MINUTES

REGULAR MEETING

 

WEDNESDAY, MAY 31, 2006

 

ROBERT LIVERMORE COMMUNITY CENTER

4444 EAST AVENUE, LIVERMORE, CALIFORNIA

7:00 P.M.

CRESTA BLANCA BALLROOM

 

 

1.         CALL TO ORDER – ROLL CALL – PLEDGE OF ALLEGIANCE

Meeting was called to order at 7:02 p.m. by Chair Kamena. Roll was taken and all Directors were present except Director Furst.

 

2.          PUBLIC FORUM

Chair Kamena asked for public comment on any item not on the agenda. No public comment was received.

 

3.          CONSENT AGENDA:

3.1   BOARD MINUTES

        3.1.1   Meeting of May 10, 2006.

3.2   COMMUNICATIONS:  None.

3.3   ESS/KZ ANNUAL STATE REPORT

                     Annual State Report to the Department of Education, Child Development Division.

 

                                    On a motion by Director Turner, seconded by Director Faltings, approved the Consent Agenda, passing 4-0.

 

4.         CONSENT AGENDA:  RESOLUTIONS:  None.

 

5.         BIDS AND PUBLIC HEARINGS:  None.

           

6.          OLD BUSINESS:  

             

7.          NEW BUSINESS: 

7.1   ESS/KZ ENROLLMENT AGREEMENT AND POLICIES AND PROCEDURES FOR SUBSIDIES

        Superintendent of Youth Services Barbara Kraybill summarized the staff report, stating that changes in the ESS/KZ enrollment agreement and policies and procedures reflect the changes made by the State Department of Education, Child Development Division to the Funding Terms and Conditions that affect the subsidy families that LARPD serves.

 

Chair Kamena opened public comment. No public comment was received.

 

On a motion by Director Faltings, seconded by Director Turner, approved the changes to the ESS/KZ enrollment agreement and policies and procedures for subsidies, passing 4-0.

7.2   TITLE CHANGE FOR CHAIR AND VICE CHAIR OF LARPD DIRECTORS

       

 

        Chair Kamena stated that, historically, the officers of the LARPD Board of Directors have been that of (1) Secretary, which is always filled by the position of General Manager, (2) Chair and (3) Vice Chair. Chair Kamena stated that he would like the Board to consider the idea of changing the titles of Chair and Vice Chair to President and Vice President. Chair Kamena stated that, though he feels LARPD’s current titles are gender neutral, they are a bit awkward and unconventional. He stated he often has to correct media reporters and other people about the titles. Also, the titles of President and Vice President are more conventional for other public agencies such as park districts and school boards.  The goals of the proposed title changes are to maintain gender neutrality and to reduce awkwardness.

 

        Director Furst arrived at 7:08 p.m.

 

        On a motion by Chair Kamena, seconded by Director Turner, approved directing staff to rewrite the section of the Board of Directors Policy and Procedure Manual to reflect the change in these titles from Chair and Vice Chair, to President and Vice President, respectively; staff will then present the revised section of the Policy Manual to the Board for approval. The motion passed 5-0.

 

        Chair Kamena opened public comment. No public comment was received. 

 

        Director Faltings asked about whether the Board titles are reflected on official District stationery, and will the change cost the District money. General Manager Barry suggested that the Board approve LARPD staff using up the current supply of stationery, before ordering a new supply which reflects the title changes, if approved. The Board was in favor of this.

 

8.         ORAL REPORTS

8.1   Director Furst reported on his participation in California Special Districts Association Ethics Training on May 18, 2006.  He stated that several topics were covered and that the training provided a good introduction to the topic.

 

Director Furst also reported on his attendance at the California Association of Recreation and Park Districts Conference May 4-6, 2006. He stated that he was particularly impressed with the session on “Character Counts,” which dealt with the topic of ethics.

 

9.         MATTERS INITIATED BY THE DIRECTORS

 

1) Director Faltings suggested that comments and announcements be permitted under the “Matters Initiated” portion of the agenda in order to give the Directors more leeway in bringing up items of public interest.

 

2) Director Faltings stated that she would like to publicly apologize to Lester Knott, former LARPD Director, for forgetting to acknowledge in a recent LARPD press release that Mr. Knott had served as a past President of CARPD. Director Faltings noted that Mr. Knott actually was the first President of CARPD when that agency was formed.

 

3) Chair Kamena noted that the intent of “Matters Initiated” on the agenda has traditionally been to direct staff to investigate something or put something on a future agenda.  Chair Kamena recommended that, on future agendas, the title be changed to “Matters Initiated/Announcements by the Board of Directors” and “Matters Initiated/Announcements by the General Manager.

 

4) Director Furst asked about the progress of the Ravenswood vineyard planting project. His understanding is that contractors were waiting for the ground to dry before planting the vineyards, and he would like more information.

 

5) Director Furst complimented staff on the great job it did putting on the Scottish Games. He stated that the event appeared to be very well organized, and he was impressed with the new lawn area that was put in for the event.

 

6) Chair Kamena also complimented staff on the Scottish games. He stated that the attendance on Saturday, May 20 was terrific, and showed a large increase in numbers from previous years. He said that the rain on Sunday dampened attendance. Chair Kamena stated he was very pleased with how effective and efficient staff was in coordinating the event.

 

10.       MATTERS INITIATED BY THE GENERAL MANAGER

 

1) General Manager Barry presented updates planning the bicycle stunt course at Sunken Gardens Park, as well as the playground at Robertson Park. Staff is conducting a public meeting tomorrow at 4:30 p.m. at Sunken Gardens Park regarding the design of the bike stunt course. All interested persons are welcome to attend and give input. A second public meeting on the same topic will be held on Monday, June 19 at 3:30 p.m. at Sunken Gardens Park.

 

General Manager Barry stated that LARPD is also planning a playground at Robertson Park, which is being constructed as a requirement of the Arroyo Crossings housing development. A public meeting was held on May 25, 2006, to get public input on the design. There will also be a public hearing on Wednesday, June 14 at 7:00 p.m. at the LARPD Board of Directors meeting.

 

Director Furst asked if seniors living near the park were notified. General Manager Barry stated that the neighbors were notified of the Board meeting when the location of the bicycle stunt course was an agenda item. Director Furst would like to know if it is possible to notify the neighboring seniors regarding future design meetings.

 

Director Turner said he spoke to a senior who called him to express concern about seniors not being involved in this process.

 

11.       EXECUTIVE SESSION

Meeting convened to Executive Session at 7:25 p.m. Chair Kamena explained that the topics of the Executive Session would be: the lease agreement with the Livermore Valley Performing Arts Center for the Bothwell Recreation Center; LARPD’s lease agreement with the Livermore Valley Joint Unified School District for the Sonoma School site, used by LARPD’s adult day care center (Friendship Center): and the performance evaluation of the General Manager. L

 

12.       RECONVENE TO OPEN SESSION

            Meeting reconvened to Open Session at 9:20 p.m.

 

13.       REPORT OF ACTION TAKEN IN EXECUTIVE SESSION

             No action was taken

 

14.       ADJOURNMENT

            Meeting adjourned at 9:21 p.m.

 

APPROVED,

                                                           

                                                                                    _______________________________

                                                                                    Chair, Board of Directors

ATTEST:

 

_______________________

General Manager and ex-officio

Clerk to the Board of Director