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Board Meeting Minutes
LIVERMORE AREA RECREATION AND PARK
DISTRICT
4444 East Ave.
LIVERMORE, CALIFORNIA 94551-4931
BOARD OF DIRECTORS
REGULAR BOARD MEETING
Wednesday, February 9, 2005
7:00 p.m., Council Chambers
3575 Pacific Avenue
Livermore, California
MINUTES
LARPD BOARD MEMBERS PRESENT: Steve Goodman, David Furst, Scott Kamena, Dale Turner and Chair Maryalice Summers Faltings (5)
LARPD BOARD MEMBERS ABSENT: None (0)
STAFF MEMBERS PRESENT: Tim Barry, Michael Kyle, Pat Kasberg, and Barbara Kraybill
1. CALL TO ORDER—ROLL CALL—PLEDGE OF ALLEGIANCE
Meeting was called to order at 7:04 p.m. by Chair Furst, who led the group in the Pledge of Allegiance. Director Kamena was absent at the time of roll call, but arrived at 7:07 p.m.
2. PUBLIC FORUM
Chair Furst
asked for public comment for any item not on the agenda. No public comment was
received.
Chair Furst closed public
comment.
3. CONSENT AGENDA
3.1 Board Minutes
3.1.1 Special meeting of
January 26, 2005.
3.2 Communications:
3.2.1 A letter from Mr.
& Mrs. Clarence L. Hoenig regarding School Board President, Mr. Bill
Morrison filing Pardee Homes petitions.
3.2.2 A letter from Mary
Beth Binder requesting permission to make a presentation to the Board
3.3 General Manager’s
Monthly Report (#57/7).
3.4 Payroll and Claims.
At the request of Director
Turner, item 3.2.2 was removed from the Consent Agenda.
Chair Furst opened public
comment on the Consent Agenda. No public comment was received. Chair Furst
closed public comment.
On a motion by Director
Faltings, seconded by Director Goodman, approved the Consent Agenda items,
minus item 3.2.2, passing 5-0. Director Turner inquired if the Directors wanted
to schedule a time when Mary Beth Binder could make a presentation to the
Board. The Board instructed the General Manager to invite Ms. Binder to make
her presentation to the Facilities Committee and then agendize the item for a
future Board meeting.
On a motion by Director
Faltings, seconded by Director Turner, accepted item 3.2.2, the communication
from Mary Beth Binder, passing 5-0.
4. CONSENT AGENDA: RESOLUTIONS: None
5. BIDS AND PUBLIC
HEARINGS: None
6. OLD BUSINESS:
6.1 REVIEW OF BOARD POLICY MANUAL
General Manager Barry explained that at the January 12 Board meeting,
the Directors and staff made several
suggestions for changes to the Board Policy Manual for consideration at this
meeting. The changes for consideration are:
Policy Number 2000
Personnel: Remove the title of
“Assistant General Manager” in Sections 2000.30, 2000.50, and 2000.60 since
this position has not been filled in over ten years. The position will remain
in our classification series.
Policy Number 2000.51:
“Performance reviews for employees of the Board of Directors shall be
conducted on an annual basis and in the month of February except as specified in
an Agreement of Employment, which shall prevail if there is a difference
between the two dates.”
Policy Number 4060.73:
The Board’s standing Facilities committee shall be concerned with the
acquisition, development, maintenance, and operation of District facilities, including
review and recommendation for fee schedules, policies and regulations governing
District facility use, and naming of facilities.
Policy Number 4060.74: The
functions of the board’s standing Program Committee shall be to review
proposals for new programs, evaluate and monitor the status of existing
programs, review fees and charges of programs only as a response to community
feedback (staff will routinely set fees and charges based upon costs of
service), and consider operational policies. Some of the areas of concern for
the Program Committee shall be grants, volunteers, special events, public
information, and recreation classes and activities.
Policy Number 5010.20:
Regular meetings of the Board of directors will be held on a monthly
basis twice monthly. (This is a new staff recommendation based upon the District’s
past practice and regularity of scheduling the second Board meeting, formerly termed
a “Special Meeting”, each month.)
Policy Number 5010.421: The meeting calendar for the Board of
Directors for the upcoming year shall be adopted at the annual December
organization January Board meeting.
Policy Number 5010.43:
At this meeting the The Board shall conduct a review of the Board Policy
Manual at the January Board meeting.
On a motion by Director Turner, seconded by Director Faltings,
moved to approve changes to the Board Policy Manual. At the request of Director
Kamena the motion was amended to remove, the motion passed 5-0, items 2000,
4060.73, 4060.74, 5010.20, 5010.421, and 5010.43 for discussion. On a motion by Director Turner, seconded by Director
Kamena approved Policy Number 2000.51, as amended, passing 5-0.
Chair Furst opened public comment. No public comment was
received. Chair Furst closed public comment.
The Board discussed the pros and cons of each recommended
change. Chair Furst suggested adding a Public Forum to the Special meetings
agenda. The Board agreed this was a good idea.
Chair Furst opened public comment.
Neal Herrick, 1676 Darwin Avenue, Livermore, addressed the
Board, stating he agrees with the Directors regarding the changes to the Board
Manual Policy. Mr. Herrick recommended that for budget purposes, if the Board
has to make a decision on whether to have Legal Counsel present at the Special
meetings or televise the meetings, he would choose Legal Counsel. He works for
the Contra Costa Water District and they have found that having Legal Counsel
present can be advantages at the meetings. But, if it’s too expensive, then
don’t do it.
Chair Furst closed public comment.
Resolution
On a motion by Director Faltings, seconded by Director Turner,
adopted Resolution No. 1948, amending the Board Policy Manual, Policy Number
2000.51, by the following roll call vote:
AYES: Directors
Turner, Faltings, Kamena, Goodman and Chair Furst (5)
NOES: None (0)
ABSENT: None (0)
7.
NEW BUSINESS:
7.1 REVISE THE DISTRICT’S POLICY FOR NAMING
DISTRICT FACILITIES
General Manager Barry reported that at the direction of the
Board’s Facilities Committee, staff has reviewed and made revisions to the
existing Policy for Naming District Facilities. Revisions include:
*
Provisions for naming existing facilities.
*
Provision for naming a facility after the donor of the land providing the donation
was not made as a requirement of development.
*
Utilizing the Board’s Facilities Committee as the body from which recommendations
will be generated for Board consideration.
*
While the Facilities Committee would put forward three names to the Board for
consideration of naming a new facility, the Committee may submit from one to
three names for consideration for anexisting facility.
During
discussion, Director Kamena recommended that the policy needs to be consistent and
refer to the “Facilities” Committee
throughout the policy and not the “Facility” Committee.
Chair
Furst opened public comment. No public comment was received. Chair Furst closed
public comment.
On
a motion by Director Kamena, seconded by Director Turner, approved the
revisions to the Policy for Naming District Facilities, with the appropriate
grammatical changes, passing 5-0.
8. RESOLUTIONS: None
9. ORAL REPORTS
a.
The Board received the monthly report from the consultants on the status of the
Robert Livermore Community Center construction and budget. General Manager
Barry reported that the construction is winding down to completion and
announced that the Grand Opening is scheduled for March 26th at 1:30 p.m. There
are two events scheduled for the first week in March and staff is preparing for
the move. Staff is still working with the contractor
to get final inspections passed for the necessary items for occupying the building
and there will still be a list of items to complete before the building is substantially
complete.
10. COMMITTEE REPORTS
Board
received reports on the nine committee meetings attended since the Regular
Board meeting of January 12, 2005, as follows:
Facilities (2), Program, Budget, Community Gardens, Downtown, Inc., ESS
Parent Advisory Commission, LCAC, and Scottish Games. Director Faltings also
reported attending a CARPD legislative meeting and Director Goodman attended a
CSDA Workshop for new board members.
11. MATTERS INITIATED BY THE
DIRECTORS
a.
Director Goodman stated that the workshop he attended for new board members was
very worthwhile. At the workshop he learned about a poll that was conducted
regarding awareness by the public with regard to state and federal governments,
cities and counties and special districts. Director Goodman handed out
information that LARPD can implement to constantly remind the public what our
special district is, that we’re not the city, we’re not the county, and we’re
not the school district.
b.
Director Goodman stated that he has been approached by several people regarding
bocci ball and would like to consider starting a program for this activity.
c.
Director Goodman stated that when negotiations begin regarding the Charter
School locating at Sonoma School, it is important for staff to be vocal and
emphasize the negative impact this could have on the Friendship Center and the
District budget.
d.
Director Turner would like the Board to consider having Legal Counsel present
at special meetings.
e.
Director Faltings stated she shares Director Goodman’s concerns about the
Charter School being at Sonoma School and also how this will affect the Girls’
Softball program using the school yard and softball fields for games and
practices.
f.
Director Faltings complimented staff on the Fund Balances Report. It is in a
wonderfully clear format and she appreciates that.
g.
Director Kamena requested that site selection for restrooms on parks should
begin by gauging interest by the public before we pursue it wholeheartedly. He
suggested the Facilities Committee identify 2-3 parks where a restroom could be
built, have a public hearing for the neighbors near the parks and if the interest
is there, we can pursue it. If there isn’t support or if there’s opposition,
drop the whole thing.
12. MATTERS INITIATED BY THE
GENERAL MANAGER
a. General Manager Barry reported that staff
met with the city officials and the city has approved a modified roof vents
system for the Robertson Park Equestrian Show Arena Cover. This will save the
District $60,000 in estimated costs. The plans are in the process of being
amended that then we will go to bid.
13.
ADJOURNMENT
Meeting adjourned at 8:40 p.m.
APPROVED:
_____________________________________
Chair,
Board of Directors
ATTEST:
______________________________________
General Manager and
ex-officio
Clerk to the Board
of Directors
Livermore
Area Recreation and Park District
4444 East Ave.
Livermore, California 94550-5053
(925) 373-5700
Open 8 a.m.-6 p.m. M-Th.
8 a.m.-5 p.m. Friday
9 a.m.-noon Saturday
E-mail: info@larpd.dst.ca.us
© 2001