MINUTES
ADJOURNED REGULAR
MEETING
WEDNESDAY,
JUNE 14, 2006
ROBERT
LIVERMORE COMMUNITY CENTER
4444 EAST
AVENUE, LIVERMORE, CALIFORNIA
6:00 P.M.
LARKSPUR
ROOM
7:00 P.M.
CRESTA
BLANCA BALLROOM
DIRECTORS PRESENT: Director
Faltings, Director Furst, Director Goodman, Director Turner and Chair Kamena
DIRECTORS
ABSENT: None (0)
STAFF MEMBERS PRESENT: Tim Barry, Lora
Cohen, Barbara Kraybill, Gretchen Sommers
Meeting was called to order at 6:05 p.m. by Vice
Chair Turner Roll was taken and all Directors were present except Chair Kamena.
2. ADJOURNMENT
TO A WORK SESSION ON THE OPERATING AND CAPITAL IMPROVEMENTS BUDGETS FOR FISCAL
YEAR 2006/2007
2.1 Recommendation
for Fiscal Year 2006/2007 Salary and Benefits.
Chair Kamena arrived at 6:10 p.m.
General Manager Barry referred to the staff
report containing information and staff recommendations regarding salary and
benefit recommendations for Fiscal Year 2006/2007. The recommendations are as follows:
1. The District to give a 4% Cost of Living Increase to Full-Time employees effective July, 2006 with an additional 2% increase to Full-Time ESS staff to address internal equity (to bring them closer to the Sr. Recreation Technician/Adult Social Day Care Activity Director level).
2. The District will pay 100% of the increase in medical & dental benefit costs for FY 2006-07 up to a 10% increase of the current lowest cost plan for both full-time and part-time designated staff. Increases over 10% are the employee’s responsibility.
3. The District will look into the feasibility of administering a 9/80 or 4/10 work week, involving employees in the research and discussion of the topic, and provide a recommendation to the Personnel Commission on the concept (this is a carry-over item from this current fiscal year as we didn’t finish this task).
4. The District to consider the results of the Part-Time Classification/Compensation study, to be completed by July, 2006, and provide recommendations to the Personnel Commission.
5. The District to increase the maximum number of hours of compensatory time for full-time staff from 40 hrs. to 80 hrs.
6. The District to add an additional floating holiday for FY 2006-07 for part-time designated employees (Category A paid on the basis of a 5-hour day; Category B paid on the basis of a 6-hour day).
Mr. Barry referred to a memo explaining the
additional 2% salary increase being recommended for ESS full-time program staff
(11 positions). He explained that, since 1995 the District has gradually
increased the salary range of the full-time ESS program staff, in an effort to
bring those employees to equity with the Adult Social Day Care Activity
Director
position at
the Friendship Center, which had a comparable level of responsibility, and
whose salary level was 18% above that of the ESS Coordinators. The Personnel
Commission agreed it is a good idea to continue trying to bring ESS full-time
staff to equity, since this effort has been suspended the past couple of years
due to budget shortfalls. The additional 2% being recommended at this time
would bring the full-time ESS staff to 1.8% behind the Friendship Center position.
Items discussed and clarified included: medical
and dental benefits; the request for an additional floating holiday for FY
2006-07 for part-time designated employees; raises for part-time employees; part-time classification study
that is underway; and the proposed full-time Senior Park Supervisor position.
2.2 Recommendation
for Fiscal Year 2006/2007 Operating Budget.
Fiscal Supervisor Cohen distributed Attachment 1,
“Consolidated General Fund Operating Revenue & Expense Report; Three Fiscal
Year Comparison & 2006-2007 Budget.” This report contained comparison
information on the District operating budget since FY 2003-2004. Ms. Cohen projected
that the District would have $1.8 million in uncommitted reserve funds to carry
over to the next Fiscal Year. Ms. Cohen noted that this report was designed to
give an overall view of how District expenses and revenue are spread out. Directors and staff discussed District
reserve fund percentage and talked about setting a goal for a reserve
percentage range when the budget is approved. General Manager Barry recommends
a goal of 20%, and perhaps having a general reserve fund, as well as one or two
reserve funds for specific purposes, such as equipment.
Mr. Barry reviewed Attachment #2 of agenda item
# 2.2. This report contained a breakdown of staff recommendations for salary
& staffing increases and equipment purchases, using $664,484 in increased tax
revenue that is projected to be available due to the expiration of ERAF 3 and
growth. Mr. Barry also referred to page 110 of the “Draft Operating Budget” to
discuss equipment being requested for the next Fiscal Year. Mr. Barry noted
that some additional budget items had surfaced after the May 31, 2006 Budget Committee
meeting; these items are listed at the bottom of Attachment #2.
2.3 Recommendation
for Fiscal Year 2006/2007 Capital Improvement Budget.
This agenda item was deferred to the June 28, 2006
Board meeting.
The meeting recessed from 7:05 7:13 p.m.
3. 7:13 P.M. CONVENE TO REGULAR BOARD
MEETING (CRESTA BLANCA ROOM)
4. PUBLIC FORUM
Chair Kamena asked for public comment on any
item not on the agenda. No public comment was received.
5. CONSENT AGENDA:
5.1 BOARD
MINUTES
5.1.1 Meeting of May 31, 2006.
5.2 COMMUNICATIONS
5.3
General Manager’s Monthly Report (#58/11).
5.4
Payroll and Claims.
5.5 PERSONNEL
5.5.2 Extension of temporary assignment of a Senior
Recreation Supervisor to the higher duties of Landscape Architect/Project
Manager.
On a motion by Director Faltings, seconded by Director
Furst, approved the Consent Agenda, passing 5-0.
6. CONSENT AGENDA: RESOLUTIONS:
6.1 FISCAL YEAR
2006/2007 APPROPRIATION LIMIT
The annual Appropriation Limit calculations have been
prepared. Staff recommends adoption.
Resolution No. 2011, a resolution establishing the District’s
annual Appropriation Limit for Fiscal Year 2006/2007.
6.2 RENEWAL OF
SPECIAL TAX 97-1
Action is required to renew and set the tax rate for the park
maintenance and operations Special Tax for Fiscal Year 2006/2007. Staff
recommends that the Equivalent Dwelling Unit rate be set at $27.68, a 2% rate
increase.
Resolution No. 2012, a resolution renewing and setting the
tax rate for Special Tax 97-1 for Fiscal Year 2006/2007 for maintenance and
operation of park and recreation facilities.
6.3 DISTRICT’S
GENERAL ELECTION
Resolution No. 2013, calling for the District’s election on
November 7, 2006 and requesting that the Board of Supervisors of Alameda County
permit consolidation with the statewide general election on November 7, 2006.
6.4 TITLE CHANGE
FOR CHAIR AND VICE CHAIR OF LARPD BOARD
Resolution No. 2014, a resolution amending Policy
No. 4040.10 of the Policy Manual of the
Board of Directors, changing the titles of the officers of the Board of
Directors from Chair and Vice Chair to President and Vice President,
respectively.
6.5 AMENDING THE
“POLICY MANUAL OF THE BOARD OF DIRECTORS”
Resolution No. 2015, a resolution amending the Policy Manual of the Board of Directors
to incorporate revisions approved by the Board on December 14, 2005, January
11, 2006 and June 14, 2006.
On a motion by Director Furst, seconded by Director
Turner, approved the Consent Agenda Resolutions, by the following roll call
vote:
AYES: Director Goodman, Director Turner,
Director Faltings, Director Furst, and Chair Kamena (5)
NOES: one (0)
ABSENT: None (0)
7. BIDS AND PUBLIC HEARINGS: None
8. OLD BUSINESS: None
9. NEW
BUSINESS:
9.1 ARROYO
CROSSINGS DEVELOPMENT NOISE EASEMENT, IMPROVEMENT AGREEMENT, AND PROPERTY
ACQUISITION
Chair Kamena presented background information on
the Arroyo Crossings housing development, which is being built on Arroyo Road,
west of Robertson Park and south of Robertson Park Road. Mr. Barry referred to an
aerial view of the development on a projection screen, pointing out the project
area. He summarized the improvement agreement with the Arroyo Crossings
development, under which the developers will provide to LARPD a new entryway sign
at Arroyo and Robertson Park Roads; new landscaping along the southern edge of
Robertson Park Road and along the development; and a paved, 8-foot wide pathway
trail, north of Robertson Park Road starting at Arroyo Road and connecting with
the existing trail; some landscaping will be included with the path. The developer will pay for all of these
improvements. The improvement agreement has provisions for LARPD to inspect the projects at various stages of construction. The
developer will also deed to the District 14,468 square feet of land north of
the development and south of Robertson Park Road. Staff recommends approval of all
of the resolutions: 1) noise easement, 2) improvement agreement and 3) property
acquisition. Mr. Barry stated that there will be a landscaping district for
this area, which will pay LARPD’s costs for maintenance of the landscaping and
the future playground being provided by the developer at Robertson Park.
Director Furst asked about a physical division
between Robertson Park and the housing development. Mr. Barry stated there will
be a stone fence all along the property line of the development. The
landscaping will be rebuilt with many native trees. Director Furst asked about
the 3:1 ratio of trees being planted for each tree removed. Director Goodman
asked about the $1million commitment from the developer for Phase 4; this item
description changed from being allocated for a sports park to being allocated
for a sports park or other facility. Director Goodman asked about the sign that
will be put up, specifically if it will incorporate information about the
Livermore Rodeo. Mr. Barry responded that the rodeo sign will indeed be incorporated
into the new sign.
Resolution No. 2016, a resolution accepting a
grant of noise easement from Arroyo Crossing Inc. and authorizing the General Manager to execute on
behalf of said District any and all documents necessary to implement the
foregoing transaction.
Resolution No. 2017, a resolution approving the
improvement agreement for trail and landscaping associated with the Arroyo
Crossings Development.
Resolution No. 2018, a resolution accepting a
grant deed of real property from Arroyo Crossing Inc. and authorizing the General Manager to execute on
behalf of said District any and all documents necessary to implement the
foregoing transaction.
On a motion by Director Turner, seconded by
Director Furst, approved the Resolutions 2016, 2017 and 2018, by the following
roll call vote:
AYES: Director Turner, Director Faltings,
Director Furst, Director Goodman and Chair Kamena (5)
NOES: one (0)
ABSENT: None (0)
9.2 CALIFORNIA
SPECIAL DISTRICTS ASSOCIATION BOARD OF DIRECTORS CALL FOR NOMINATIONS
Chair Kamena gave background information on the California
Special Districts Association (CSDA), which includes library, hospital sewer,
reclamation, recreation, and many other special districts in its membership. He
asked if any Directors of this board have an interest in running for this
position. The Board considered whether to nominate an LARPD Director for the
office of Director of the California Special Districts Association. No
Directors were interested in being nominated.
10. COMMITTEE REPORTS
Directors reported on the eight committee
meetings attended since the Board meeting of May 10, 2006, as follows:
Facilities (2), Budget (2), Personnel, Equestrian (2), and Downtown, Inc.
Chair Kamena asked about the progress of the Equestrian
Committee. Director Turner stated that the committee will bring a request to
solicit bids for the arena cover before the Board at its June 28, 2006 meeting.
Director Turner stated that the Chair of the Committee, Stacy Labrucherie, is
very organized. Chair Kamena said he is extending the effective period of the
Equestrian Committee to October; it had been set to expire at the end of this
month. Director Goodman stated he has
not attended since the May 23, 2006 meeting, but that he will attend if needed.
Chair Kamena stated that one Director attending the Committee at meetings is sufficient.
11. MATTERS INITIATED/ANNOUNCEMENTS BY
THE DIRECTORS
1) Director Goodman stated that in the Budget Committee
prior to this Board meeting, he spoke about ERAF. He would like a flier
depicting the effects of the ERAF shift on LARPD made available. Mr. Barry
stated we do have a draft of the flier and would like to discuss it with Director
Goodman.
2) Director Goodman stated that he has driven by
Robertson Park and seen a many cars for the Lutheran church in the Robertson
Park parking lot and does not know if LARPD has availed itself of the benefits
that were part of the original agreement with the church. Mr. Barry responded
that staff has located the agreement and that LARPD does have soccer players
using the church’s field.
3) Chair Kamena spoke about the District’s
discussions about renovating Robertson Park for use as a soccer complex. He
stated that the existing master plan for the park may prohibit use of Robertson
Park for this purpose. He would like to initiate the process of revising the
master plan for Robertson Park, before the District proceeds too much further
in plans for a soccer complex.
Director Faltings stated that the original
master plan for the park includes many of elements that the District has
subsequently decided not to proceed with. Director Faltings stated that she
agrees that the master plan should be updated. Chair Kamena noted that the vast majority of public agencies have
outdated master plans. Chair Kamena asked District Counsel to review with the General
Manager the requirement s for initiating a new master plan, how flexible
changes are, how the District would go about amending it, etc. He asked if we
need to amend the current plan, or create a new master plan; is there a
difference in state regulations between these two items?
4) Chair Kamena offered his congratulations to
the Livermore Stockmen’s Rodeo Association for the Rodeo last weekend. He
stated that Rodeo attendance the past few years has increased
tremendously. He said this year’s event
was very organized and professional.
1) Mr. Barry stated he was pleased to announce that LARPD had recently received an award from the Livermore Rotary Club for our participation in the Rodeo parade.
13. EXECUTIVE SESSION
Meeting convened to Executive Session at 7:34 p.m.
13.1 PUBLIC EMPLOYEE PERFORMANCE EVALUATION
AND COMPENSATION
Pursuant to Section 54957 of the Government Code.
Title: General Manager
14. RECONVENE TO OPEN SESSION
Meeting reconvened to
Open Session at 9:03 p.m.
15. REPORT ON ACTION TAKEN IN EXECUTIVE
SESSION
Chair Kamena reported that the Board conducted a
performance and compensation evaluation for the General Manager and approved
the following items concerning the General Manager:
1) 4% salary increase effective July 1, 2006
2) Increase in monthly car allowance from $400
to $450, effective July 1, 2006.
3) The District will pay 100% of the increase in medical & dental benefit costs for FY 2006-07 up to a 10% increase of the current lowest cost plan. Increases over 10% are the employee’s responsibility.
4) Extension of employment contract for an additional two years, until June 18, 2009.
16. ADJOURNMENT
Meeting adjourned at 9:06 p.m.
APPROVED,
_______________________________
Chair,
Board of Directors
ATTEST:
_______________________
General Manager and ex-officio
Clerk to the Board of Director