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Board Meeting Minutes

LIVERMORE AREA RECREATION AND PARK DISTRICT
71 TREVARNO ROAD
LIVERMORE, CALIFORNIA 94551-4931

JOINT MEETING OF THE

LIVERMORE AREA RECREATION AND PARK DISTRICT BOARD OF DIRECTORS

LIVERMORE CITY COUNCIL

LIVERMORE VALLEY JOINT UNIFIED SCHOOL DISTRICT BOARD OF EDUCATION

Monday, March 29, 2004

6:00 p.m. Closed Session (City Council Only)

7:00 p.m. Regular Session

Granada High School

400 Wall Street

Livermore, California

MINUTES

LARPD BOARD MEMBERS PRESENT: Alice Quinn, Maryalice Summers Faltings, Dale Turner, David Furst and Chair Scott Kamena (5)

CITY COUNCIL MEMBERS PRESENT: Tom Reitter, Mark Beeman, Lorraine Dietrich, Marj Leider, and Mayor Marshall Kamena

L.V.J.U.S.D. BOARD MEMBERS PRESENT: Bill Morrison, Rebecca Hudson, Julie Orvis, Tom McLaughlin, and President Ann White


1. CALL TO ORDER—ROLL CALL—PLEDGE OF ALLEGIANCE

Meeting was called to order at 7:10 p.m. by President White.

1.01  ROLL CALL

         Mayor Kamena introduced City Council members, with all present.  LARPD Chair Maryalice Faltings introduced LARPD Directors, with all present.  President White introduced Board of Education members, with all present.

 

1.02  PLEDGE OF ALLEGIANCE

         President White led the Pledge of Allegiance.

 

1.03  REPORT OF ACTION TAKEN IN CITY COUNCIL CLOSED SESSION

Mayor Kamena reported that no action had been taken by the City Council in Closed Session.

2. CITIZENS FORUM

Public comment was received as follows:

a.      Don Miller, 2862 Waverly, Livermore.  Addressed the City Council regarding “green” building.  He asked the City Council to urge the Energy Committee, in conjunction with preparation of the Energy Master Plan, to facilitate homeowners getting wholesale rates on solar construction.

b.      Vernon Schef, Livermore.  He addressed the City Council on the Airport Master Plan regarding his concerns for the proposal to increase the number of flights, the allowance for class c jet planes, noise and funding by the Federal Aviation Administration.

3. MATTERS FOR CONSIDERATION

3.01  MEASURE L UPDATE

a.      Livermore Valley Joint Unified School District

         Floyd Wilson, Director of Facilities, reviewed the monies that had been spent to date under Measure L, the monies still available for expenditure, and the status of School District projects being funded by Measure L.

b.      City of Livermore

         Susan Gallinger, Library Director, conducted a presentation on the new Civic Center Library facility, including a review of the site plan, building features, and the timeline for closing of the old library and opening of the new facility. 

c.      Livermore Area Recreation and Park District

         Community Center Director Rich Lange conducted a presentation on the Robert Livermore Community Center, including site review, facility features, construction status, schedule for completion, and approximate date for opening to the public.

 

3.02  PRESENTATION REGARDING COMMUNITY MEETING SPACES

a.      Proposed principles for leasing facilities and summary of preliminary costs Dan McIntyre, Public Services Director City of Livermore, reported on the set of principles being proposed for the three agencies to follow for leasing of available facilities.  Those principles were identified as: 1) Agencies will lease facilities for full cost recovery, or full market rates; 2) There will be full cost recovery for agencies to the extent permitted by law and would include capital replacement and rehabilitation reserves; 3) Agencies would not be responsible for day-to-day operations of leased facilities; 4) Lessees would provide facility management through a management group or other entity; 5) Agencies would be responsible for external facility maintenance, which cost would be fully recovered from lessees; 6) Lessees would be responsible for interior maintenance; 7) Lessees would be responsible for installation and maintenance of all tenant improvements; 8) Leases to be established through formal written agreements with appropriate insurance provisions; 9) Each agency to develop its own priority list for allocating space.

 

         Mr. McIntyre identified the facilities available for use as community space: 1) One-half of the old library (City); 2) the Council Chambers (City); 3) a portion of the Bothwell Recreation Center (LARPD); 4) the Merritt Building (LARPD); 5) Little House (LARPD); 6) Almond Avenue School (LVJUSD); and 7) Arroyo Mocho School (LVJUSD). 

  

         Mr. McIntyre addressed the estimated costs for full cost recovery by facility, and response to the Statements of Interest that had been solicited from potential facility user groups.  He reported that four responses had been received.  The Livermore Valley Conference and Cultural Center, the Livermore Valley Wine & History Museum, Tri-Valley Cares, and Tri-Valley YMCA had all submitted Statements of Interest.  

Floyd Wilson presented a summary of the regulations and procedures to which the School District is subject when selling or leasing property and limitations for types of use under a lease or sale.

b. Public Input was received, as follows:

1)   Komiko Leong, Tri- Valley YMCA, expressed interest in utilizing the Bothwell Recreation Center in conjunction with use by the LCAC in the evening. 

2)   Don Miller, asked to provide comments after comments from major users had been received.

3)   Doug Mann, advocated use of the Bothwell Recreation Center for use by performing arts groups.  Mr. Mann spoke to the need for rehearsal space. and the need to consider child safety for materials used for sports fields. He did not believe that schools should be sold to developers. 

4)   Michael Lea, made comments indicating support for use of public spaces by performing arts groups.  She believed that the City needed not just the performing arts theaters being considered, but dedicated rehearsal space as well.

5)   John Stein, thanked those involved in the passage of Measure L.  Mr. Stein indicated that he believed that costs for capital replacement and rehabilitation should be recovered another way; the costs for these public spaces should remain affordable for non-profit groups.  He did not believe that the proposed rental rates were reasonable.  Mr. Stein thanked LARPD for preserving the Community Gardens. Mr. Stein did not support the selling of school sites.

6)   Lisa Tromovitch with Valley Shakespeare Festival, thanked the agencies for the spirit of cooperation, for making public facilities available, and for considering the cultural needs of the community. She spoke to the need by her organization for indoor performing space and rehearsal space.  She mentioned that a not-for-profit group was required to raise 1/3 of its income through donations.

7)   Phillip Dean, CFO and Secretary of the Livermore Valley Conference and Cultural Center (LVCC), spoke to the need of the performing arts groups that would be using the two planned theaters for rehearsal, practice, and meeting space.  Mr. Dean noted that the LVCCC had submitted a proposal on use of the Bothwell Center to LARPD.

8)   Joan Seppala of the LVCCC, stated that her organization found that the Bothwell Center was uniquely suited to fulfilling the needs of performing arts groups.  The LVCCC had revised its original proposal for use of the entire facility to one that accommodated joint use with the LARPD Extended Student Services program.  To demonstrate that joint use of the facility could work, she had worked with LARPD Youth Services Superintendent on development of a joint use schedule.  Under the revised proposal, the LVCCC would use only the Game Room and Auditorium.  Ms. Seppala asked that staff be directed to work out the details of such an arrangement so that the LVCCC could submit a complete proposal.

9)   Jane King provided input on the artists and performing arts groups that she had contacted for input for development of a use schedule for the Bothwell Center. Ms. King indicated that there was a wide variety of artists who could use the facility in a variety of ways.  Those uses  included space for performances, rehearsals, classrooms, studios, and meetings.

10) John Marchand, speaking on behalf of the arts community, spoke to the needs of the arts community for reasonably priced space to work.  He noted that both the old library building or the Bothwell Center would be good facilities for those uses.

11) Don Miller stated that he would like to see the Bothwell Center used for performing arts and like to see old library put to community use, including exhibition and classroom space.  Mr. Miller indicated that he would like to see the Council Chambers downtown.  He asked that as space is allocated, that the agencies involved remember that local residents could not afford commercial rates.

12) Charles Hartwig representing LCAC, reported that the LCAC had worked with the YMCA to prepare a joint proposal for use of the Bothwell Center. He noted that proposal would now have to be adjusted due to the change in the situation with the ESS program. He reported that the LCAC had agreed to participate with the LVCCC.  Mr. Hartwig spoke to the needs of the Livermore Valley Opera to have access to the Bothwell Center auditorium and to the needs of the visual arts community.

13) Lon Goldstein, representing the Livermore Valley Charter School, explained that tan application for use of the Arroyo Mocho School site had been submitted. Mr. Goldstein addressed the requirements of the School District under Proposition 39. Mr. Goldstein requested information on the cost of maintenance for school sites, as he was confused as to the “break-even” costs were.

14) Michael Ferruci, Director of Youth Services for the Livermore Rotary Club, spoke to the need for arts facilities, including teaching and rehearsal space.

15) Rebeccca Silva, Executive Director of CAPE, expressed interest in obtaining 4,000 square feet of office space in a School District facility.

16) Larry Malch, Chair of the Livermore Heritage Guild, expressed interest in use of the old library building.

17) Alan Frank, board member of the Livermore Valley Opera, noted that non-profit groups could not afford full cost recovery.

18) Mike Berrigan, Tri-Valley YMCA, stated that the YMCA’s proposal to LARPD for use of the Bothwell Center still stood.

19) Barbara Stanton, member of the Livermore Art Association, indicated support for the LVCCC proposal.  She noted the need for teaching and storage space.

 

c.      Discussion and direction regarding leasing of community spaces

         Agency officials discussed how best to proceed, the need for each agency to come to a decision on the actual spaces available for public use, the need to continue to work with interested user groups in order to accommodate as many needs as possible, and a way to keep the other agencies apprised of the status of available space.

 

4.   ADJOURNMENT:  Meeting adjourned at 9:47 p.m.

 

 

 

                                                                     APPROVED:

 

 

 

            _____________________________________         

            Chair, Board of Directors

ATTEST:

 

 

 

______________________________________

General Manager and ex-officio

Clerk to the Board of Directors

Livermore Area Recreation and Park District
71 Trevarno Road
Livermore, California 94551-4931
(925) 373-5700
Open 8 a.m.-5 p.m. weekdays
E-mail: info@larpd.dst.ca.us
© 2001