MINUTES

REGULAR MEETING

 

WEDNESDAY, MARCH 29, 2006

 

CITY COUNCIL CHAMBERS

3575 PACIFIC AVENUE, LIVERMORE, CALIFORNIA

7:00 P.M.

 

 

DIRECTORS PRESENT:              David Furst, Steve Goodman, Scott Kamena, and Dale Turner (4)

 

DIRECTORS ABSENT:                                  Director Faltings (1)

 

STAFF MEMBERS PRESENT:            Tim Barry, Jim Brandenburg, Barbara Kraybill, Michael Kyle, Mike Nicholson, Gretchen Sommers, Brian Tibbetts.

 

CITY STAFF PRESENT:            Jim Vingo, Assistant Civil Engineer

 

1.         CALL TO ORDER – ROLL CALL – PLEDGE OF ALLEGIANCE

Meeting was called to order at 7:01 p.m. p.m. by Director Turner. Roll was taken and all Directors were present except Chair Kamena and Director Faltings.

 

2.          PUBLIC FORUM

Director Turner asked for public comment on any item not on the agenda.

 

No public comment was received.

 

3.          CONSENT AGENDA:

3.1   BOARD  MINUTES

             3.1.1   Meeting of March 8, 2006.

3.2   COMMUNICATIONS

        None.                    

 

On a motion by Director Furst, seconded by Director Goodman, approved the Consent Agenda, passing 3-0.

 

4.            CONSENT AGENDA:  RESOLUTIONS: 

4.1   Resolution No. 1999, a resolution approving reclassification of Mike Gutierrez from Park Maintenance II to the position of Pool Maintenance Specialist, effective April 1, 2006.

4.2   Resolution No. 2000, a resolution approving the assignment of Liane Grant from Lifeguard to Recreation Specialist in Youth Sports.

4.3   Resolution No. 2001, a resolution approving a title change for a position from Parks Project Coordinator to Landscape Architect/Project Manager.

4.4    Resolution No. 2002, a resolution amending the Annual Salary Resolution to reflect the title change from Parks Project Coordinator to Landscape Architect/Project Manager.

 

On a motion by Director Furst, seconded by Director Goodman, approved the Consent Agenda Resolutions, by the following roll call vote:

 

AYES:                          Director Goodman, Director Turner and Director Furst (3)

 

NOES:                          None (0)

 

ABSENT:                  Chair Kamena and Director Faltings (2)

 

Director Turner asked for public comment. No public comment was received.

 

Chair Kamena arrived at 7:07 p.m. Chair Kamena requested that the Directors revisit the Consent Agenda Resolutions, specifically Resolution No. 2001 and Resolution No. 2002.

 

Chair Kamena expressed concern about the salary range for the position of Landscape Architect/Project Manager. He stated he is concerned the salary range is not sufficient to attract qualified applicants. Chair Kamena summarized the background of LARPD’s efforts to fill the position of Parks Project Manager, which has been vacant since December of 2005. Chair Kamena complimented LARPD staff on the thoroughness of the staff report.

 

After discussion, the Directors voted again on the Consent Agenda Resolutions.

 

On a motion by Chair Kamena, seconded by Director Turner, approved amending Consent Agenda Resolution No. 2002 to the affect that the salary range for the position of Landscape Architect/Project Manager be $5,614-$6,824 per month, as opposed to the staff recommendation of $5,133-$6,260 per month, by the following roll call vote:

 

AYES:              Director Furst, Director Turner, Director Goodman and Chair Kamena (4)

 

NOES:              None (0)

 

ABSENT:            Director Faltings (1)

 

5.         BIDS AND PUBLIC HEARINGS:  None.

           

6.             OLD BUSINESS:  

6.1     PROPOSED CHANGES TO TREE REMOVAL PROGRAM FOR ARROYO CROSSINGS DEVELOPMENT                            

 

Park Supervisor Brandenburg summarized the staff report. The staff recommendation is that the Board of Directors approve the removal of twelve (12) additional Eucalyptus trees along the eastern boundary of the Mission Valley properties for the Arroyo Crossings Development.

 

Jim Pollard of the O’Brien Group, developer of the Arroyo Crossings Development, addressed the Board.  Mr. Pollard drew a diagram of the area in question, explaining that the health and stability of 12 of 18 trees along the eastern boundary Arroyo Road are compromised due to their location in, or proximity to, a quarry fill area. City of Livermore staff has recommended that 5 of the 12 trees be removed and 7 be preserved. LARPD staff recommends removal of all 12 of the trees.

 

Mr. Pollard distributed photos of the area in question to the Directors. He stated there is new information indicating that one additional tree, tree No. 1756, should also be removed as it is right on the edge of the quarry fill. Park Supervisor Brandenburg stated that he agreed that tree No. 1756 should be removed. Mr. Pollard stated that the developer will replace all of the thirteen (13) trees under discussion with 24” box trees. Mr. Pollard stated that the developer will also install irrigation for the trees as part of its proposal.

 

Chair Kamena asked for public comment. No public comment was received.

 

On a motion by Director Turner, seconded by Director Furst, approved the removal of thirteen trees along the eastern boundary of Arroyo Road, passing 4-0.

 

6.2     RECONSIDERATION OF CAYETANO PARK MASTER PLAN

This item was deferred to a future meeting.

 

6.3     REPORT ON STATUS OF DENTON HOUSE ACQUISITION FOR SYCAMORE GROVE PARK

General Manager Barry summarized the staff report. Jacquie Courtright Williams has offered to donate to the District a house, which staff would like to use as use as a Ranger station at Sycamore Grove Park. LARPD has engaged the professional services of Arkin Tilt Architects and Baker Pre-Construction Services to prepare a feasibility study to assess the moving to, and installation of, the house in Sycamore Grove Park

 

David Arkin of Arkin Tilt Architects gave a slide presentation. Mr. Arkin stated that his firm prepared a Cost Feasibility Study regarding moving the structure, not renovation, etc.  His firm, which specializes in green building, teamed with Baker Pre-Construction Services, which does a lot of cost estimation services.

 

Mr. Arkin explained the goals of green building, explained how the structure would be divided in half to be moved, and described the different rooms of the house and modifications that will be needed Mr. Arkin stated he feels the cost figures provided by Baker Pre-Construction are reasonable. The estimated cost to move the building is $375,000 and the site work estimate is $75,000, for a total estimated cost to the District of $450,000. This total does not include soft costs (A&E, permit fees, utility hook-up fees, etc.), which typically run approximately 20% of the building construction costs. This would bring the total projected cost to $525,000.

 

The next step in this process would be for the project to be brought before the Facilities Committee for further review. The project would then be brought before the full Board of Directors at the April 12 meeting.

 

The Directors discussed the following items: staff proposes using development in lieu fees to pay for the project; staff would have to review the District’s capital improvement projects; the concern that other District capital projects may have to be put aside as a result of this project; staff is exploring alternative funding sources; that the total cost of the project, including $30,000 for a photovoltaic renewable energy system, would be $555,000. Also discussed were the size and location of the current Ranger station and its functions; how the site would be used if a new ranger station were installed; the advantages and program potential of the new proposed office and its accessibility to the public; the average number of visitors at Sycamore Grove Park and Veterans Park.

 

Chair Kamena opened public comment.

 

1)   John Stein spoke in favor of moving the donated house to Sycamore Grove Park for use as a ranger station and urged the Board to proceed with the project.

 

Chair Kamena closed public comment.

 

District Counsel Kyle recommended putting this item on the agenda of a future meeting, as financial commitments are involved. General Manager Barry suggested bringing this item before the Facilities Committee again.

 

Director Turner recommended that we go forward with the project.  He stated this it is a very good utilization of District funds. He feels LARPD will get a huge return on this investment. Having Rangers right at the main gate of Sycamore Grove is good for the District and for the Rangers.

 

Direct Furst stated he is supportive of this project. He said he feels it would be a good return on a District investment, and urges staff to move forward on it. He stated he was surprised by the cost estimates of $550,000 that were presented tonight.

 

Director Goodman asked if staff could make some recommendations on grant funding.  Ranger/Naturalist Supervisor Nicholson stated that Ranger Cole, has done some initial investigation of funding and will continue to do so.  Director Goodman stated he is supportive of this project.

 

Chair Kamena stated he has reservations about this project, now that it has been estimated it will cost the District half a million dollars. He talked about the District’s recent experience with the Robertson park arena cover which went from costing the District $250,000 to $750,000 over the years. Chair Kamena stated he needs to be convinced that this project is worth it. He is concerned about other District capital projects that would not get done. If the Board does decide to approve the project, he supports putting in the renewable energy system immediately. He lauded the merits of renewable energy systems. Chair Kamena stated he is concerned about the increase from the initial cost estimate, which was about $250,000. Part of his concern, he said, is that a new Ranger office is not on the District’s list of capital projects.  He would like a more complete concept of what staff is proposing. Chair Kamena state he is open to the concept, but that he has reservations.

 

Director Turner stated he feels a ranger station will increase income for the District. He stated a covered arena cover at Robertson Park could also possibly increase income.  He stated he feels that project costs increase for the District because the Board takes a long time deciding on whether or not to move forward with projects. He feels this project would be a great return on investment.

 

Director Furst said he would like a breakdown of the $375,000 total available for the April 4, 2006 Facilities Committee meeting. He stated he would also like an estimate from our grant writer on possible funding for the project. This information would help the Facilities Committee make a recommendation to the full Board.

 

7.          NEW BUSINESS:

7.1   RESOLUTIONS APPROVING AGREEMENTS, PLANS AND SPECIFICATIONS FOR TRAIL SEGMENT H-1.

           

Jim Vingo, Assistant Civil Engineer, City of Livermore, gave a slide presentation on the Trail Segment H-1 project.  Mr. Vingo presented Directors with information on the project, including the scope, location, timelines and funding.

 

General Barry summarized a staff report regarding an agreement reached with Wente Land and Cattle Company and residents of Reed Avenue (bordering Trail Segment H-a) regarding construction of fences along Trail Segment H-1.

 

Chair Kamena opened public comment.

 

1)   David Lund, 2799 Reed Avenue, Livermore, stated he would like to commend the people involved on all the progress made on Livermore trails in the last ten years. He stated that the Reed Avenue residents, referenced above, are happy with the trail and the proposed agreement with the Wente.  He thanked Mr. Wente for his generous offer to construct the two fences.

 

Chair Kamena closed public comment.

 

On a motion by Director Furst, seconded by Director Turner, all approved Resolution No.2003, authorizing the General Manager to execute an easement agreement with Wente Land and Cattle Company for Trail Segment H-1; Resolution No. 2004, authorizing the General Manager to execute an improvement agreement with the City of Livermore for funding and management of Trail Segment H-1 and Resolution No. 2005, approving the plans, specifications and trail alignment for Trail Segment H-1, and authorizing beginning of advertising for bids for construction, by the following roll call vote:

 

AYES:              Director Furst, Director Goodman, Director Turner and Chair Kamena (4)

 

NOES:              None (0)

 

ABSENT:            Director Faltings (1)

 

8.            MATTERS INITIATED BY THE DIRECTORS

 

1)  Director Turner inquired if General Manager Barry’s volunteer service at the Nationwide PGA Tournament this week must be done on Mr. Barry’s vacation time, as he is providing public relations for the District. Chair Kamena stated that he will check into it.

 

2)  Director Goodman stated that he attended the Lawrence Livermore National  Laboratory (LLNL) annual Tri-Valley Science and Engineering Fair at the Robert Livermore Community Center (RLCC) today and that he has heard nothing but compliments on LARPD staff who have worked on this event. Director Goodman invited the public to attend the Science Fair. He stated this event is a good example of how the lab works with the District and helps give LARPD exposure.

 

3)  Director Goodman stated he received a phone call from Lena Lacey, a concerned senior, regarding the skate park at Sunken Gardens Park. Ms. Lacey wants to make sure seniors are considered when the District works on installing the bicycle stunt course.

 

4)  Director Goodman stated he often gets requests from the public for current trail and bike maps. Director Goodman stated he wants to encourage staff to work on this when possible.

 

9.            MATTERS INITIATED BY THE GENERAL MANAGER

            Meeting recessed from 8:25 to 8:35 p.m.

 

10.            EXECUTIVE SESSION

            Meeting convened to Executive Session at 8:35 p.m.

 

11.            RECONVENE TO OPEN SESSION

            Meeting reconvened to open session at 8:55 p.m.

 

12.            REPORT OF ACTION TAKEN IN EXECUTIVE SESSION

           

            No action taken.

 

13.            ADJOURNMENT

            Meeting adjourned at 9:01 p.m.

 

 

APPROVED,

 

                                                                       

 

                                                                                    _______________________________

                                                                                    Chair, Board of Directors

ATTEST:

 

 

 

__________________________

General Manager and ex-officio

Clerk to the Board of Directors