LIVERMORE AREA RECREATION AND PARK DISTRICT

 

MINUTES

 

REGULAR MEETING OF THE

BOARD OF DIRECTORS

 

WEDNESDAY, FEBRUARY 13, 2008

 

ROBERT LIVERMORE COMMUNITY CENTER

4444 EAST AVENUE, LIVERMORE, CALIFORNIA

6:00 P.M.

LARKSPUR SOUTH ROOM

7:00 P.M. 

CRESTA BLANCA BALLROOM

 

 

DIRECTORS PRESENT:            Director Faltings, Director Furst, Director Kamena, Director Wilson and President Goodman

 

DIRECTORS ABSENT:                    None.

 

STAFF MEMBERS PRESENT:            Chiye Azuma, Tim Barry, Jim Brandenburg, Nidia Iversen, Mike Kyle, John Lawrence, Mike Nicholson, Gretchen Sommers, Brian Tibbetts

 

 

1.         CALL TO ORDER – ROLL CALL – PLEDGE OF ALLEGIANCE

Meeting was called to order by President Goodman at 6:10 p.m. All Directors were present except Director Kamena.

 

2.            WORKSHOP ON ROBERTSON PARK MASTER PLAN

 

General Manager Barry stated that this workshop is a continuation of the Robertson Park Master Plan process. He noted that the District has held three public meetings, with the purpose of gathering community input. Mr. Barry introduced Chiye Azuma, LARPD Landscape Architect/Project Manager, who is managing this project and consultant Reed Dillingham.

 

2.1      Overview

 

Mr. Dillingham reported that there was a public meeting last week to review and accept comments on the preliminary Master Plan for Robertson Park. He talked about the history of the park, noting that it is more of an urban park now than primarily the setting for the Livermore Rodeo, as it once was. He said that one of the goals of updating the Master Plan is to make the park better for current and future users. Mr. Dillingham said that in the past Robertson Park accommodated equestrians, soccer players, trail users and softball field users. He said he thinks that, in the future, the park will see more diverse recreation uses.

 

Mr. Dillingham said that three important considerations for the Robertson Park Master Plan are: 1) habitat preservation; 2) re-vegetation of the riparian habitat and; 3) a third pedestrian bridge

 

Mr. Dillingham referred the Board to materials provided at the workshop this evening: an illustrative plan and a matrix containing proposed uses of the park, which was categorized as follows: 1) western part of park; 2) riparian zone; 3) parking; 4) Robertson Park Road; 5) stadium arena grounds; 6) other equestrian areas; 7) general recreation; 8) north field and 9) soccer complex. He said he hopes to have a draft prepared in the next month.

 

2.2      Review of Master Plan Proposals and Public Comments at Feb. 6 Meeting

2.3   Other Issues

 

There was discussion regarding temporary and permanent horse stalls. Currently, LARPD permits overnight parking and camping at Robertson Park with the General Manager’s consent. Assistant General Manager John Lawrence reported that staff has made inquiries to the City of Livermore about regulations and permits concerning this issue. LARPD Facility Coordinator Nidia Iversen reported on information she had received from the City of Ione, which has horse boarding stalls.

 

General Manager Barry said he will ask staff to research the cost of temporary stalls. He said he feels that permanent stalls are not feasible, as they cost too much and LARPD has neither the resources nor the desire to manage such an operation.

 

President Goodman said he thinks that Board and staff need more information before this issue is discussed further. He added that LARPD also needs input from all sides, including residents who live near Robertson Park and equestrians.

 

General Manager Barry referred the Directors to letters received from citizens about Robertson Park that had been placed before them this evening.

 

Directors discussed the following items: pedestrian bridge and its cost; cost of 2” water meter connection fee; restroom for equestrians; location and paving of parking area; Zone 7 reconfiguration of flood plain; boardwalk placement; Robertson Park Road; and a Soroptomist monument in the park.

 

One citizen expressed her opinion regarding horse stalls and equestrian use of the park.  

 

Director Kamena arrived at 7:00p.m.

 

Workshop adjourned to regular meeting at 7:01 p.m.

 

Meeting was called to order by President Goodman at 7:12 p.m. All Directors were present.

 

3.          PUBLIC FORUM

President Goodman opened public comment. No public comment received. President Goodman closed public comment.

 

4.          CONSENT AGENDA:

4.1   BOARD  MINUTES

        4.1.1   Meeting of January 30, 2008

4.2   COMMUNICATIONS:

        4.2.1   General Manager’s Monthly Report (#61/7)

             

President Goodman asked if Directors wished to remove anything from the Consent Agenda. No items removed. On a motion by Director Faltings, seconded by Director Furst, approved the Consent Agenda, passing 5-0.

 

5.            CONSENT AGENDA RESOLUTIONS: None.

          

6.         BIDS AND PUBLIC HEARINGS: None.

 

7.          OLD BUSINESS:

            7.1   RANGER STATION CONCEPTURAL DESIGN AND BUDGET

                    President Goodman stated that the Board will consider approving the revised concept design and budget for the Ranger Station in Sycamore Grove Park.

 

                    General Manager Barry stated that staff was asked to obtain more information from the architects, particularly regarding the costs.

 

Senior Recreation Supervisor Brian Tibbetts stated that David Arkin and Dan Johnson of Arkin Tilt Architects are present this evening and have answers to the questions the Directors had asked. He said that the Facilities Committee discussed the project at its February 7, 2008 meeting. Mr. Tibbetts deferred to Directors Faltings and Kamena, who serve on the Facilities Committee. Director Kamena asked the architects to present their report.  

 

David Arkin summarized the report, and spoke about the following items: the fact that the design remains basic; plumbing; cost benefit analysis; initial cost and payback periods for different elements of the project; division of elements into two blocks: more economical features that the architects recommend be kept in the project, and items having a much longer payback period, which could be add alternates; lifetime cost comparison; energy efficiency features; and the current conceptual cost estimate.

 

President Goodman invited Director questions. Directors asked for clarification, and discussed, the following items: water meter cost and possible utilization of existing trunk line; compliments to the architects for doing a beautiful job and having done all they were asked to do; concern that the cost for engineering and design is excessive; satisfaction that the green costs are reasonable and the utility cost savings are great; inquiry about what permits are missing and so unable to allow complete cost projections; and the life of photovoltaic panels and whether they are worth it, given the payback period.

 

President Goodman opened public comment. No public comment received. President Goodman closed public comment.

 

President Goodman asked for a motion. Director Faltings made a motion, seconded by Director Wilson, that the Board approve the revised concept design and budget, as presented tonight, for the Ranger Station in Sycamore Grove Park

 

President Goodman invited Director discussion. Directors commented on the following items: the importance of providing a Ranger Station; importance of the Rangers being accessible to the park users; need for decent restrooms in the park; the fact that the project was first presented as a green project in April 2006; appreciation expressed to the architects for reworking the concept design and for their excellent work; reminder to the Board that it promised a Ranger Station to park users in 2006; desire to see the second block of less economical features as bid alternates; appreciation for the generous donation of the Denton house from Jacquie Williams-Courtright; feeling that the green aspect of the project was more than the Board had agreed to in the beginning; difficulty rationalizing the high cost; frustration at budget overruns; concern about additional cost if Zone 7 does not permit the District to tap into its water line; concern about what happens if the price keeps rising; what the process is and whether the Board has the ability not to approve the project if it appears that it will go over budget; the difficulty of stopping a project once public expectations are up; and statements of support for the project only if it is within budget.  

 

President Goodman called the motion. The motion to approve the revised concept design and budget, as presented tonight, for the Ranger Station in Sycamore Grove Park passed

 4-1. Director Kamena dissented.

                   

8.         NEW BUSINESS: 

8.1   CAPITAL BUDGET AMENDMENT

        President Goodman stated that the Board will consider a recommendation by staff to amend the 2007/2008 Capital Improvement Budget in order to accommodate a request from American Little League to replace the snack shack at Robert Livermore Park.

 

General Manager Barry provided background information on this topic. He reported that the District had received $75,000 from developer Livermore Grove LP in 2004. The District had previously planned to use the funds to construct a restroom/storage/snack bar building at Bill Payne Park.  That project, however, would require several hundred thousand dollars to complete. Livermore American Little League has requested that the funding be used to replace the aging snack shack at Robert Livermore Park. Mr. Barry said that the League has offered to pay any amount in excess of the $75,000 that the District would fund. Mr. Barry said staff proposes creating a capital project for a snack shack at Robert Livermore Park and re-allocating the $75,000 for this project.

 

President Goodman invited Director questions. Directors inquired about the following: size of similar project at Bill Payne Park; and possible future fees to the District which would come from the future Brisa development near Bill Payne Park.

 

President Goodman opened public comment.

 

1) Susan Houghton, representing American Little League, said the League is very interested in doing this project. She added that the League has over 600 players, and she believes a new snack shack will help all of the users of Robert Livermore Park; she said that the soccer leagues may be able to use the snack shack as well. Ms. Houghton said that LARPD staff has been very helpful.

 

President Goodman asked for a motion. Director Kamena made a motion, seconded by Director Faltings, to amend the 2007/2008 Capital Improvement Budget in order to accommodate a request from American Little League to replace the snack shack at Robert Livermore Park.

 

President Goodman invited Director discussion. Directors commented on the following: this would be a wonderful use of the funds, being an investment that will lead to more money for all concerned; clarified that the League will cover any amount over $75,000; and the fact that this project was approved by the Facilities and Budget Committees.

 

President Goodman asked for a vote on the motion. Resolution No. 2101, a resolution approving an amendment to the 2007/2008 District Capital Improvement Budget in order to accommodate a request from American Little League to replace the snack shack at Robert Livermore Park, passed by the following roll call vote:

 

AYES:                            Director Wilson, Director Kamena, Director Faltings, Director Furst and President Goodman (5)

 

NOES:        None (0)

 

ABSTENTIONS: None (0)

 

ABSENT:             None (0)

 

8.2    CALIFORNIA ASSOCIATION OF RECREATION & PARK DISTRICTS BOARD OF DIRECTORS ELECTION

President Goodman stated that the Board will consider nominating a candidate for the California Recreation & Park Districts (CARPD) Board of Directors.

 

Director Faltings stated that she is finishing up her term as Past President of CARPD. Her three-year commitment is coming to an end and she would like to fill the position of Director at Large. 

 

On a motion by Director Kamena, seconded by Director Goodman, the Board nominated Director Faltings as a candidate for the CARPD Board of Directors, in the position of Director at Large.

 

President Goodman invited Director discussion. No discussion. President Goodman called the motion. The motion to nominate Director Faltings as a candidate for the CARPD Board of Directors, in the position of Director at Large, passed 5-0.

 

            8.3    PARK AND FACILITIES NAMING POLICY

        President Goodman stated that the Board will consider approving a joint policy with the City of Livermore for Naming Parks and Facilities.

 

        General Manager Barry referred to the staff report and supplemental report. He reported that the Livermore City Council met Monday night and approved naming Trail Segment J for Annie Quinn, deceased daughter of former LARPD Director Alice Quinn. The Council also voted to name Trail Section L after Mark Weinberger, who was instrumental in developing the South Livermore Valley Specific Plan. Mr. Barry said that, after a draft of the policy came out, the LARPD Facilities Committee met to discuss it. The Committee had some additional thoughts on improving the policy; one of the three suggestions made to the City were approved by the City Council. General Manager Barry said he recommends approval of the document.

 

There was brief discussion about some of the details of the policy.

 

Director Faltings made a motion, seconded by Director Furst, to approve Resolution No. 2102, a resolution approving a joint policy with the City of Livermore for naming parks and facilities. The motion passed by the following roll call vote:

       

AYES:                            Director Faltings, Director Furst, Director Wilson, Director Kamena and President Goodman (5)

 

NOES:        None (0)

 

ABSTENTIONS: None (0)

 

ABSENT:             None (0)

 

8.4    DEDICATION OF TRAIL SEGMENT IN MEMORY OF ANNIE QUINN

        President Goodman stated that the Board will consider approving a request to the City of Livermore to dedicate a trail segment in memory of Annie Quinn.

 

        General Manager Barry said that this item is in part a duplication. He said that the last direction given by the Board was to request the naming of two trail segments for Annie Quinn. This is a corrective action to name one segment, which is a moot point since the City Council voted to approve it, as reported above.

 

Director Goodman invited discussion. No discussion.

 

On a motion by Director Faltings, seconded by Director Furst, approved making a request to the City of Livermore to dedicate a trail segment in memory of Annie Quinn, passing 5-0.

 

8.5    NAMING OF PARK ADJACENT TO BOTHWELL RECREATION CENTER

        President Goodman stated that the Board will consider approving a name for the park adjacent to the Bothwell Recreation Center.

 

        General Manager Barry stated that the District began the process of selecting a name for this park in 2006. At the time, he explained, the Facilities Committee did not feel that enough names were submitted by staff from which to choose. He said that staff were again solicited for name ideas, and waited for the park renovation project to get further along. A number of suggestions were brought to the Facilities Committee at its meeting on February 7, 2008. Mr. Barry said that the Facilities Committee recommends “Bothwell Park” as the preferred name.

 

Director Goodman invited questions and discussion. No questions or discussion. On a motion by Director Faltings, seconded by Director Wilson, Resolution No. 2103, selecting “Bothwell Park” as the name for the park adjacent to the Bothwell Recreation Center, was approved by the following roll call vote:

       

AYES:                            Director Kamena, Director Faltings, Director Furst, Director Wilson and President Goodman (5)

 

NOES:        None (0)

 

ABSTENTIONS: None (0)

 

ABSENT:             None (0)

 

9.            COMMITTEE REPORTS

            Director Wilson reported on her participation in the February 4, 2008 Ethics Subcommittee Meeting. She also reported on her attendance at a Ravenswood Progress League meeting last night.

 

10.            MATTERS INITIATED/ANNOUNCEMENTS BY THE DIRECTORS

1) Director Goodman said that he visited the Trevarno Road ESS office yesterday. He commended Brian Tibbetts and staff on preparing the office for re-occupation. He said it looks great.

 

2) Director Wilson said she would like to know how the District is doing on the tot lot at Karl Wente Park.

 

11.            MATTERS INITIATED/ANNOUNCEMENTS BY THE GENERAL MANAGER

1) General Manager Barry reminded the Board about the volunteer appreciation event on February 20.

 

2) General Manager Barry reminded the Board about the special meeting/budget workshop on February 21.

 

3) General Manager Barry reported that he will attend the CPRS conference with several staff and two Board members the last week of February. He said that Community Center Director Rich Lange will substitute for him at the February 27, 2008 Board meeting.

 

4) Mr. Barry said that he is serving on the CARPD Legislative Committee, and that there is talk of the state shifting more of the District’s tax dollars via ERAF. He said that the Committee is watching closely for any developments on this issue.

 

Director Faltings commended Mr. Barry’s willingness to serve on this committee. She said that LARPD is one of the largest park and recreation districts in the state.

 

Meeting adjourned to executive session at 8:14 p.m.

 

12.            EXECUTIVE SESSION

12.1    CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION

                       Pursuant to section 54954.5 of the Government Code

Name of case: Star Construction, Inc. vs. J.W. Riley & Son Inc., Financial Pacific Insurance Company, Livermore Area Recreation and Park District, et al

Case Number: Alameda County Superior Court No. VG 06257265

 

13.             RECONVENE TO OPEN SESSION

            Meeting reconvened to Open Session at 8:42 p.m.

 

14.            REPORT ON ACTION TAKEN IN EXECUTIVE SESSION

            No action to report.

 

15.            ADJOURNMENT

            Meeting adjourned at 8:43 p.m.

 

APPROVED,

                       

                                                                                    _______________________________

                                                                                    Steve P. Goodman

President, Board of Directors

ATTEST:

 

__________________________

General Manager and ex-officio

Clerk to the Board of Directors