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Board Meeting Minutes

LIVERMORE AREA RECREATION AND PARK DISTRICT
71 TREVARNO ROAD
LIVERMORE, CALIFORNIA 94551-4931

BOARD OF DIRECTORS
REGULAR BOARD MEETING

Wednesday, October 13, 2004
7:00 p.m., Council Chambers
3575 Pacific Avenue
Livermore, California

MINUTES

LARPD BOARD MEMBERS PRESENT: Alice Quinn, David Furst, Scott Kamena, Dale Turner and Chair Maryalice Summers Faltings (5)

LARPD BOARD MEMBERS ABSENT: None (0)

STAFF MEMBERS PRESENT: Barbara Kraybill, Michael Kyle, Pat Kasberg, and Felix Errico

 

STAFF MEMBERS ABSENT: Tim Barry (General Manager Barry is absent and attending the annual NRPA Congress)


1. CALL TO ORDER—ROLL CALL—PLEDGE OF ALLEGIANCE

Meeting was called to order at 7:04 p.m., with all Directors present.

3. PUBLIC FORUM:  Public comment was received from:

a.  Janice Turner, 749 Hazel Street. Ms. Turner stated that she has been involved in the Sycamore Grove trees project for over a year. The annual report on the first phase of the  research project for  the sycamore trees will be coming out soon. Ms. Turner encouraged the Board to read the report and be informed what is in the report. Ms. Turner stated that Zone 7 is not living up to their responsibility to take the interest of the sycamore trees as a priority in their decisions about water releases from Del Valle and she encourages the Board as caretakers of the park to be its advocate.

 

Chair Faltings closed public comment.

 

4. CONSENT AGENDA:

 

4.1 Board Minutes

4.1.1 Special meeting of September 29, 2004.

4.2 Personnel Commission Minutes

4.2.1 Personnel Commission meeting of September 14, 2004

 

4.3 Communications

4.3.1 A letter from Claudine Copper expressing her appreciation for the programs offered at Sycamore Grove and Veterans Park.

4.3.2 A thank you letter from Marge E. Wood for the nocturnal hike at Sycamore Grove and praising Ranger Rick for making the hike educational and enjoyable for both children and adults.

4.4 General Manager’s Monthly report (#57/3).

4.5 Payroll and Claims.

 

Chair Faltings requested removal from the Consent Agenda of Item 4.2, Personnel Commission Minutes.

 

Director Furst requested removal from the Consent Agenda of Item 4.4, General Manager’s Monthly Report.

 

On a motion by Director Kamena, seconded by Director Turner, approved the remaining Consent Agenda items, passing 5-0.

 

Corrections to the minutes of the Personnel Commission meeting of September 14, 2004, were made as follows: Chair Faltings’ name is spelled incorrectly in Item 6. It should be all one word with a small “a”.

 

Superintendent of Youth Services Kraybill addressed questions contained in the General Manager’s Monthly Report (#57/3):  1)  On Page 4, the dollar figure for parking fee revenue is $1,522.05.  2) The volunteer hours are unusually low due to district reorganization because staff did not take on additional volunteers that month.  3) V-07 and V-12 are district vehicle numbers.

 

Regarding Law Enforcement on Page 5, Chair Faltings expressed concern and requested a written report regarding the illegal activity going on at Sunken Gardens and the dirt bike activity at the Zumbach property.

 

On a motion by Director Furst, seconded by Director Quinn, approved the Personnel Commission minutes of September 14, 2004 and the General Manager’s Monthly Report (#57/3), as corrected, passing 5-0.

 

5. CONSENT AGENDA:  RESOLUTIONS

 

On a motion by Director Turner, seconded by Director Kamena, adopted and approved Consent Agenda Resolutions by the following roll call vote:

AYES: Directors Quinn, Furst, Kamena, Turner and Chair Faltings (5)

NOES: None (0)

ABSENT:        None (0)

 

Resolutions adopted:

5.1 Resolution No. 1917, a resolution approving the deletion of certain fixed asset equipment from the District’s records and authorizing disposition by public auction or salvage.

 

6. BIDS AND PUBLIC HEARINGS:  None

 

Meeting adjourned to Executive Session at 6:30 p.m.

 

Meeting reconvened to Regular Session at 6:56 p.m.

 

Vice Chair Furst reported that the board unanimously voted to extend the General

Manager’s 3-year contract for one additional year.

 

7. OLD BUSINESS:  None

 

8. NEW BUSINESS:

 

8.3  TRAIL SEGMENT L EASEMENT AGREEMENT

Superintendent of Youth Services Kraybill introduced Eric Brown and Cheri Sheets from the City Planning Department. Ms. Sheets reported on the agreement easement with Wente for Trail Segment L along the south side of Wetmore Road between Sycamore Grove Park and Arroyo Road, an approximately 4,000 ft. segment and a 25 ft. wide easement. The improvement is required as part of the city’s development agreement with Signature Properties. LARPD staff and Legal Counsel Kyle have reviewed and approved this agreement, and that the improvement plans were approved by LARPD staff in December 2002.

 

Ms. Sheets addressed a question from Director Furst and reported that the property goes through the Olivina Gate and comes out at Arroyo Road. It goes under the arch of the Olivina gate and it connects to the existing trail on the other side of the entrance to Sycamore Park making a complete connection.

 

Ms. Sheets addressed a question from Chair Faltings and reported that the easement includes the column structure of the trail underneath the gate. It does not include the wing wall on the south side of the gate because it is part of segment M, a separate trail that will be added to segment L.

 

Chair Faltings stated that she would like to have the easement agreement amended to include the entirety of the land that the stone gate sits on. Legal Counsel Kyle stated that the agreement could be amended to include the entire structure and can be approved subject to Legal Counsel and the City Planners working on appropriate language and making it clear that LARPD has absolute right to the stone structure including the wings.

 

Chair Faltings further stated that the ultimate goal is to have LARPD in control of the entire structure of the Olivina gate and to eventually apply to have both the gate structure and the winery ruins put on the State Historic Register.

 

Director Kamena stated that amending the agreement will slow the process and that the south wing of the Olivina gate will eventually come to LARPD when approval of segment M occurs.

 

Resolution:  On a motion by Director Kamena, seconded by Director Turner, adopted and approved Resolution No. 1918, a resolution approving and entering into an Easement Agreement with Wente for Trail Segment L.

AYES:             Directors Quinn, Furst, Kamena, and Turner (4)

NOES:             Chair Faltings (1)

ABSENT:        None (0)

 

8.1 FIELD USE FEES AND POLICY

Sr. Recreation Supervisor Carlson presented a proposed sport field rental policy and fee structure. Board Members appreciated staff checking with sports groups about rate changes first, before proposing to the Board. The Board reviewed the staff report and approved the recommendation to adopt the sport field rental policy and fee structure.

 

Resolution:  On a motion by Director Turner, seconded by Director Kamena, adopted and approved Resolution No. 1919, on the following roll call vote:

AYES:             Directors Quinn, Furst, Kamena, Turner and Chair Faltings (5)

NOES:             None (0)

ABSENT:        None (0)

 

8.2 REQUEST FROM CSDA TO ADOPT A RESOLUTION IN SUPPORT OF

    PROPOSITION 1A

The Board reviewed the staff report and approved the recommendation to support the passing of Proposition 1A.

 

Resolution:  On a motion by Chair Faltings, seconded by Director Quinn, adopted and approved Resolution No. 1920, on the following roll call vote:

AYES:             Directors Quinn, Furst, Kamena, Turner, and Chair Faltings (5)

NOES:             None (0)

ABSENT:        None (0)

     

8.3  CAMP SHELLY FEE INCREASE PROPOSAL

Director Turner reported that the Facilities Committee has reviewed the Camp Shelly fee increase proposal and concurs with staff. Camp Shelly fees were reduced last year in an effort to attract more mid week campers. The number of people camping mid week has increased and Camp Shelly has become a popular campground. Other campgrounds in the same area have higher fees and maximum occupancy. Staff recommends increasing Camp Shelly fees to capture the market that is out there and feels the camp will be successful and competitive with other surrounding campgrounds, both private and public.

 

Director Turner put forth a motion to approve fee increases for the use of Camp Shelly in 2005.

 

Director Kamena made a motion to amend the motion and return to the old fee structure that was in effect in 2002. The amending motion died for lack of a second.

 

On a motion by Director Turner, seconded by Director Quinn, approved the staff’s recommendation for fee increases for Camp Shelly in 2005, passing 4-1 (Director Kamena opposed).

 

9. ORAL REPORTS:  None

 

10. COMMITTEE REPORTS:

 

Board received reports on the nine committee meetings attended since the Regular Board Meeting of  September 8, 2004, as follows:  Facilities, Program, Alameda County Sanitary District, Downtown, Inc., ESS PAC, Personnel Committee, Community Center, Livermore Cultural Arts Council, and Community Gardens.

 

Chair Faltings requested information regarding the City using Measure D funding to pay for the trash enclosure at Ravenswood as well as wheel stops made of recycled plastic, as reported in the Program Committee meeting minutes.

 

11. MATTERS INITIATED BY THE DIRECTORS:

 

a. Director Quinn would like a status report on the Buranis Property.

b. Director Turner requested information on the final decision regarding retirement opportunities for LARPD employees.

c. Director Turner overheard a newspaper reporter comment that LARPD information is not being made public in a timely manner since the layoffs.

d. Director Kamena requested a status report on the request for equestrian use of Hageman Park.

 

12. MATTERS INITIATED BY THE GENERAL MANAGER:

 

Youth Services Superintendent reported that the Robert Livermore Community Center construction has been delayed another week.

 

13. PUBLIC FORUM:  No public comment was received.

 

14. EXECUTIVE SESSION:

 

Meeting adjourned to Executive Session at 8:02 p.m.

 

Meeting reconvened to Regular Session at 9:12 p.m.

      

The Board took action to instruct Legal Counsel to negotiate a settlement with Oaks Homeowner’s Association.

 

15. ADJOURNMENT

 

Meeting adjourned at 9:13 p.m.

 

                                                                     APPROVED:

 

 

 

            _____________________________________         

            Chair, Board of Directors

ATTEST:

 

 

 

______________________________________

General Manager and ex-officio

Clerk to the Board of Directors

Livermore Area Recreation and Park District
71 Trevarno Road
Livermore, California 94551-4931
(925) 373-5700
Open 8 a.m.-5 p.m. weekdays
E-mail: info@larpd.dst.ca.us
© 2001