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Board Meeting Minutes

LIVERMORE AREA RECREATION AND PARK DISTRICT
71 TREVARNO ROAD
LIVERMORE, CALIFORNIA 94550

BOARD OF DIRECTORS
SPECIAL BOARD MEETING

Wednesday, April 28, 2004
5:45 p.m., L.A.R.P.D. District Office
3575 Pacific Avenue
Livermore, California

MINUTES

LARPD BOARD MEMBERS PRESENT: Alice Quinn, David Furst, Dale Turner, and Chair Maryalice Summers Faltings (4)

LARPD BOARD MEMBERS ABSENT: Scott Kamena (1)

STAFF MEMBERS PRESENT: Tim Barry, Ken Craig, Gail Sloane, Barbara Bacon, Barbara Kraybill, Diane Daniel, Julie Lange


1. CALL TO ORDER—ROLL CALL—PLEDGE OF ALLEGIANCE

Meeting was called to order at 5:45 p.m. by Chair Faltings.  Director Kamena was noted absent at the time of roll call.

2. LIVERMORE AREA YOUTH ADVISORY COMMISSION REPORT

Katrina Cruz and Alia Wilson, members of the Livermore Area Youth Advisory Commission addressed the Board on a survey conducted among Livermore youth on what was wanted in Livermore for recreation opportunities. The number one request had been for a BMX street bike park. Ms. Wilson and Ms. Cruz stated that they wanted to find out whether development of a facility could be placed on the capital project funding list for the upcoming fiscal year.

 

Board questioned Ms. Cruz and Ms. Wilson on survey data, the recommendation of the Commission, possible location, and possible vandalism if such a facility was developed.  The Commission members were asked to compile specific survey numbers and return the data to LARPD Senior Recreation Technician, Julie Lange. Director Quinn stated that more definitive information was needed, such as what type of facility was needed, would a portable facility suffice, etc., in order to define a scope for a project.  It was suggested that perhaps the youth who had attended the Commission meetings could help better define what was needed.

 

Chair Faltings asked staff to continue to work with the Youth Commission on developing further information for the project.

3. BID RESULTS FOR RAVENSWOOD, VISTA MEADOWS, SUMMIT AND LIVERMORE DOWNS PARK IMPROVEMENT PROJECTS

Superintendent of Planning and Parks Craig presented a recommendation to the Board of Directors to reject all bids received for the project and to direct staff to re-bid the project as soon as possible.  One bid had been received from J.W. Riley & Son, Inc. of Emeryville; the submitted bid was for $1,581,960 which was approximately 37% above engineer’s estimate for the project. Additionally, there were bid proposal irregularities; some figures were omitted and some figures, which should have matched, did not.  The bidder had also left out quantity amounts on the unit price schedule. 

 

Board discussed whether or not to re-bid the project as soon as possible.  If the project was re-bid immediately, was the District likely to receive the same results?  Superintendent Craig indicated that this was prime time for contractors with a lot of competing projects.  Some contractors that did not submit bids had believed that the project was for play equipment only.  Staff also intended to simplify the unit price schedule contained in the bid documents and extend the time for bid response, in an effort to make the bid more attractive. 

 

On motion by Director Furst, seconded by Director Turner, rejected all bids received for the Ravenswood, Vista Meadow, Summit and Livermore Downs park improvement project, passing 4-0.

 

On motion by Director Furst, seconded by Director Turner, directed staff to re-bid the project in accordance with the modifications proposed by staff, passing 4-0.

 

4. SYCAMORE GROVE RESOURCE MANAGEMENT PLAN

 

Superintendent Craig reported that Board action was required to complete the environmental certification process for the Sycamore Grove Resource Management Plan (RMP). The District was in the process of  completing a grant application with the Coastal Conservancy which would provide funding for  implementation of  the objectives of the RMP.

 

Chair Faltings opened public comment on the Sycamore Grove Resource Management Plan.  No public comment was received. 

 

Board action was taken, as follows:

 

Resolutions: 

On motion by Director Turner, seconded by Director Furst, adopted and approved Resolution No. 1885, a resolution certifying the Sycamore Grove Resource Management Plan Mitigated Negative Declaration and Mitigation Monitoring Program, by the following roll call vote:

AYES: Directors Quinn, Furst, Turner, and Chair Faltings (4)

NOES: None (0)

ABSENT:        Director Kamena (1)

 

On motion by Director Turner, seconded by Director Furst, adopted and approved Resolution No. 1886, a resolution adopting the Sycamore Grove Resource Management Plan, by the following roll call vote:

AYES: Directors Quinn, Furst, Turner, and Chair Faltings (4)

NOES: None (0)

ABSENT:        Director Kamena (1)

 

5. PACIFIC UNION HOMES IMPROVEMENT AND EASEMENT AGREEMENTS

 

Associate Planner Barbara Bacon reported that the second phase of the Vineyard Gate trail was ready for development.  In order for the project to move forward, it was necessary for the District to approve the improvement plans, accept grants of easement from two property owners (John Stivers and Rios/Lovell), and approve an Improvement Agreement with the developer of the trail, Mayfield Development.

 

Director Quinn requested that striping be placed where property owner driveways crossed the trail, similar to a crosswalk. Superintendent Craig indicated that the District had requested placement of signage in both directions, so that drivers would be cautioned as well as trail users. He would follow-up on Director Quinn’s request.

 

Resolutions:

On motion by Director Turner, seconded by Director Furst, adopted and approved Resolution No. 1887, a resolution approving the improvement plans for Phase II of Segment A Trail, by the following roll call vote:

AYES: Directors Quinn, Furst, Turner, and Chair Faltings (4)

NOES: None (0)

ABSENT:        Director Kamena (1)

 

On motion by Director Turner, seconded by Director Furst, adopted and approved Resolution No. 1888, a resolution accepting a Grant of Easement and Easement Agreement from John Stivers and consenting to recordation, by the following roll call vote:

AYES: Directors Quinn, Furst, Turner, and Chair Faltings (4)

NOES: None (0)

ABSENT:        Director Kamena (1)

 

On motion by Director Turner, seconded by Director Furst, adopted and approved Resolution No. 1889, a resolution accepting a Grant of Easement and Easement Agreement from Max Rios and Kate Lovell and consenting to recordation, by the following roll call vote:

AYES: Directors Quinn, Furst, Turner, and Chair Faltings (4)

NOES: None (0)

ABSENT:        Director Kamena (1)

 

On motion by Director Turner, seconded by Director Furst, adopted and approved Resolution No. 1890, a resolution approving an Improvement Agreement between Mayfield Development and the Livermore Area Recreation and Park District, by the following roll call vote:

AYES: Directors Quinn, Furst, Turner, and Chair Faltings (4)

NOES: None (0)

ABSENT:        Director Kamena (1)

 

6. WESTERN PACIFIC HOUSING NORTHFRONT PARK EXPANSION

 

Staff requested Board approval for the expansion plans for Northfront Park, as well as the Improvement Agreement with Western Pacific Housing.

 

No public comment was received.        

 

On motion by Director Turner, seconded by Director Furst, adopted and approved Resolution No. 1891, a resolution approving the improvement plans for Phase II of Northfront Park, by the following roll call vote:

AYES: Directors Quinn, Furst, Turner, and Chair Faltings (4)

NOES: None (0)

ABSENT:        Director Kamena (1)

 

On motion by Director Turner, seconded by Director Furst, adopted and approved Resolution No. 1892, a resolution approving an Improvement Agreement between D.R. Horton dba Western Pacific Housing and the Livermore Area Recreation and Park District , by the following roll call vote:

AYES: Directors Quinn, Furst, Turner, and Chair Faltings (4)

NOES: None (0)

ABSENT:        Director Kamena (1)

 

7. CALIFORNIA DEPARTMENT OF EDUCATION AGREEMENT FOR CHILD DEVELOPMENT SERVICES

 

No public comment was received.

 

Board took action to enter into a contract with the California Department of Education for child development services, which would provide funding in the amount of $3,113, as follows:

 

On motion by Director Turner, seconded by Chair Faltings, adopted and approved Resolution No. 1893, a resolution authorizing an agreement with the California Department of Education for Child Care and Development Services for Fiscal Year 2003/2004, by the following roll call vote:

AYES: Directors Quinn, Furst, Turner, and Chair Faltings (4)

NOES: None (0)

ABSENT:        Director Kamena (1)

 

8. ADJOURNMENT

            Meeting adjourned at 6:24 p.m.

 

 

                                                                     APPROVED:

 

 

 

            _____________________________________         

            Chair, Board of Directors

ATTEST:

 

 

 

______________________________________

General Manager and ex-officio

Clerk to the Board of Directors

Livermore Area Recreation and Park District
71 Trevarno Road
Livermore, California 94551-4931
(925) 373-5700
Open 8 a.m.-5 p.m. weekdays
E-mail: info@larpd.dst.ca.us
© 2001