MINUTES

REGULAR MEETING

 

WEDNESDAY, JUNE 28, 2006

 

ROBERT LIVERMORE COMMUNITY CENTER

4444 EAST AVENUE, LIVERMORE, CALIFORNIA

7:00 P.M.

CRESTA BLANCA BALLROOM

 

 

DIRECTORS PRESENT:              Director Faltings, Director Furst, Director Goodman, Director Turner and President Kamena

 

DIRECTORS ABSENT:                                  None (0)

 

STAFF MEMBERS PRESENT:            Tim Barry, Jim Brandenburg, Lora Cohen, Barbara Kraybill, Michael Kyle, Gretchen Sommers, Brian Tibbetts.

 

CITY STAFF PRESENT:            Eric Brown

 

 

1.         CALL TO ORDER – ROLL CALL – PLEDGE OF ALLEGIANCE

Meeting was called to order at 7:10 p.m. by Vice President Turner Roll was taken and all Directors were present.

 

2.            PRESENTATION

The City of Livermore Commission for the Arts was scheduled to make a presentation regarding the development of a cultural arts master plan. This item has been deferred to a future meeting, at the Commission’s request.

 

3.          PUBLIC FORUM

President Kamena asked for public comment on any item not on the agenda. No public comment was received.

 

4.          CONSENT AGENDA:

4.1   BOARD MINUTES

        4.1.1   Meeting of June 14, 2006.

4.2   COMMUNICATIONS:  None.

 

On a motion by Director Faltings, seconded by Director Turner, approved the Consent Agenda, passing 5-0.

 

5.            CONSENT AGENDA:  RESOLUTIONS: 

5.1   Resolution No. 2020, a resolution accepting a grant of easement and easement agreement from Wente Land and Cattle Company and consenting to recordation for Trail Segment

H-1.

 

5.2   Resolution No.2021, a resolution authorizing and directing the Livermore Area Recreation and Park District to enter into an agreement with the Alameda County Employees’ Retirement Association (ACERA) to establish a 401(h) Account and contribute $57,111.30 to it in Fiscal Year 2006/2007 for retirement medical benefits.

On a motion by Director Turner, seconded by Director Faltings, approved the Consent Agenda Resolutions by the following roll call vote:

 

AYES:                Director Goodman, Director Turner, Director Faltings, Director Furst, and President Kamena (5)

 

NOES:      None (0)

 

ABSENT:  None (0)

 

6.         BIDS AND PUBLIC HEARINGS:  None.

           

7.          OLD BUSINESS:  None.

             

8.          NEW BUSINESS: 

  8.1   SUNKEN GARDENS BICYCLE STUNT COURSE DESIGN

 

          President Kamena stated that the District plans to install a bicycle stunt course at Sunken Gardens Park. General Manager Barry introduced Derek McKee and Sherri Tafel of Beals Alliance, the architecture firm that is designing the park. LARPD has held two public meetings regarding the design of the park. Mr. McKee gave a slide presentation on the details of the stunt course and explained Phase I of the Master Plan.

 

Items discussed by Directors, staff and Mr. McKee included: specifics about the stunt equipment; safety equipment requirements; patrolling and enforcement of rules; the possibility of buying more equipment later; and concerns that Phase I of the stunt course be accessible to novice bike riders.

 

President Kamena opened public comments.

 

1)  Ruthann Kirchner, 574 Leona Drive, Livermore, stated she attended all of the community meetings regarding the design of the stunt course. She said that those who attended the meetings were more skilled riders, including their son. The kids at the meeting had asked for something for the more experienced riders in Phase I, with the understanding that something for the novice riders could be added later.  She thanked the District for making progress on the skate and bike parks. She praised LARPD staff and the architects for listening to the kids.

 

President Kamena closed public comment.

 

On a motion by Director Turner, seconded by Director Faltings, approved Resolution No. 2022, a resolution approving the Master Plan design of the bicycle stunt course at Sunken Gardens Park and authorizing a call for bids, by the following roll call vote: 

 

AYES:                Director Turner, Director Faltings, Director Furst, Director Goodman and President Kamena (5)

 

NOES:      None (0)

 

ABSENT:  None (0)

 

            8.2   ROBERTSON PARK PLAYGROUND DESIGN

President Kamena explained that the Board will consider plans for a new tot lot/playground at Robertson Park. General Manager Barry explained that, as a condition of approval of the soon-to-be-constructed Arroyo Crossing housing development, the developer, the O’Brien Group, must install a playground at Robertson Park near the housing development. There is a $300,000 budget for the project. The plans have been for the playground to be placed near the development.  As with the bike course, Mr. Barry explained, LARPD had to create a master plan. Due to budgetary concerns, the playground was designed to be installed in phases.

 

Mr. McKee of Beals Alliance gave a slide presentation on the playground, as the firm is contracted for this project as well.  He reported that two public meetings about the playground had been held. Mr. McKee stated that some of the meeting attendees had complained about the playground, expressing concerns about vandalism and litter, among other things. Mr. McKee noted that the proposed site for the playground is in a flood zone. Mr. McKee explained the details of the playground, and stated that the playground, as designed, would cost slightly over $500,000. Mr. McKee spoke about the Phase I plan that would allow the District to keep it within the $300,000 budget. He noted that the figures that his firm project are those that LARPD would have to pay and that the O’Brien group does not have the same restrictions as LARPD; he stated that  it is possible that the O’Brien Group can do it for less than the Beals Alliance projections.

 

Items discussed by Directors, staff and Mr. McKee included: parking lot details; the use of sand; opinions about the LARPD Master Plan for Robertson; and the possibility of relocating the playground to the proximity of the soccer fields. Discussion ensued about the advantages of moving the playground nearer the soccer fields. These advantages included: no longer in the flood zone: existing pathways could be used; and safer for the children being further from Robertson Park Road traffic.

 

          President Kamena asked Eric Keller of the O’Brien Group if his company cares about the location of the playground. Mr. Keller responded that the O’Brien Group does want its homeowners to have easy access to the playground, but that it also want to do what is right for the park District.  Logistical details of moving the playground and the impact on the development were discussed.

 

President Kamena opened public comment.

 

1)  Kathy Chase spoke in favor of moving the playground closer to the soccer area.

 

2)  Valerie Thomey said she lives on the old south side of Livermore, and she spoke in favor of keeping the location of the playground close to the housing development and the trail.

 

3)  Dorothy Chappell, 4375 Chateau Way, Livermore, spoke against a playground at Robertson Park. She spoke in favor of building it near the stadium, on the east side of the property.

 

President Kamena closed public comment.

 

Items discussed by Directors and staff included: concerns about the playground being located in a flood zone; whether there is a threat of vandalism; accessibility to park users wishing to walk to get there;  concerns about ruining the rural feel if the playground is located where the current plans indicate; concerns about the design being over budget by $240,000; concerns about the delays that moving the playground would cause; timeline for Phases II and III; the generosity that the O’Brien group has demonstrated in its dealings with LARPD; whether moving the playground would seriously disrupt the plans of the O’Brien Group; and the estimated length of the delay in the permit process.

 

On a motion by President Kamena, seconded by Director Faltings, approved not voting on this item tonight, and directed staff to explore the consequences of moving the playground to the proximity of the soccer fields and bring information back to Directors at  the July 12 Board meeting, passing 5-0.

 

8.3    ROBERTSON PARK EQUESTRIAN CENTER SHOW ARENA COVER

          The Board will consider approving the revised plans and specifications originally approved by the Board on January 28, 2004, with revisions approved by the Board on January 26, 2005, and authorizing a call for bids. (Resolution)

 

General Manager Barry gave background information, explaining that the District has gone out to bid on this project two times, and both times the bids came in too high. The Equestrian Committee, which had been disbanded, re-formed and met due to public concern raised about the arena project being abandoned. A Sub-Committee has met, members of which feel the project can be done within budget. LARPD has have had its architect revise the plans and specifications for a main bid and an alternate one.

 

Director Turner, Chair of the Equestrian Committee, spoke about the sudden enthusiasm expressed by people wanting an arena cover. He introduced Stacy Labrucherie, Chair of the Arena Cover Sub-Committee. Ms. Labrucherie informed Directors that the Sub-Committee members have compiled a list of contractors who they feel can do the job for less than what the District has been quoted in past bid processes. She suggested that, perhaps the companies who had submitted bids in the past were inappropriate contractors for this type of project.

 

Senior Recreation Supervisor Brian Tibbetts stated that the contractors provided by the Sub-Committee will be sent the generic bid invitation letter, and that the District will also go through the normal advertising and bid procedure, as required by law and District policy.

 

President Kamena opened public comment.

 

1)  Kathy Chase stated she felt the project could be done under budget and that she feels the equestrian community has not been well taken care of and deserves consideration. She said she encourages the Board to support the project and the Sub-Committee’s efforts.

 

2)   Stacy Labrucherie stated that she supports the arena cover project and feels that a covered arena would draw many participants and, hence, revenue, to Livermore.

 

          On a motion by Director Goodman, seconded by Director Turner, approved Resolution No. 2023, a resolution approving the revised plans and specifications for the Robertson Park Equestrian Center show arena cover and authorizing a call for bids, by the following roll call vote:

 

AYES:                Director Faltings, Director Furst, Director Goodman, Director Turner and President Kamena (5)

 

NOES:      None (0)

 

ABSENT:  None (0)

 

The meeting recessed from 9:00 p.m. to 9:15 p.m.

 

 

 

8.4   FISCAL YEAR 2006/2007 EMPLOYEE SALARIES AND BENEFITS

       

        General Manager Barry stated that he was pleased that, due to the reduction in funds diverted from LARPD to the state via ERAF this next fiscal year, there is room in the budget to make improvements to the salary and benefit program for District employees. Mr. Barry made the following recommendations for employee salaries and benefits for Fiscal Year 2006/2007:

 

1.   The District to give a 4% Cost of Living Increase to Full-Time employees effective July, 2006 with an additional 2% increase to Full-Time ESS staff to address internal equity (to bring them closer to the Sr. Recreation Technician level).

2.   The District will pay 100% of the increase in medical & dental benefit costs for f/y 2006-07 up to a 10% increase of the current lowest cost plan for both full-time and part-time designated staff.  Increases over 10% are the employee’s responsibility.

3.   The District will look into the feasibility of administering a 9/80 or 4/10 work week, involving employees in the research and discussion of the topic, and provide a recommendation to the Personnel Commission on the concept (this is a carry-over item from this current fiscal year as we didn’t finish this task).

4.   The District to consider the results of the Part-Time Classification/Compensation study, to be completed by July, 2006, and provide recommendations to the Personnel Commission.

5.   The District to increase the maximum number of hours of compensatory time for full-time staff from 40 hrs. to 80 hrs.

6.   The District to add an additional floating holiday for f/y 2006-07 for part-time designated employees (Category A paid on the basis of a 5-hour day; Category B paid on the basis of a 6-hour day).

 

        President Kamena opened public comment. No public comment was received.

 

        On a motion by Director Turner, seconded by Director Faltings, approved Resolution No. 2024, adopting the Annual Salary Resolution designating employee compensation for Fiscal Year 2006/2007, by the following roll call vote:

 

AYES:                Director Furst, Director Goodman, Director Turner, Director Faltings and President Kamena (5)

 

NOES:      None (0)

 

ABSENT:  None (0)

 

8.5   FISCAL YEAR 2006/2007 PRELIMINARY BUDGET

       

        General Manager Barry stated that this is the time of year when the Board passes the Preliminary Operating and Capital Improvement Budgets and that the final budget will be passed in August.

 

        Mr. Barry stated he was pleased to say that, as of June 30, 2006, the District will have an estimated $1,806,366 in uncommitted reserves, which represents 13.2% of the operating expense. Mr. Barry reviewed charts which showed the breakdown of the operating budget revenue and expenses, the operating expense distribution by program type, and the amount of LARPD tax revenue lost to the state through ERAF since 1993. Mr. Barry also referred to the staff report, which contained details of the recommended operating and capital budget.

 

        President Kamena opened public comment. No public comment was received.

 

        On a motion by Director Turner, seconded by Director Furst, approved Resolution No. 2025, adopting the Fiscal Year 2006/2007 Preliminary Operating and Capital Improvement Budget, by the following roll call vote:

 

AYES:                Director Goodman, Director Turner, Director Faltings, Director Furst and President Kamena (5)

 

NOES:      None (0)

 

ABSENT:  None (0)

 

 

9.            MATTERS INITIATED/ANNOUNCEMENTS BY THE DIRECTORS

            None.

 

10.            MATTERS INITIATED/ANNOUNCEMENTS BY THE GENERAL MANAGER

            None.

 

11.            EXECUTIVE SESSION

            President Kamena summarized the items to be discussed in Executive Session.

 

            Meeting convened to Executive Session at 9:23 p.m.

 

11.1  REAL ESTATE NEGOTIATIONS

Pursuant to Section 54956.8 of the Government Code

Property: Property south of Veterans Park, from Arroyo Road west, wrapping around the Veterans Hospital Property, in an “L” shape

Agency Negotiator: District Staff and/or Legal Counsel

Negotiating Parties: Bobba Family

Under Negotiation: Initial offer to property owner

 

11.2  REAL ESTATE NEGOTIATIONS

Pursuant to Section 54956.8 of the Government Code

Property: Sycamore Grove Park

Agency Negotiator: District Staff and/or Legal Counsel

Negotiating Parties: Chevron Pipeline Project

Under Negotiation: Easement agreement

 

12.            RECONVENE TO OPEN SESSION

            Meeting reconvened to Open Session at 9:50 p.m.

 

 

13.            REPORT ON ACTION TAKEN IN EXECUTIVE SESSION

            No action taken.

 

14.            ADJOURNMENT

            Meeting adjourned at 9:51 p.m.

 

 

APPROVED,

                                                           

                                                                                    _______________________________

                                                                                    President, Board of Directors

ATTEST:

 

__________________________

General Manager and ex-officio

Clerk to the Board of Director