Board Meeting Minutes

LIVERMORE AREA RECREATION AND PARK DISTRICT
71 TREVARNO ROAD
LIVERMORE, CALIFORNIA 94551-4931

BOARD OF DIRECTORS
SPECIAL BOARD MEETING

Wednesday, October 27, 2004
5:45 p.m., Council Chambers
3575 Pacific Avenue
Livermore, California

MINUTES

LARPD BOARD MEMBERS PRESENT: Alice Quinn, David Furst, Scott Kamena, Dale Turner and Chair Maryalice Summers Faltings (5)

LARPD BOARD MEMBERS ABSENT: None (0)

STAFF MEMBERS PRESENT: Tim Barry, Michael Kyle, Pat Kasberg, Barbara Kraybill, Felix Errico, and Brian Tibbetts

1. CALL TO ORDER—ROLL CALL—PLEDGE OF ALLEGIANCE

Meeting was called to order at 5:54 p.m. by Chair Faltings, who led the group in the Pledge of Allegiance.

2. CONSENT AGENDA

2.1 Board Minutes

2.1. 1 Regular meeting of October 13, 2004

On a motion by Director Turner, seconded by Director Furst, approved Consent Agenda, passing 5-0.

3. CONSENT AGENDA: RESOLUTIONS

On a motion by Director Turner, seconded by Director Furst, adopted and approved Consent Agenda Resolutions by the following roll call vote:

AYES: Directors Quinn, Furst, Kamena, Turner, and Chair Faltings (5)

NOES: None (0)

ABSENT: None (0)

Resolutions adopted:

3.1 Resolution No. 1921, a resolution authorizing the General Manager to submit an application to the California Clean Water, Clean Air, Safe Neighborhood Parks, and Coastal Protection Act of 2004 for Artificial Turf Soccer Fields at Robertson Park.

4. OLD BUSINESS:

4.1 BOARD SELECTION FOR COMMISSION FOR THE ARTS

Director Furst reported that the City of Livermore has formed the Commission for the Arts to develop a 10-year master plan to prioritize funding of public arts, promote the arts, set the criteria for the poet laureate and coordinate with various programs such as the school district and LARPD. The role of the person representing LARPD would be to serve as liaison between LARPD and the Commission for the Arts. The Board discussed the qualifications of several candidates.

On a motion by Director Kamena, seconded by Chair Faltings, directed General Manager Barry to offer the LARPD seat on the Commission for the Arts to Gloria Retzlaff Taylor, passing 4-1 (Director Quinn opposed).

5. NEW BUSINESS:

5.1 DEDICATION AND PARTIAL ACCEPTANCE OF BRUNO CANZIANI PARK

5.2 WATER AGREEMENT WITH ZONE 7 FOR BRUNO CANZIANI PARK

5.3 WATER AGREEMENT WITH WENTE BROS. FOR BRUNO CANZIANI PARK

District Legal Counsel Michael Kyle and Cheri Sheets, City Engineer, presented the staff report and recommendations for acceptance of Agenda Items 5.1, 5.2, and 5.3, and requested the Board take action on these items simultaneously.

The Board discussed the agreements regarding Bruno Canziani Park. Director Quinn questioning why the turf planting of the storm water detention basin is delayed. General Manager Barry responded that both LARPD and Signature Properties agree the communication could have been better, and are sharing the cost of re-doing the turf detention basin. Director Furst inquired where in the LARPD budget is the $26,000 district contribution coming from. General Manager Barry stated the funds would come from park in-lieu fees available in the District Capital Projects budget.

Director Furst expressed concern for public safety and liability regarding the use of untreated water to irrigate the park. General Manager Barry responded by stating that he is aware of other cities that use recycled water to irrigate their parks and that he does not anticipate a problem. He assured the board that precautions will be taken by posting signs throughout the park warning the public not to drink the water.

Chair Faltings opened public comment.

Mr. Dave Miller, Vice President, Signature Properties, addressed the Board and stated that with the help of Cheri Sheets and Tim Barry the three of them have worked together on an agreement for re-doing the storm water detention.

Chair Faltings expressed the Board’s appreciation to the staff for the work that went into preparing the agreements and directed General Manager Barry to schedule a ribbon cutting ceremony at the park and to extend an invitation to the Canziani family.

Resolutions: On a motion by Director Turner, seconded by Director Kamena, adopted and approved resolutions 1922, 1923, and 1924 by the following roll call vote:

AYES: Directors Furst, Kamena, Turner, Quinn, and Chair Faltings (5)

NOES: None (0)

ABSENT: None (0)

Resolution No. 1922, a resolution approving an agreement between the City of Livermore, LARPD, and Signature Properties for dedication and partial acceptance of Bruno Canziani Park.

Resolution: No. 1923, a resolution approving a water agreement with Zone 7 for Bruno Canziani Park.

Resolution No. 1924, a resolution approving a water agreement with Wente Bros. for Bruno Canziani Park.

5.4 RAVENSWOOD LEASE AGREEMENT WITH COASTAL VITICULTURAL CONSULTANTS, INC.

District Legal Counsel Michael Kyle and Eric Brown, City Planning Manager,

presented the staff report and recommendation for acceptance of the Ravenswood Lease Agreement with CVC and listed two unresolved issues: 1) the prevailing wage has not been determined because the State does not have an established prevailing wage for this activity; and 2) CVC has some minor changes to the language in the agreement pertaining to the City’s involvement. Staff recommends the Board approve the agreement in substantial form and content which allows LARPD’s Legal Counsel Kyle to make minor modifications that address minor issues.

The Board reviewed the agreement. Director Quinn had questions on several items. Director Furst pointed out that the “s” on Parks needs to be removed in the signature block. Chair Faltings questioned when planting can begin. Sr. Recreation Supervisor Tibbetts stated that according to CVC, they can begin ripping the soil for the 10 acres next month; stake and install end posts in January; install irrigation in February and March; and start planting in May and June.

Resolution: On a motion by Director Kamena, seconded by Director Turner, to adopt and approve in substantial form and content, Resolution No. 1925, a resolution approving and entering into a lease agreement with Coastal Viticultural Consultants, Inc.

On a motion by Chair Faltings, seconded by Director Kamena, the Board unanimously voted to amend the motion, to change the wording in the agreement, as follows:

Page 17, Item 15.2 Name and Appellation Approval. Remove the words “or crops” and add the word “or” after the word grapes to read, “grapes or wine produced in the Premises, until a complete marketing plan for the proposed Names have been submitted to and approved by the City and LARPD”.

Resolution 1925, approving and entering into a lease agreement with Coastal Viticultural Consultants, Inc. was adopted and approved, as amended, by the following roll call vote:

AYES: Directors Kamena, Turner, Furst, and Chair Faltings (4)

NOES: Director Quinn (1)

ABSENT: None (0)

No public comment was received.

5.5 CHANGE ORDER REQUEST FOR THE SAND VOLLEYBALL COURTS AT ROBERT LIVERMORE COMMUNITY PARK

General Manager Barry stated that the Board approved the relocation of the sand volleyball courts in August 2003, and the change order for this work in the amount of $130,037 was ready for execution in April 2004, but was delayed due to a dispute with the contractor over the legal language of the change order document. It has also been district policy that Robert Livermore Community Center change order requests over $100,000 be approved by the Board of Directors. Staff recommends the Board adopt a resolution to approve a change order request for construction of two sand volleyball courts at Robert Livermore Community Park.

Resolution: On a motion by Director Turner, seconded by Chair Faltings, adopted and approved Resolution No. 1926, approving a Change Order Request for Sand Volleyball Courts at Robert Livermore Community Park, by the following roll call vote:

AYES: Directors Turner, Quinn, Furst, Kamena, and Chair Faltings (5)

NOES: None (0)

ABSENT: None (0)

No public comment was received.

5.6 BID RESULTS FOR INDEPENDENCE PARK 2004 LANDSCAPE IMPROVEMENTS

5.7 BID RESULTS FOR MARLIN POUND PARK 2004 LANDSCAPE IMPROVEMENTS

5.8 BID RESULTS FOR MAY NISSEN PARK 2004 LANDSCAPE IMPROVEMENTS

Staff reported on the bid results received for landscape improvements at Independence Park, Marlin Pound Park, and May Nissen Park. Two bids have been received for each park for the landscape improvements, with the low bidder Gordon N. Ball, Inc., submitting a bid of $260,211 for Independence Park; $329,986 for Marlin Pound Park; and $319,851 for May Nissen Park. The bid amounts included the add alternates. In addition, staff recommended a 15% contingency for each project.

Resolution: On a motion by Director Turner, seconded by Director Furst, adopted and approved Resolutions 1927, 1928, and 1929, awarding bid for park improvements at Independence Park, Marlin Pound Park, and May Nissen Park, to Gordon N. Ball, Inc., by the following roll call vote:

AYES: Directors Kamena, Turner, Quinn, Furst, and Chair Faltings (5)

NOES: None (0)

ABSENT: None (0)

No public comment was received.

6. PUBLIC FORUM

No public comment was received.

7. EXECUTIVE SESSION

Meeting adjourned to Executive Session at 8:02 p.m.

Meeting reconvened to Regular Session at 8:41 p.m.

No action was taken by the Board.

8. ADJOURNMENT

Meeting adjourned at 8:42 p.m.

APPROVED:

_____________________________________

Chair, Board of Directors

ATTEST:

______________________________________

General Manager and ex-officio

Clerk to the Board of Directors

Livermore Area Recreation and Park District
71 Trevarno Road
Livermore, California 94551-4931
(925) 373-5700
Open 8 a.m.-5 p.m. weekdays
E-mail: info@larpd.dst.ca.us
© 2001