Board Meeting Minutes
LIVERMORE AREA RECREATION AND PARK
71 TREVARNO ROAD
LIVERMORE, CALIFORNIA 94551-4931
BOARD OF DIRECTORS
SPECIAL BOARD MEETING
Wednesday, February 25, 2004
5:45 p.m., Council Chambers
3575 Pacific Avenue
LARPD BOARD MEMBERS PRESENT: Alice Quinn, Maryalice Summers Faltings, Dale Turner, David Furst and Chair Scott Kamena (5)
LARPD BOARD MEMBERS ABSENT: None (0)
STAFF MEMBERS PRESENT: Tim Barry, Ken Craig, Gail Sloane, Felix Errico, Barbara Kraybill, Brian Tibbetts, Mike Nicholson
1. CALL TO ORDER—ROLL CALL—PLEDGE OF ALLEGIANCE
Meeting was called to order at 5:48 p.m. by Chair Faltings. All Directors were present at the time of roll call.
2. RAVENSWOOD HISTORIC SITE PARKING LOT EXPANSION PROJECT
Senior Recreation Supervisor Brian Tibbetts reported that the final design for the Ravenswood Historic Site Parking Lot Improvement Project was ready for Board approval. John Nichol and Associates Inc. had based the final design on direction received from the Board when the draft preliminary design had been considered. Direction provided by the Board at that time had addressed the issues of dumpster relocation, fountain removal, handicap access to the future pavilion area, and use of design elements that corresponded to the historic character of the site. Supervisor Tibbetts recommended approval of the design, which would allow staff to proceed with development of plans and specifications.
On motion by Director Turner, seconded by Director Kamena, approved the design for the Ravenswood Historic Site Parking Lot Expansion
Project, passing 5-0.
3. RAVENSWOOD NEIGHBORHOOD PARK PLAYGROUND CONFIGURATION
Bruce Jett of Bruce Jett Associates presented three options for play equipment components for the Ravenswood Neighborhood Park Improvement Project. The Board of Directors, at the February 11, 2004, meeting, had requested a presentation of play equipment options that included swings.
Board reviewed the presented options for play value and cost.
On motion by Director Kamena and second by Director Turner, approved Option 3 as presented by Bruce Jett, as the playground components for the Ravenswood Neighborhood Park Improvement Project, passing 5-0.
4. SUMMIT PARK PHASE II
General Manager Barry recommended action by the Board, as follows: a) Approval of a settlement agreement and mutual release with Valley Crest Landscaping for the Summit Park Phase II bid; b) approval of a resolution rescinding Resolution 1868 that had awarded bid on the project to Valley Crest Landscape Development; c) rejection of all bids received November 17, 2003, for the Summit Park Phase II project; d) provide direction to staff for re-bidding the project.
Resolution: On motion by Director Turner, seconded by Director Kamena, adopted and approved Resolution No. 1880, a resolution rescinding Resolution No. 1868, awarding bid for the Summit Park Phase II project, by the following roll call vote:
AYES: Directors Quinn, Furst, Kamena, Turner, and Chair Faltings (5)
NOES: None (0)
ABSENT: None (0)
On motion by Director Turner, seconded by Director Furst, rejected all bids received for the Summit Park Phase II project, passing 5-0.
On motion by Director Turner, seconded by Director Furst, approved the settlement agreement and mutual release with Valley Crest Landscape, passing 5-0.
General Manager noted that the Summit Park Phase II project re-bid would be included in the bid package for the Livermore Downs, Ravenswood and Vista Meadows improvement projects.
5. SCOTTISH GAMES CAMPING AT ROBERTSON PARK
General Manager Barry reported to the Board that the Scottish Games Committee had indicated that they would like to be able to allow one or more groups, totaling approximately 40 people, to stay overnight at Robertson Park for the weekend of the event. General Manager Barry explained that the existing Robertson Park Arenas and Stadium Use Policy restricted multi-day events to a maximum of 5 groups for camping overnight. In accordance with this policy, he had approved a maximum of 10 to camp overnight for this event. An exception to this policy would need Board approval.
Malcolm Carden of the Scottish Games Committee, explained the need for the overnight camping. The event hoped to book re-enactment groups such as the Gordon Highlanders, a British army re-enactment group from San Diego, and the Roman Legion. These groups, as part of the event, erected campsites as a display and performed their re-enactments during the event. These groups had a large amount of military-type equipment, cannon, bayonets, gatling guns, etc., which could not easily be relocated and set up over the two-day event, and thus needed overnight security protection. These same groups had been allowed to camp at the Dunsmuir event. Mr. Carden explained that the committee was asking permission to allow camping for up to 60 people. If the groups could not camp, they would not book the event. The groups would be required to fill out an application, in which the groups would state the number of people staying overnight. Regulations controlling the camping would be part of the process. The committee would provide oversight of the process. During the nights of the event, private security guards would also be on duty at the site. Mr. Carden stated that he would like to assure the neighbors that the intent was to be a good neighbor; there were no evening activities or parties scheduled.
Public comment was received from:
a. Scott Morris, Covey Way, Livermore, member of the Quail Run Homeowners Association. Mr. Morris addressed the Board on his opposition to overnight camping at Robertson Park and the lack of notice to the neighborhood regarding the Scottish Games event and issues related to the event.
b. Dorothy Chappell, Chateau Way, Livermore. Mrs. Chappell also indicated her opposition to overnight camping at Robertson Park. She noted that there had been no mention of overnight camping when the Scottish Game event was first considered by the Board. Mrs. Chappell also expressed concern regarding possible fire hazards associated with the camping. She indicated that she thought that there was no camping allowed outside of the confines of the Stadium.
Director Turner raised the question of whether the neighborhood should have been noticed on this issue. General Manager Barry responded that he had reviewed the District’s policies related to Robertson Park, and the requirement for notification of the Robertson Park neighborhood was related to concert events, and the Scottish Games was not defined as a concert.
The Board confirmed with staff and committee members that there would no camping on dirt areas in proximity to the creek or that open fires would be allowed.
Chair Faltings clarified that if the Board approved the request for the 60-person camping, it would be a one-time exception to the policy; the impact of the camping would then need to be evaluated after the event. She also addressed the concern that making this exception to the policy would set a precedent for allowing overnight camping for other groups; she indicated that the Board was capable of differentiating among user groups and this was an LARPD event.
On motion by Director Kamena, seconded by Director Quinn, approved overnight camping at Robertson Park for a maximum of sixty people for Friday, May 14, and Saturday, May 15, for the LARPD-sponsored Scottish Games, passing 5-0.
Chair Faltings stated that she would like to assure the neighbors that caution would be taken not to disturb neighborhood around Robertson Park.
6. CAMP SHELLEY FEE SCHEDULE
Superintendent of Planning and Parks Craig presented a proposal for establishment of a weekday (Sunday through Thursday) use rate of $12/$17 for resident/non-resident camping at Camp Shelly. The intent was to increase weekday use at Camp Shelly by creating a financial incentive, with the hope of better offsetting the District’s operating costs for the facility.
On motion by Director Turner, seconded by Director Quinn, adopted the staff-recommended weekday fee schedule for Camp Shelly, with a report to the Board of Directors after the conclusion of the season, passing 5-0.
7. FUNDING FOR POTENTIAL EMPLOYEE SALARY RANGE INCREASES FOR FISCAL YEAR 2003/2004
General Manager reported that he had been directed at the Board’s study session during the mid-year budget review, to identify additional revenue sources that could be used to fund a 2% salary increase for full time staff. He explained that staff had not been able to come up with any additional annualized revenue sources except raising fees, and staff did not want to make that recommendation. General Manager stated that the staff recommendation was the same as the recommendation of the Budget committee – to take no action at this time on employee salary increases due to a lack of funding sources.
Director Turner indicated his support for providing a 2% salary range increase, taking the funds from the District’s reserve. He stated that he believed the District’s budget situation would improve, and that it was important to recognize employees. He noted that some employees were losing money as their share of benefit costs increased.
A motion was made by Director Turner to grant employees a 2% salary range increase. Motion died for lack of a second.
The Board took no further action.
8. AUTHORITY FOR ENTERING INTO CHILD CARE AND DEVELOPMENT AGREEMENTS WITH THE CALIFORNIA STATE DEPARTMENT OF EDUCATION
Board granted the authority to Youth Services Superintendent Kraybill to act as District agent for Department of Education child care and development agreements, by resolution.
On motion by Director Kamena, seconded by Director Turner, adopted and approved Resolution No. 1881, a resolution designating the District agent for Fiscal year 2003/2004 State Department of Education agreements for child care and development services, by the following roll call vote:
AYES: Directors Quinn, Furst, Kamena, Turner, and Chair Faltings (5)
NOES: None (0)
ABSENT: None (0)
Meeting adjourned at 7:05 p.m.
Chair, Board of Directors
General Manager and ex-officio
Clerk to the Board of Directors
Area Recreation and Park District
71 Trevarno Road
Livermore, California 94551-4931
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