Mike Nicholson, Gretchen Sommers, Brian Tibbetts

 

CITY STAFF PRESENT:                   Debbie Bell, Eric Brown, Susan Frost, Ingrid Rademaker

 

 

1.         CALL TO ORDER – ROLL CALL – PLEDGE OF ALLEGIANCE

Meeting was called to order by President Goodman at 5:35 p.m. All Directors were present except Director Faltings and Director Kamena.

 

2.         WORKSHOP ON LARPD PARKS, RECREATION AND TRAILS MASTER PLAN

2.1      Material Overview

2.2      Proposed Project List

            2.3   Project Ranking

 

General manager Barry stated that this workshop is another step in the process of developing a new District Master Plan. He introduced Debbie Bell, Eric Brown, Susan Frost and Ingrid Rademaker, of the Planning Division of the City of Livermore.

 

Ms. Rademaker stated that the main purpose of this workshop is to get input and direction from the Board regarding priority rankings for future park, recreation and trails projects in the Master Plan. She stated that she has received input and recommendations from the public and the LARPD staff.

 

Ms. Rademaker made a presentation and referred to reports which included the following information: background on the development of the Master Plan; the prioritization process; project list; project categories and rankings; and evaluation criteria;

 

Director Kamena arrived at 5:45 p.m.

 

Ms. Rademaker referred to the project list worksheet which was organized by the following sections:  Mini-Neighborhood Parks; Neighborhood Parks; Special Use Facilities; Open Space Parks; Service Facilities; Programs/Planning; and Multi-use Trails. She invited comments and questions from the Directors.

 

Directors had questions and comments on the following items: whether projects have deadlines regarding ADA compliance; details regarding ADA upgrades to Bill Clark Park; what is Hal Chestnut Memorial Field; the suggestion that Sycamore Grove Park and Veterans Park be listed and considered separately; climbing structure at Camp Shelly; accessible restroom and shower at Camp Shelly; reconfiguration of Ravenswood Historic Site parking lot; respite area portion of Robertson Park playground project; conversion of Robertson Park soccer fields to artificial turf; Robertson Park Master Plan; permanent and temporary pavilions at Ravenswood Historic Site; sports park; boardwalk, walkway system and staging area at Brushy Peak and opening the area to the public; new Ranger Station in Sycamore Grove Park; Sycamore Grove Park education area; Oak Grove Reserve; Max Baer Park; pump at Robert Livermore Park; and AB1600 funding.

 

Director Furst thanked City staff for all of the time and hard work that they have put into this project. President Goodman added that he was very impressed as well, particularly with the level of detail. He thanked City staff, also.

 

The next topic was trails. General Manager Barry said that Directors had been provided with trail maps at their places this evening and that Ms. Rademaker and Ms. Bell had devised a numbering system to combine two prior maps. Ms. Rademaker said that the goal was to look at the trail alignments as a whole, rather than at segments, and that they tried to establish an easier numbering system. She said that they also tried to label the alignments with names that people could identify with and recognize. She noted that some names remained the same and were based solely on the location of the trail; others were carried over from the 1991 LARPD Master Plan.

 

Director Furst said he feels it makes sense to have trail numbers with one trail numbering system, but the proposed system makes the cost of expanding trails appear huge and un-doable. Trail segment projects, however, are less expensive and more doable, he said. Director Furst asked the Board to consider segments that that the District is working on and that need to be worked on now. Director Furst also said he feels that trails and segments need to be ranked as to short-term vs. long-term and low and high priority.

 

President Goodman agreed that it would be nice to spend more time on the trails. He said that he is concerned about safety, and people being able to get safely from one area of town to another (for example, people using the overpass to get from Springtown to downtown).

 

General Manager Barry said that he would like staff to present its recommendations on long-term and short-term goals for the Board to review.

 

Directors had comments and questions about trails, as follows: incorrect description for No. Canyon Parkway Trail (T-2); why is a trail planned for the north side of the Shadow Cliffs to Del Valle Trail (T-11) when there is an existing city trail on the south side; question about the necessity of the Altamont Creek Trail (T-4); location of a new Catholic school slated to be built and how trails relate to this; the feeling that trail connectors should have a higher priority than new trails and trails that are further out from town (the Board informally agreed); the suggestion that trail rankings of “low, medium and high” might be preferable; T-13 from Ravenswood, south to Wetmore has already been constructed, but T-13, from Wetmore south along Arroyo Rd. needs to be investigated; and the status of Segment N.

 

It was determined that LARPD and City staff will work together to re-rank the projects and report back to the Board.  

 

Workshop adjourned to Regular Meeting at 6:44 p.m.

 

Meeting was called to order by President Goodman at 7:02 p.m. All Directors were present except Director Faltings.

 

3.          PUBLIC FORUM

President Goodman opened public comment. No public comment. President Goodman closed public comment.

 

4.          INTRODUCTION

General Manager Barry introduced Assistant General Manager John Lawrence to the Board. He gave information about Mr. Lawrence’s career history and educational background.

 

5.          CONSENT AGENDA:

5.1   BOARD  MINUTES

        5.1.1   Meeting of January 9, 2008

5.2   COMMUNICATIONS: None.

                    5.2.1   Quarterly Capital Projects Status Report

             

        President Goodman asked if Directors wished to remove anything from the Consent Agenda. No items removed. On a motion by Director Kamena, seconded by Director Furst, approved the Consent Agenda, passing 4-0. Director Faltings was absent.

 

6.         CONSENT AGENDA RESOLUTIONS:

             6.1    APPROVING REVISIONS TO THE DISTRICT PERFORMANCE MANAGEMENT PROGRAM

Resolution No.2098, a resolution approving revisions to the District Performance Management Program related to the new one-year probationary period requirement for all competitive service employees.

             6.2    ACCEPTANCE OF SUNKEN GARDENS PARK BICYCLE STUNT COURSE

Resolution No. 2099, a resolution accepting the Sunken Gardens Park Bicycle Stunt Course construction project.

 

On a motion by Director Kamena, seconded by Director Wilson, approved the Consent Agenda Resolutions by the following roll call vote:

 

AYES:                            Director Wilson, Director Kamena, Director Furst and President Goodman (4)

 

NOES:                            None (0)

 

ABSTENTIONS:            None (0)

 

ABSENT:                       Director Faltings (1)

            

7.         BIDS AND PUBLIC HEARINGS: None.

 

8.          OLD BUSINESS: None.

               

9.         NEW BUSINESS: 

9.1   DISTRICT AUDIT FOR FISCAL YEAR 2006/2007

        General Manager Barry stated that the District audit for Fiscal Year 2006/2007 has been completed, and that the Board is being asked to accept it.

 

        Katherine Yuen of the auditing firm Maze & Associates summarized the audit findings, stating that the District had received a clean opinion.

 

        On a motion by Director Kamena, seconded by Director Wilson, accepted the District Audit for Fiscal Year 2006/2007, passing 4-0. Director Faltings was absent.

 

9.2   EXTENDED STUDENT SERVICES PROGRAM AUDIT FOR FISCAL YEAR 2006/2007

        Mr. Barry asked that the Board consider accepting the Extended Student Services Program audit for Fiscal Year 2006/2007.

 

        Ms. Yuen summarized the ESS audit, saying that it, too, received a clean opinion.

 

        On a motion by Director Kamena, seconded by Director Wilson, accepted the Extended Student Services Program Audit, passing 4-0. Director Faltings was absent.

 

9.3   APPOINTMENT TO THE PERSONNEL COMMISSION

        President Goodman stated that the Board will consider a recommendation to appoint Steve Barranti to another term on the Personnel Commission.

 

        President Goodman invited Director comments and questions. Director Kamena said that he had been on Mr. Barranti’s original review committee. He said he is glad that Mr. Barranti is enjoying serving on the Commission and wishes to continue serving. President Goodman complimented the Personnel Commission for its work.

 

        On a motion by Director Kamena, seconded by Director Furst, approved Resolution No. 2100, appointing Steve Barranti to another term on the Personnel Commission, by the following roll call vote:

 

AYES:                            Director Kamena, Director Furst, Director Wilson and President Goodman (4)

 

NOES:                            None (0)

 

ABSTENTIONS:            None (0)

 

ABSENT:                       Director Faltings (1)

 

9.4   PROPOSAL FROM LUNAR for Model Rocket Launches at Robertson Park

President Goodman stated that the Board of Directors will consider a proposal from the Livermore Unit of the National Association of Rocketry (LUNAR) for model rocket launches in Robertson Park.

 

General Manager Barry said that the District had received a letter from LUNAR President Craig Saunders requesting that LUNAR be permitted to launch rockets on four dates this spring. Mr. Barry said that LUNAR had done rocket launches in Robertson park for several years, until the District asked the group to stop this past year, due to fire and safety concerns. Mr. Barry said that LUNAR had complied with the District’s request.

 

Mr. Saunders gave background information pertaining to LUNAR’s request and explained what the program is. He talked about discussions he had had with General Manager Barry regarding fire safety concerns and told how LUNAR had addressed these concerns by restricting rocket height a taking other precautionary measures. Mr. Saunders said that General Manager Barry had asked if LUNAR had looked into increasing its insurance and naming the District as an additional insured. Mr. Saunders said he did make such arrangements, and that he wishes to discuss what LARPD’s requirements are and determine what the National Association of Rocketry can do to meet the District’s request.  

 

Mr. Barry added that he had asked LUNAR to assign a fire safety person and be equipped to handle small outbreaks of fire. He said he also wanted to insure that the rocket motor size is restricted, which limits how high rockets can fly. Mr. Barry said he is satisfied that LUNAR has made these arrangements.

 

President Goodman asked for questions from the Board. There were questions about the following: rocket launch height restrictions; distance of nearby homes from the launch site; inquiry about whether LARPD has a park that is more suitable for rocket launches, since there are homes near Robertson Park; type of rocket launches; and Legal Counsel’s opinion regarding the terms of our insurance (that LARPD be named as additional insured; also wants to know for what amount LARPD could be insured—the minimum should be $2million; also wants LUNAR to complete any necessary paperwork and make a security deposit). Mr. Saunders said that Robertson Park is already covered by LUNAR’s insurance policy and that he is happy to discuss this with staff.

 

President Goodman asked for a motion. Director Kamena made a motion, seconded by Director Wilson, to approve the proposal from the Livermore Unit of the National Association of Rocketry (LUNAR) for model rocket launches in Robertson Park.

 

Director Goodman asked for Director comments. Director Goodman said that it was with regret that the Board had voted to end its relationship with LUNAR last year, but that he feels it was the right thing to do. He said he supports LUNAR, and said it is too bad the District cannot continue to do so. Director Kamena said that he is a neighbor of Robertson Park, and that he is not concerned about the launches in terms of noise, nuisance or safety. He said no rockets have ever come close to his home, and that he welcomes LUNAR back for this project. Director Kamena added that he very much appreciates staff’s and Legal Counsel’s caution in this matter. Director Wilson said she feels the LUNAR program is a great thing for kids, as it combines science and the outdoors. She said she was impressed with LUNAR and its responsiveness to LARPD, and that she supports approving its request.

 

President Goodman called the motion. The motion to approve the proposal from the Livermore Unit of the National Association of Rocketry (LUNAR) for model rocket launches in Robertson Park was approved, pending working out the insurance details, passing 4-0. Director Faltings was absent.

 

10.       MATTERS INITIATED/ANNOUNCEMENTS BY THE DIRECTORS

 

1) Director Wilson talked about a Federal bill that is in process now. It is called, “No child left inside.” The bill has to do with giving mandates and funding to schools to have environmental literacy and education programs. Ms. Wilson said she spoke to Ranger/Naturalist Supervisor Mike Nicholson. Mr. Nicholson assigned Ranger Patti Cole to meet with Ms. Wilson on this matter. Ms. Wilson recommended that the ESS/KZ and Ranger departments meet to coordinate on this subject. She said she would like to see the District meet with the School District, also, to see how we can take advantage of this opportunity. She requested that a senior staff person be assigned to contact the School District.

 

2) Director Kamena said that School Board Trustee Anne White requested that representatives of the School District and LARPD meet for its regularly scheduled Intergovernmental meeting whether or not City staff is able to meet.

 

3) Director Kamena said that he had asked at the last LARPD Board meeting for a budget workshop. A workshop has been scheduled for February 21. He said that, for the workshop, he would like an analysis of the different LARPD programs and their level of subsidy. He said this might help the Board make some decisions.

 

4) President Goodman said that this past weekend there was a large quilt show at the RLCC, with over 510 quilters in attendance.  He said he saw the new floor covering in the gym and that he was very impressed. He said it is better than the old cover, which staff exchanged. President Goodman said he thinks that the cover will be paid for easily by rentals in a couple of years.

 

5) President Goodman invited the public to attend the Super Football Party at the RLCC at 2:00 p.m. this Sunday. Proceeds from this event benefit the Livermore Junior Football League.

 

6) President Goodman invited the public to attend the LARPD Rummage Sale at the Barn on February 2. The Rummage Sale benefits the LARPD scholarship program.

 

11.       MATTERS INITIATED/ANNOUNCEMENTS BY THE GENERAL MANAGER

1) General Manager Barry complimented the performance of District park maintenance staff who had to clear fallen trees, etc. during dangerous storm conditions recently. He said he appreciates their work very much.

 

Meeting adjourned to Executive Session at 7:37 p.m.

 

12.       EXECUTIVE SESSION

12.1     REAL ESTATE NEGOTIATIONS

                        Pursuant to Section 54956.8 of the Government Code

Property: 13.5 acres of land, Robertson Park Rd., Livermore, CA

                        Agency Negotiator: District Staff and/or Legal Counsel

                        Negotiating Parties: Livermore Valley Joint Unified School District

                        Under Negotiation: Terms of Purchase

 

 12.2    REAL ESTATE NEGOTIATIONS

                        Pursuant to Section 54956.8 of the Government Code

                        Property: Portions of Assessor’s Parcel No’s.: 099-0290-011-07 (portion),

099-0475-006-02,099-0475-005-04, 099-0475-005-03 (portion), 099-1354-003, 099-1354-004 and 099-1343-016.

            Agency Negotiator: District Staff and/or Legal Counsel  

            Negotiation Parties: Property owners: CEMEX, Moir, Zone 7, Crohare, Kurtzer

            Under Negotiation: Offers to purchase trail easements and/or fee interests

 

13.       RECONVENE TO OPEN SESSION

            Meeting reconvened to Open Session at 8:34 p.m.

 

14.       REPORT ON ACTION TAKEN IN EXECUTIVE SESSION

            No action to report.

 

15.       ADJOURNMENT

            Meeting adjourned at 8:35 p.m.

 

APPROVED,

                       

                                                                                    _______________________________

                                                                                    Steve P. Goodman

President, Board of Directors

ATTEST:

 

__________________________

General Manager and ex-officio

Clerk to the Board of Directors