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Board Meeting Minutes

LIVERMORE AREA RECREATION AND PARK DISTRICT
4444 East Ave.
LIVERMORE, CALIFORNIA 94551-4931

BOARD OF DIRECTORS
REGULAR BOARD MEETING

Wednesday, February 9, 2005
7:00 p.m., Council Chambers
3575 Pacific Avenue
Livermore, California

MINUTES

LARPD BOARD MEMBERS PRESENT: Steve Goodman, David Furst, Scott Kamena, Dale Turner and Chair Maryalice Summers Faltings (5)

LARPD BOARD MEMBERS ABSENT: None (0)

STAFF MEMBERS PRESENT: Tim Barry, Michael Kyle, Pat Kasberg, and Barbara Kraybill

 

1. CALL TO ORDER—ROLL CALL—PLEDGE OF ALLEGIANCE

Meeting was called to order at 7:04 p.m. by Chair Furst, who led the group in the Pledge of Allegiance. Director Kamena was absent at the time of roll call, but arrived at 7:07 p.m.

2. PUBLIC FORUM

Chair Furst asked for public comment for any item not on the agenda. No public comment was received.

 

Chair Furst closed public comment.

3. CONSENT AGENDA

3.1 Board Minutes

3.1.1 Special meeting of January 26, 2005.

3.2 Communications:

3.2.1 A letter from Mr. & Mrs. Clarence L. Hoenig regarding School Board President, Mr. Bill Morrison filing Pardee Homes petitions.

3.2.2 A letter from Mary Beth Binder requesting permission to make a presentation to the Board

3.3 General Manager’s Monthly Report (#57/7).

3.4 Payroll and Claims.

 

At the request of Director Turner, item 3.2.2 was removed from the Consent Agenda.

Chair Furst opened public comment on the Consent Agenda. No public comment was received. Chair Furst closed public comment.

 

On a motion by Director Faltings, seconded by Director Goodman, approved the Consent Agenda items, minus item 3.2.2, passing 5-0. Director Turner inquired if the Directors wanted to schedule a time when Mary Beth Binder could make a presentation to the Board. The Board instructed the General Manager to invite Ms. Binder to make her presentation to the Facilities Committee and then agendize the item for a future Board meeting.

On a motion by Director Faltings, seconded by Director Turner, accepted item 3.2.2, the communication from Mary Beth Binder, passing 5-0.

4. CONSENT AGENDA:  RESOLUTIONS:  None

5. BIDS AND PUBLIC HEARINGS:  None

 

6. OLD BUSINESS:

 

6.1 REVIEW OF BOARD POLICY MANUAL

General Manager Barry explained that at the January 12 Board meeting, the Directors  and staff made several suggestions for changes to the Board Policy Manual for consideration at this meeting. The changes for consideration are:

 

      Policy Number 2000  Personnel:  Remove the title of “Assistant General Manager” in Sections 2000.30, 2000.50, and 2000.60 since this position has not been filled in over ten years. The position will remain in our classification series.

 

      Policy Number 2000.51:  “Performance reviews for employees of the Board of Directors shall be conducted on an annual basis and in the month of February except as specified in an Agreement of Employment, which shall prevail if there is a difference between the two dates.”

     

      Policy Number 4060.73:  The Board’s standing Facilities committee shall be concerned with the acquisition, development, maintenance, and operation of District facilities, including review and recommendation for fee schedules, policies and regulations governing District facility use, and naming of facilities.

 

Policy Number 4060.74:  The functions of the board’s standing Program Committee shall be to review proposals for new programs, evaluate and monitor the status of existing programs, review fees and charges of programs only as a response to community feedback (staff will routinely set fees and charges based upon costs of service), and consider operational policies. Some of the areas of concern for the Program Committee shall be grants, volunteers, special events, public information, and recreation classes and activities.

 

      Policy Number 5010.20:  Regular meetings of the Board of directors will be held on a monthly basis twice monthly. (This is a new staff recommendation based upon the District’s past practice and regularity of scheduling the second Board meeting, formerly termed a “Special Meeting”, each month.)

     

      Policy Number 5010.421: The meeting calendar for the Board of Directors for the upcoming year shall be adopted at the annual December organization January Board meeting.

 

      Policy Number 5010.43:  At this meeting the The Board shall conduct a review of the Board Policy Manual at the January Board meeting.

 

      On a motion by Director Turner, seconded by Director Faltings, moved to approve changes to the Board Policy Manual. At the request of Director Kamena the motion was amended to remove, the motion passed 5-0, items 2000, 4060.73, 4060.74, 5010.20, 5010.421, and 5010.43 for discussion. On a  motion by Director Turner, seconded by Director Kamena approved Policy Number 2000.51, as amended, passing 5-0.

 

      Chair Furst opened public comment. No public comment was received. Chair Furst closed public comment.

     

      The Board discussed the pros and cons of each recommended change. Chair Furst suggested adding a Public Forum to the Special meetings agenda. The Board agreed this was a good idea.

      Chair Furst opened public comment.

 

      Neal Herrick, 1676 Darwin Avenue, Livermore, addressed the Board, stating he agrees with the Directors regarding the changes to the Board Manual Policy. Mr. Herrick recommended that for budget purposes, if the Board has to make a decision on whether to have Legal Counsel present at the Special meetings or televise the meetings, he would choose Legal Counsel. He works for the Contra Costa Water District and they have found that having Legal Counsel present can be advantages at the meetings. But, if it’s too expensive, then don’t do it.

 

      Chair Furst closed public comment.

     

      Resolution

      On a motion by Director Faltings, seconded by Director Turner, adopted Resolution No. 1948, amending the Board Policy Manual, Policy Number 2000.51, by the following roll call vote:

      AYES:             Directors Turner, Faltings, Kamena, Goodman and Chair Furst (5)

      NOES:             None (0)

ABSENT:        None (0)

 

7. NEW BUSINESS:

 

7.1  REVISE THE DISTRICT’S POLICY FOR NAMING DISTRICT FACILITIES

    General Manager Barry reported that at the direction of the Board’s Facilities Committee, staff has reviewed and made revisions to the existing Policy for Naming District Facilities. Revisions include:

* Provisions for naming existing facilities.

* Provision for naming a facility after the donor of the land providing the donation was not made as a requirement of development.

* Utilizing the Board’s Facilities Committee as the body from which recommendations will be generated for Board consideration.

* While the Facilities Committee would put forward three names to the Board for consideration of naming a new facility, the Committee may submit from one to three names for consideration for anexisting facility.

 

During discussion, Director Kamena recommended that the policy needs to be consistent and refer to the    “Facilities” Committee throughout the policy and not the “Facility” Committee.

 

Chair Furst opened public comment. No public comment was received. Chair Furst closed public comment.

 

On a motion by Director Kamena, seconded by Director Turner, approved the revisions to the Policy for Naming District Facilities, with the appropriate grammatical changes, passing 5-0.

 

8. RESOLUTIONS:  None

 

9. ORAL REPORTS

 

a. The Board received the monthly report from the consultants on the status of the Robert Livermore Community Center construction and budget. General Manager Barry reported that the construction is winding down to completion and announced that the Grand Opening is scheduled for March 26th at 1:30 p.m. There are two events scheduled for the first week in March and staff is preparing for the move. Staff is still working with the     contractor to get final inspections passed for the necessary items for occupying the building and there will still be a list of items to complete before the building is substantially complete.

 

10. COMMITTEE REPORTS

 

Board received reports on the nine committee meetings attended since the Regular Board meeting of January 12, 2005, as follows:  Facilities (2), Program, Budget, Community Gardens, Downtown, Inc., ESS Parent Advisory Commission, LCAC, and Scottish Games. Director Faltings also reported attending a CARPD legislative meeting and Director Goodman attended a CSDA Workshop for new board members.

 

11. MATTERS INITIATED BY THE DIRECTORS

 

a. Director Goodman stated that the workshop he attended for new board members was very worthwhile. At the workshop he learned about a poll that was conducted regarding awareness by the public with regard to state and federal governments, cities and counties and special districts. Director Goodman handed out information that LARPD can implement to constantly remind the public what our special district is, that we’re not the city, we’re not the county, and we’re not the school district.

b. Director Goodman stated that he has been approached by several people regarding bocci ball and would like to consider starting a program for this activity.

c. Director Goodman stated that when negotiations begin regarding the Charter School locating at Sonoma School, it is important for staff to be vocal and emphasize the negative impact this could have on the Friendship Center and the District budget.

d. Director Turner would like the Board to consider having Legal Counsel present at special meetings.

e. Director Faltings stated she shares Director Goodman’s concerns about the Charter School being at Sonoma School and also how this will affect the Girls’ Softball program using the school yard and softball fields for games and practices.

f. Director Faltings complimented staff on the Fund Balances Report. It is in a wonderfully clear format and she appreciates that.

g. Director Kamena requested that site selection for restrooms on parks should begin by gauging interest by the public before we pursue it wholeheartedly. He suggested the Facilities Committee identify 2-3 parks where a restroom could be built, have a public hearing for the neighbors near the parks and if the interest is there, we can pursue it. If there isn’t support or if there’s opposition, drop the whole thing.

 

12. MATTERS INITIATED BY THE GENERAL MANAGER

 

a.  General Manager Barry reported that staff met with the city officials and the city has approved a modified roof vents system for the Robertson Park Equestrian Show Arena Cover. This will save the District $60,000 in estimated costs. The plans are in the process of being amended that then we will go to bid.

 

 

13. ADJOURNMENT

 

Meeting adjourned at 8:40 p.m.

 

                                                                                    APPROVED:

 

 

 

            _____________________________________         

            Chair, Board of Directors

ATTEST:

 

 

 

______________________________________

General Manager and ex-officio

Clerk to the Board of Directors

Livermore Area Recreation and Park District
4444 East Ave.

Livermore, California 94550-5053
(925) 373-5700

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