LIVERMORE AREA RECREATION AND PARK DISTRICT

 

 

MINUTES

 

REGULAR MEETING OF THE

BOARD OF DIRECTORS

 

WEDNESDAY, SEPTEMBER 26, 2007

 

ROBERT LIVERMORE COMMUNITY CENTER

4444 EAST AVENUE, LIVERMORE, CALIFORNIA

5:30 P.M.

LARKSPUR SOUTH

7:00 P.M. 

CRESTA BLANCA BALLROOM

 

 

DIRECTORS PRESENT:            Director Faltings, Director Furst, Director Kamena, Director Wilson and President Goodman

 

DIRECTORS ABSENT:                    None

 

STAFF MEMBERS PRESENT:            Tim Barry, Jim Brandenburg, Jim Carlson, Barbara Kraybill, Michael Kyle, Mike Nicholson, Gretchen Sommers

 

CITY STAFF PRESENT:            Debbie Bell, Susan Frost, Ingrid Rademaker

 

 

1.         CALL TO ORDER – ROLL CALL – PLEDGE OF ALLEGIANCE

Meeting was called to order by President Goodman at 5:35 p.m. All Directors were present except Director Faltings and Director Kamena.

 

2.            WORKSHOP ON LARPD PARKS, RECREATION AND TRAILS MASTER PLAN

2.1      Overview of Process

2.2      Draft Goals and Policies

2.3      Organization and Input

2.4      Park Definitions

2.5      Board Direction

 

General Manager Barry said that the City of Livermore is working with LARPD on developing the District Parks, Recreation and Trails Master Plan. He introduced Ingrid Rademaker, Susan Frost and Debbie Bell, saying that Ms. Rademaker is the project coordinator.

 

Ms. Rademaker provided a staff report with extensive back-up materials and supplemented this with a slide presentation outlining the areas to be addressed in the workshop. Ms. Rademaker summarized the purpose of the  workshop and the organization/format of goals for the Master Plan. She invited Board discussion and feedback.

 

Director Faltings arrived at 5:40 p.m.

 

President Goodman asked for Director questions. Directors asked for clarification on, and discussed, the following items: who gave feedback at the stakeholder meetings; whether any of the issues resulting in proposed Action Items were originated with staff; the suggestion to add to Planning Goal 3 a goal addressing the need for a trail to get people safely from north Livermore to downtown; the suggestion that identification of potential new locations for a roller hockey facility be removed from Planning Policy 1.1 and possibly the Master Plan; a few corrections in wording; the request to add a Ravenswood Site Master Plan to Goal 5, Policy 5.2; questions about whether the Historic De Anza Trail from Goal 6, Policy 6.2, belongs in the Master Plan; the notion of individual parks and/or District parks having a distinct character; remove reference to restrooms from Facility Design Goal 1, Policy 1.3; in Historic Resources section, recommend mentioning that if sites LARPD is responsible for are on the National Register, it should be stated that the District is required to adhere to Department of Interior standards for such facilities; in Historic Resources section, Goal 3, Policy 3.1 include something addressing rentals; include somewhere in the Master Plan that volunteerism is encouraged; under Conservation, Goal 1, Policy1.1, question about whether Birds Beak alkali sink belongs in the Master Plan, as LARPD does not own it; under Conservation, Goal 1, Policy 1.1, questions about whether this sections pertains to LARPD; discussion about references to acquisition and preservation and working with other agencies; the extent to which public workshop feedback is included in Master Plan; teen center; lighted fields; ERAF; and under Maintenance section, Policy 3.1, question about pursuing contract maintenance for parks and trails

 

Director Furst asked about the next step for the Board. Ms. Rademaker replied that City staff is currently working on all the chapters; she expects to have the first four chapters completed by the end of October, and the entire Master Plan finished in November, after which time staff and Board will have the opportunity to review it. Ms. Rademaker said she expects a draft of the Master Plan to be ready for public review by the end of November. After the public review process, which takes approximately one month, the final Master Plan will be brought before the Board for approval.

 

Ms. Rademaker opened discussion on the subject of redefining park classifications, referring to Attachment 5 of the staff report. She summarized the six recommendations for redefining park classifications, the purpose of which is to have classifications that more accurately reflect existing conditions and facilities.

 

President Goodman asked for Director questions and discussion. Directors discussed the following items: the possibility of eliminating the regional park definition; agreement and satisfaction with the open space category; suggestion to remove camping, as LARPD does not permit camping in any of its parks; inconsistencies in the LARPD park matrix document; the possible elimination of language requiring the District to have x# of a certain category of park--community parks, for example; the possibility of eliminating the term or idea of community parks if the District cannot meet this goal; the difference between community and special use parks; the mini neighborhood park classification; LARPD’s history of having the policy of not accepting management of mini parks constructed by developers as they are a maintenance burden; the need to find terms that define what already exists; and acreage requirements of park definitions.

 

Directors agreed that they needed time to think about the matter and might like to meet again to continue discussions. Directors thanked Ms. Rademaker and City staff for all of the hard work they’ve put into this project and expressed appreciation for their excellent responsiveness and commitment to developing and updating the Master Plan accurately and adequately.

 

3.            ADJOURN TO REGULAR MEETING

            The workshop adjourned to Regular meeting at 6:45 p.m.

 

            Director Kamena arrived at 7:00 p.m.

 

 

4.         CALL TO ORDER – ROLL CALL – PLEDGE OF ALLEGIANCE

            Meeting was called to order by President Goodman at 7:03 p.m. All Directors were present.

 

5.          PUBLIC FORUM

President Goodman opened public comment.

1) Linda Melendez of Livermore, representing the LARPD women’s soccer league, said that the league has been asked by LARPD to change its weekly game time to accommodate the schedule of the Livermore Youth Soccer League (LYSL), which has requested additional field use time at Robertson Park. She explained that the women’s league has already changed its schedule to accommodate LYSL in the past and that this latest request is asking for a large sacrifice from the women for various reasons, including safety concerns and the difficulty of juggling family and work responsibilities. Ms. Melendez asked the Board to honor LARPD’s permit agreement with the women’s league and not allow LYSL to monopolize the fields.

 

President Goodman closed public comment.

 

6.          CONSENT AGENDA:

6.1   BOARD  MINUTES

        6.1.1   Meeting of September 12, 2007

6.2   COMMUNICATIONS:  None

                       

President Goodman asked if Directors wished to remove any items from the Consent Agenda. Director Furst requested that the minutes of the September 12, 2007 meeting be removed. Director Furst cited two inconsistencies in the minutes: on page 4, in the report regarding ERAF property tax relief efforts, in one place the minutes say that 40% of LARPD’s property taxes are taken by the State and in another place the figure is 48%; also, on page 5, regarding the Arroyo Mocho Trail Extension, the minutes have the General Manager saying that the trail project is going out to bid, and in another section of the minutes, City staff says the work has started. General Manager Barry said he believed the statement he made during the September 12 meeting was in error, and that the statement by City staff later in the meeting was a correction to this error; the correction was that work had started on the project. Director Furst made a motion, seconded by Director Kamena, to approve the minutes, as corrected. President Goodman asked if there was any discussion by Directors, No discussion. President Goodman called the motion. The motion to approve the minutes, as corrected, passed 5-0.

 

7.            CONSENT AGENDA RESOLUTIONS:

7.1    EASEMENT AGREEMENT AND IMPROVEMENT AGREEMENT FOR ARROYO MOCHO TRAIL EXTENSION (SEGMENT E-1) TRAIL

                    President Goodman stated that the Board will consider adopting resolutions approving an easement agreement with The Wine Group LLC and an improvement agreement with the City of Livermore for the Arroyo Mocho Trail Extension (Segment E-1).

 

                    President Goodman asked for a motion. Director Kamena made a motion, seconded by Director Wilson, to approve an easement agreement with The Wine Group LLC and an improvement agreement with the City of Livermore for the Arroyo Mocho Trail Extension President Goodman opened public comment. No public comment received. President Goodman invited Board discussion. Director Furst inquired about an inaccuracy in the staff report. On page 1 of the report, it is written that the City of Livermore will contribute $377,000 towards this project; whereas Mike Mikasa of the City of Livermore had told the Board at its September 12, 2007 meeting that the correct figure was 460,000. Director Furst asked for clarification. General Manager Barry responded that staff will find out the correct information.

 

President Goodman called the motion. The motion to adopt Resolution No. 2087, approving an easement agreement with The Wine Group LLC for Segment E-1 Trail Improvements and to adopt Resolution No. 2088, approving an agreement with the City of Livermore for the Trail Segment E-1 Trail Improvement Project, passed by the following roll call vote:

 

AYES:                            Director Wilson, Director Kamena, Director Faltings, Director Furst and President Goodman

 

NOES:        None (0)

 

ABSTENTIONS: None (0)

 

ABSENT:             None (0)

 

8.         BIDS AND PUBLIC HEARINGS:  None.

 

9.         OLD BUSINESS: None

               

10.        NEW BUSINESS: 

10.1    JOB DESCRIPTION FOR ASSISTANT GENERAL MANAGER POSITION

  President Goodman stated that the Board will consider approving a revised job description and salary range for the Assistant General Manager position.

 

General Manager Barry summarized the staff report. He said that there are three items for which he is asking the Board’s approval: 1) revised job description; 2) salary range; and 3) classification in the competitive service. Mr. Barry explained the reasoning behind the three items.

 

President Goodman invited Director questions. Director Kamena asked about whether the District could have this position be a contracted position if it wishes. Mr. Barry answered that it could. Director Kamena asked about educational requirements for the position.

 

 President Goodman opened public comment. No public comment received. President Goodman asked for a motion. Director Faltings made a motion, seconded by Director Furst, to approving a revised job description and salary range for the Assistant General Manager position. President Goodman invited Board discussion. No discussion.

 

President Goodman called motion. Resolution No. 2089, approving a revised job description and salary range for the Assistant General Manager position, passed by the following roll call vote:

 

AYES:                            Director Kamena, Director Faltings, Director Furst, Director Wilson and President Goodman

 

NOES:        None (0)

 

ABSTENTIONS: None (0)

 

ABSENT:             None (0)

 

11.            MATTERS INITIATED/ANNOUNCEMENTS BY THE DIRECTORS

1)  President Goodman announced that LARPD held a volunteer recognition banquet last night. He said he wished to officially commend volunteers. He encouraged the public to volunteer for the District and to contact staff if interested.

12.            MATTERS INITIATED/ANNOUNCEMENTS BY THE GENERAL MANAGER

None.

 

Meeting adjourned to Executive Session at 7:25 p.m.

 

13.            EXECUTIVE SESSION

13.1   REAL ESTATE NEGOTIATIONS

                                Pursuant to Section 54956.8 of the Government Code

Property: Trail Segments H-2 and F, Livermore, CA

                                Agency Negotiator: District Staff and/or Legal Counsel

                                Negotiating Parties: Wente Land and Cattle Company (APN 099-675-002 & APN 099-0850-005-05), Wente Brothers (APN 099-0850-005-07), and The Wine Group

                                Under Negotiation: Easement Agreements

 

Meeting adjourned to Open Session at 7:52 p.m.

 

14.             RECONVENE TO OPEN SESSION

            Meeting reconvened to Open Session at 7:53 p.m.

 

15.            REPORT ON ACTION TAKEN IN EXECUTIVE SESSION

President Goodman reported that, on a motion by Director Kamena, seconded by Director Wilson, the Board adopted Resolution No. 2090, approving an easement agreement with Wente Land and Cattle Company for Trail Segment H-2 and F improvements and adopted Resolution No. 2091, approving an easement agreement with Wente Brothers and The Wine Group for Trail Segment H-2 and F improvements, by the following roll call vote:

 

AYES:                            Director Wilson, Director Kamena, Director Faltings, Director Furst, and President Goodman

 

NOES:        None (0)

 

ABSTENTIONS: None (0)

 

ABSENT:             None (0)

 

16.            ADJOURNMENT

            Meeting adjourned at 7:54 p.m.

 

 

 

APPROVED,

                       

                                                                                    _______________________________

                                                                                    Steve P. Goodman

President, Board of Directors

ATTEST:

 

__________________________

General Manager and ex-officio

Clerk to the Board of Director