MINUTES

 

SPECIAL MEETING

 

WEDNESDAY, NOVEMBER 30, 2005

5:45 P.M.

ROBERT LIVERMORE COMMUNITY CENTER

4444 EAST AVENUE, LIVERMORE, CALIFORNIA

 

 

BOARD MEMBERS PRESENT:              Dale Turner, Scott Kamena, Maryalice Faltings, Steve Goodman, and Chair David Furst (4)

 

BOARD MEMBERS ABSENT:                    None (0)

 

STAFF MEMBERS PRESENT:               Tim Barry, Michael Kyle, Gretchen Sommers and Rich Lange

 

1.      CALL TO ORDER – ROLL CALL – PLEDGE OF ALLEGIANCE

Meeting was called to order at 5:50 p.m. by Chair Furst, who led the group in the Pledge of Allegiance. Roll was taken and all Directors were present.

 

2.  CONSENT AGENDA

     2.1  BOARD MINUTES:

            2.1.1   Regular meeting of November 9, 2005

 

On a motion by Director Turner, seconded by Director Faltings, approved the Consent Agenda, passing 5-0.

 

3.  CONSENT AGENDA:  RESOLUTIONS 

3.1 Resolution No.1984, a resolution approving execution of settlement agreement with, and deeding of property to, the Valley Oaks Home Owners Association.

 

      On a motion by Director Faltings, seconded by Director Kamena, approved the Consent Agenda Resolution, by the following roll call vote:

AYES:             Director Kamena, Director Goodman, Director Turner, Director Faltings and Chair Furst (5)

      NOES:             None (0)

      ABSENT:            None (0)

 

4.  NEW BUSINESS

     4.1  MARKETING AND FUND RAISING COORDINATION SERVICES

The Board discussed various aspects of the scope of work covered by the contract for marketing and fundraising coordination services. The following items were clarified: the contractor, Carol Purkis, is available to start work immediately; the contractor will provide monthly reports to Community Center Director Rich Lange who will, in turn, report to the General Manager; the contractor will support the Fund Raising Committee; the contractor will develop the marketing plan and staff will execute it; the duration of  the contract is for one year at 30 hours per week.

 

On a motion by Director Kamena, seconded by Director Faltings, approved amending the marketing and fund raising coordination services contract as listed below, passing 5-0.

 

Contract Amendments

Page two, Item 6, “Measuring Results,” amend sub-items 1, 2 and 3 to read:

1.                  Develop a Marketing Plan to be submitted for approval by the General Manager and implemented by LARPD.

2.                  Coordinate and facilitate the creation of a Mission Statement for RLCC for approval by the General Manager

3.                  Identify and propose a Marketing Budget for approval by the Board of Directors.

 

Chair Furst opened public comment.

 

1)      Beth Wilson, 1503 Bluebell Court, Livermore, stated that she thinks LARPD staff needs the assistance of a marketing/fund raising coordinator, and that it seems like a good idea. She inquired where the $84,000 fee for the contractor will come from. She stated she is concerned about the lack of funding for other LARPD programs and that a tremendous amount of money has been spent on the Robert Livermore Community Center, to the detriment of some of the other programs and staffing at LARPD. She would like to see a balance in funding. She would like to caution the Board to think about some of other areas that desperately need funding, also.

 

Chair Furst closed public comment.

 

Director Kamena inquired where the funding is coming from. Staff responded that that $80,000 of the funding was budgeted in Unit 24; the additional $4,000 will be pulled from funds formerly allocated to part-time staffing.

 

On a motion by Director Turner, seconded by Director Faltings, approved Resolution No.1985, directing the General Manager to enter into an amended agreement for services for RLCC marketing and fund raising coordination, by the following roll call vote:

 

AYES:             Director Goodman, Director Turner, Director Faltings, Director Kamena and Chair Furst (5)

      NOES:             None (0)

      ABSENT:            None (0)

 

4.2   LIVERMORE CULTURAL ARTS CENTER SOMMERFEST 2006

The Livermore Cultural Arts Council (LCAC)  has requested LARPD’s participation at the June 24, 2006 Sommerfest. The last Sommerfest was held in 1991, and LCAC wishes to revive this community event. General Manager Barry summarized a letter received by Chuck Hartwig, President of LCAC, asking that the Directors consider waiving the $250 rental fee for the Barn for the event.

 

Director Faltings inquired about the specific kind of participation LCAC was asking of LARPD. Mr. Hartwig addressed the Board, explaining that LARPD, as a member of LCAC, would fulfill LCAC’s request for participation by waiving the $250 Barn rental fee. Any ideas  from LARPD regarding the planning of this event would be welcome as well. LCAC is the sponsor of the event and will pay for insurance, etc. LCAC considers this event a gift to the community and plans to give any extra proceeds to the Livermore schools for cultural activities. Chair Furst inquired if the Barn will be ADA-compliant by the date of the event. General Manager Barry responded that, yes, it would be by March 2006.  The Board is unable to take action on LCAC’s request for the fee waiver for the Barn, as the item is not on this agenda. However, all Directors agreed that LARPD, as a member, would like to participate in the Sommerfest. LCAC may direct its request to the General Manager, who may make the decision whether or not to waive the $250 rental fee for the Barn.

 

Chair Furst opened public comment.

 

1)  Carol Purkis, Livermore, stated she feels Sommerfest is a wonderful event. She feels the event can be used to promote LARPD.

 

Chair Furst closed public comment.

 

On a motion by Director Faltings, seconded by Director Kamena, approved LARPD’s participation, as an LCAC member, in the June 24, 2006 Sommerfest event, passing 5-0.

 

5.  ADJOURNMENT: Meeting adjourned at 6:38 p.m.

 

APPROVED,

 

 

 

_______________________

Chair, Board of Directors

 

ATTEST:

 

 

_____________________________

General Manager and ex-officio Clerk

To the Board of Directors