MINUTES

ADJOURNED REGULAR MEETING

 

WEDNESDAY, JUNE 14, 2006

 

ROBERT LIVERMORE COMMUNITY CENTER

4444 EAST AVENUE, LIVERMORE, CALIFORNIA

6:00 P.M.

LARKSPUR ROOM

7:00 P.M.

CRESTA BLANCA BALLROOM

 

 

DIRECTORS PRESENT:              Director Faltings, Director Furst, Director Goodman, Director Turner and Chair Kamena

 

DIRECTORS ABSENT:                                  None (0)

 

STAFF MEMBERS PRESENT:            Tim Barry, Lora Cohen, Barbara Kraybill, Gretchen Sommers

 

 

1.         CALL TO ORDER – ROLL CALL – PLEDGE OF ALLEGIANCE

Meeting was called to order at 6:05 p.m. by Vice Chair Turner Roll was taken and all Directors were present except Chair Kamena.

 

2.            ADJOURNMENT TO A WORK SESSION ON THE OPERATING AND CAPITAL IMPROVEMENTS BUDGETS FOR FISCAL YEAR 2006/2007

2.1    Recommendation for Fiscal Year 2006/2007 Salary and Benefits.

 

        Chair Kamena arrived at 6:10 p.m.

 

General Manager Barry referred to the staff report containing information and staff recommendations regarding salary and benefit recommendations for Fiscal Year 2006/2007.  The recommendations are as follows:

 

1.      The District to give a 4% Cost of Living Increase to Full-Time employees effective July, 2006 with an additional 2% increase to Full-Time ESS staff to address internal equity (to bring them closer to the Sr. Recreation Technician/Adult Social Day Care Activity Director level).

2.      The District will pay 100% of the increase in medical & dental benefit costs for FY 2006-07 up to a 10% increase of the current lowest cost plan for both full-time and part-time designated staff.  Increases over 10% are the employee’s responsibility.

3.      The District will look into the feasibility of administering a 9/80 or 4/10 work week, involving employees in the research and discussion of the topic, and provide a recommendation to the Personnel Commission on the concept (this is a carry-over item from this current fiscal year as we didn’t finish this task).

4.      The District to consider the results of the Part-Time Classification/Compensation study, to be completed by July, 2006, and provide recommendations to the Personnel Commission.

5.      The District to increase the maximum number of hours of compensatory time for full-time staff from 40 hrs. to 80 hrs.

6.      The District to add an additional floating holiday for FY 2006-07 for part-time designated employees (Category A paid on the basis of a 5-hour day; Category B paid on the basis of a 6-hour day).

 

Mr. Barry referred to a memo explaining the additional 2% salary increase being recommended for ESS full-time program staff (11 positions). He explained that, since 1995 the District has gradually increased the salary range of the full-time ESS program staff, in an effort to bring those employees to equity with the Adult Social Day Care Activity Director position at the Friendship Center, which had a comparable level of responsibility, and whose salary level was 18% above that of the ESS Coordinators. The Personnel Commission agreed it is a good idea to continue trying to bring ESS full-time staff to equity, since this effort has been suspended the past couple of years due to budget shortfalls. The additional 2% being recommended at this time would bring the full-time ESS staff to 1.8% behind the Friendship Center position.

 

Items discussed and clarified included: medical and dental benefits; the request for an additional floating holiday for FY 2006-07 for part-time designated employees;  raises for part-time employees; part-time classification study that is underway; and the proposed full-time Senior Park Supervisor position.

 

2.2    Recommendation for Fiscal Year 2006/2007 Operating Budget.

        Fiscal Supervisor Cohen distributed Attachment 1, “Consolidated General Fund Operating Revenue & Expense Report; Three Fiscal Year Comparison & 2006-2007 Budget.” This report contained comparison information on the District operating budget since FY 2003-2004. Ms. Cohen projected that the District would have $1.8 million in uncommitted reserve funds to carry over to the next Fiscal Year. Ms. Cohen noted that this report was designed to give an overall view of how District expenses and revenue are spread out.  Directors and staff discussed District reserve fund percentage and talked about setting a goal for a reserve percentage range when the budget is approved. General Manager Barry recommends a goal of 20%, and perhaps having a general reserve fund, as well as one or two reserve funds for specific purposes, such as equipment.

 

Mr. Barry reviewed Attachment #2 of agenda item # 2.2. This report contained a breakdown of staff recommendations for salary & staffing increases and equipment purchases, using $664,484 in increased tax revenue that is projected to be available due to the expiration of ERAF 3 and growth. Mr. Barry also referred to page 110 of the “Draft Operating Budget” to discuss equipment being requested for the next Fiscal Year. Mr. Barry noted that some additional budget items had surfaced after the May 31, 2006 Budget Committee meeting; these items are listed at the bottom of Attachment #2.

 

2.3   Recommendation for Fiscal Year 2006/2007 Capital Improvement Budget.

 

This agenda item was deferred to the June 28, 2006 Board meeting.

 

The meeting recessed from 7:05 7:13 p.m.

 

3.         7:13 P.M. CONVENE TO REGULAR BOARD MEETING (CRESTA BLANCA ROOM)

 

4.          PUBLIC FORUM

Chair Kamena asked for public comment on any item not on the agenda. No public comment was received.

5.          CONSENT AGENDA:

5.1   BOARD  MINUTES

            5.1.1   Meeting of May 31, 2006.

5.2   COMMUNICATIONS

5.3   General Manager’s Monthly Report (#58/11).

5.4   Payroll and Claims.

5.5   PERSONNEL

5.5.2   Extension of temporary assignment of a Senior Recreation Supervisor to the higher duties of Landscape Architect/Project Manager.

 

On a motion by Director Faltings, seconded by Director Furst, approved the Consent Agenda, passing 5-0.

             

6.            CONSENT AGENDA:  RESOLUTIONS: 

6.1   FISCAL YEAR 2006/2007 APPROPRIATION LIMIT

        The annual Appropriation Limit calculations have been prepared. Staff recommends adoption.

 

        Resolution No. 2011, a resolution establishing the District’s annual Appropriation Limit for Fiscal Year 2006/2007.

 

6.2    RENEWAL OF SPECIAL TAX 97-1

        Action is required to renew and set the tax rate for the park maintenance and operations Special Tax for Fiscal Year 2006/2007. Staff recommends that the Equivalent Dwelling Unit rate be set at $27.68, a 2% rate increase.

 

        Resolution No. 2012, a resolution renewing and setting the tax rate for Special Tax 97-1 for Fiscal Year 2006/2007 for maintenance and operation of park and recreation facilities.

 

6.3    DISTRICT’S GENERAL ELECTION

        Resolution No. 2013, calling for the District’s election on November 7, 2006 and requesting that the Board of Supervisors of Alameda County permit consolidation with the statewide general election on November 7, 2006.

 

6.4    TITLE CHANGE FOR CHAIR AND VICE CHAIR OF LARPD BOARD

                    Resolution No. 2014, a resolution amending Policy No. 4040.10 of the Policy Manual of the Board of Directors, changing the titles of the officers of the Board of Directors from Chair and Vice Chair to President and Vice President, respectively.

 

6.5    AMENDING THE “POLICY MANUAL OF THE BOARD OF DIRECTORS”

                    Resolution No. 2015, a resolution amending the Policy Manual of the Board of Directors to incorporate revisions approved by the Board on December 14, 2005, January 11, 2006 and June 14, 2006.

 

On a motion by Director Furst, seconded by Director Turner, approved the Consent Agenda Resolutions, by the following roll call vote:

 

AYES:            Director Goodman, Director Turner, Director Faltings, Director Furst, and Chair Kamena (5)

 

NOES:            one (0)

 

ABSENT:            None (0)

 

7.         BIDS AND PUBLIC HEARINGS:  None

           

8.         OLD BUSINESS:  None

                              

9.          NEW BUSINESS:

9.1   ARROYO CROSSINGS DEVELOPMENT NOISE EASEMENT, IMPROVEMENT AGREEMENT, AND PROPERTY ACQUISITION

 

Chair Kamena presented background information on the Arroyo Crossings housing development, which is being built on Arroyo Road, west of Robertson Park and south of Robertson Park Road. Mr. Barry referred to an aerial view of the development on a projection screen, pointing out the project area. He summarized the improvement agreement with the Arroyo Crossings development, under which the developers will provide to LARPD a new entryway sign at Arroyo and Robertson Park Roads; new landscaping along the southern edge of Robertson Park Road and along the development; and a paved, 8-foot wide pathway trail, north of Robertson Park Road starting at Arroyo Road and connecting with the existing trail; some landscaping will be included with the path.  The developer will pay for all of these improvements. The improvement agreement  has provisions for LARPD  to inspect the projects at various stages of construction. The developer will also deed to the District 14,468 square feet of land north of the development and south of Robertson Park Road. Staff recommends approval of all of the resolutions: 1) noise easement, 2) improvement agreement and 3) property acquisition. Mr. Barry stated that there will be a landscaping district for this area, which will pay LARPD’s costs for maintenance of the landscaping and the future playground being provided by the developer at Robertson Park.

 

Director Furst asked about a physical division between Robertson Park and the housing development. Mr. Barry stated there will be a stone fence all along the property line of the development. The landscaping will be rebuilt with many native trees. Director Furst asked about the 3:1 ratio of trees being planted for each tree removed. Director Goodman asked about the $1million commitment from the developer for Phase 4; this item description changed from being allocated for a sports park to being allocated for a sports park or other facility. Director Goodman asked about the sign that will be put up, specifically if it will incorporate information about the Livermore Rodeo. Mr. Barry responded that the rodeo sign will indeed be incorporated into the new sign.

 

Resolution No. 2016, a resolution accepting a grant of noise easement from Arroyo Crossing Inc. and authorizing the General Manager to execute on behalf of said District any and all documents necessary to implement the foregoing transaction.

 

                    Resolution No. 2017, a resolution approving the improvement agreement for trail and landscaping associated with the Arroyo Crossings Development.

 

                    Resolution No. 2018, a resolution accepting a grant deed of real property from Arroyo Crossing Inc. and authorizing the General Manager to execute on behalf of said District any and all documents necessary to implement the foregoing transaction.

 

On a motion by Director Turner, seconded by Director Furst, approved the Resolutions 2016, 2017 and 2018, by the following roll call vote:

 

AYES:            Director Turner, Director Faltings, Director Furst, Director Goodman and Chair Kamena (5)

 

NOES:            one (0)

 

ABSENT:            None (0)

                   

9.2    CALIFORNIA SPECIAL DISTRICTS ASSOCIATION BOARD OF DIRECTORS CALL FOR NOMINATIONS

        Chair Kamena gave background information on the California Special Districts Association (CSDA), which includes library, hospital sewer, reclamation, recreation, and many other special districts in its membership. He asked if any Directors of this board have an interest in running for this position. The Board considered whether to nominate an LARPD Director for the office of Director of the California Special Districts Association. No Directors were interested in being nominated.

 

10.            COMMITTEE REPORTS

Directors reported on the eight committee meetings attended since the Board meeting of May 10, 2006, as follows: Facilities (2), Budget (2), Personnel, Equestrian (2), and Downtown, Inc.

 

Chair Kamena asked about the progress of the Equestrian Committee. Director Turner stated that the committee will bring a request to solicit bids for the arena cover before the Board at its June 28, 2006 meeting. Director Turner stated that the Chair of the Committee, Stacy Labrucherie, is very organized. Chair Kamena said he is extending the effective period of the Equestrian Committee to October; it had been set to expire at the end of this month.  Director Goodman stated he has not attended since the May 23, 2006 meeting, but that he will attend if needed. Chair Kamena stated that one Director attending the Committee at meetings is sufficient.

 

11.            MATTERS INITIATED/ANNOUNCEMENTS BY THE DIRECTORS

1) Director Goodman stated that in the Budget Committee prior to this Board meeting, he spoke about ERAF. He would like a flier depicting the effects of the ERAF shift on LARPD made available. Mr. Barry stated we do have a draft of the flier and would like to discuss it with Director Goodman.

 

2) Director Goodman stated that he has driven by Robertson Park and seen a many cars for the Lutheran church in the Robertson Park parking lot and does not know if LARPD has availed itself of the benefits that were part of the original agreement with the church. Mr. Barry responded that staff has located the agreement and that LARPD does have soccer players using the church’s field.

 

3) Chair Kamena spoke about the District’s discussions about renovating Robertson Park for use as a soccer complex. He stated that the existing master plan for the park may prohibit use of Robertson Park for this purpose. He would like to initiate the process of revising the master plan for Robertson Park, before the District proceeds too much further in plans for a soccer complex.

Director Faltings stated that the original master plan for the park includes many of elements that the District has subsequently decided not to proceed with. Director Faltings stated that she agrees that the master plan should be updated.  Chair Kamena noted that the vast majority of public agencies have outdated master plans. Chair Kamena asked District Counsel to review with the General Manager the requirement s for initiating a new master plan, how flexible changes are, how the District would go about amending it, etc. He asked if we need to amend the current plan, or create a new master plan; is there a difference in state regulations between these two items?

 

4) Chair Kamena offered his congratulations to the Livermore Stockmen’s Rodeo Association for the Rodeo last weekend. He stated that Rodeo attendance the past few years has increased tremendously.  He said this year’s event was very organized and professional.

 

12.            MATTERS INITIATED/ANNOUNCEMENTS BY THE GENERAL MANAGER

1) Mr. Barry stated he was pleased to announce that LARPD had recently received an award from the Livermore Rotary Club for our participation in the Rodeo parade.

 

13.            EXECUTIVE SESSION

            Meeting convened to Executive Session at 7:34 p.m.

           

13.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION AND     COMPENSATION

                    Pursuant to Section 54957 of the Government Code.

                    Title:  General Manager

 

14.            RECONVENE TO OPEN SESSION

            Meeting reconvened to Open Session at 9:03 p.m.

 

15.            REPORT ON ACTION TAKEN IN EXECUTIVE SESSION

Chair Kamena reported that the Board conducted a performance and compensation evaluation for the General Manager and approved the following items concerning the General Manager:

1) 4% salary increase effective July 1, 2006

2) Increase in monthly car allowance from $400 to $450, effective July 1, 2006.

3) The District will pay 100% of the increase in medical & dental benefit costs for FY 2006-07 up to a 10% increase of the current lowest cost plan. Increases over 10% are the employee’s responsibility.

4) Extension of employment contract for an additional two years, until June 18, 2009.

 

16.            ADJOURNMENT

            Meeting adjourned at 9:06 p.m.

 

 

APPROVED,

                                                           

                                                                                    _______________________________

                                                                                    Chair, Board of Directors

ATTEST:

 

_______________________

General Manager and ex-officio

Clerk to the Board of Director