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Board Meeting Minutes
LIVERMORE AREA RECREATION AND PARK
DISTRICT
4444 EAST AVENUE
LIVERMORE, CALIFORNIA 94550-5053
BOARD OF DIRECTORS
ADJOURNED REGULAR BOARD MEETING
Wednesday, June 15, 2005
6:00 p.m.
Robert Livermore Community Center
4444 East Avenue
Livermore, California
MINUTES
LARPD BOARD MEMBERS PRESENT: Dale Turner, Maryalice Faltings, Steve Goodman, and Scott Kamena (4)
LARPD BOARD MEMBERS ABSENT: David Furst (1)
STAFF MEMBERS PRESENT: Tim Barry, Michael Kyle, Pat Kasberg, Barbara Kraybill, Felix Errico, Lora Cohen, and Jim Brandenburg
1. CALL TO ORDER—ROLL CALL—PLEDGE OF ALLEGIANCE
Meeting was called to order at 6:12 p.m. by Vice Chair Turner.
2. WORK SESSION ON THE
OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2005/2006
General Manager Barry conducted
a Board workshop and discussion on the District’s Operating
Budget for Fiscal Year 2005/2006. The workshop topics included:
1) Reserve Fund Balance –
Includes a projected ending reserve fund balance of $1,000,000 with an
additional $158,320 committed to one-time expenses in 2005/06.
2) Salary & Benefits
a) 3% increase to full-time
salaries effective July 1st.
b) Pay the entire increase
to medical and dental premiums (capped at 10%).
c) Anticipated 5% increase
to the District’s contribution to retirement.
3)Unit 1 – Administration
a)Increase of $160,000 to
legal fees due to possible litigation and new contract with District Legal
Counsel.
b) This is the second year
of workforce reduction cost.
c)Front Counter staff
increased to fully staff registration at both the Community and Recreation
buildings at RLCC.
4) Unit 2 – Some classes
moved to RLCC, Unit 50.
5) Unit 3 – Field Rental
moved to separate Unit #27.
6) Unit 4 – Restore
full-time Aquatics Supervisor position as of December 1st.
7) Unit 7 – Increase costs
for water, gasoline and MSC maintenance and operation.
8) Unit 9 – ESS budget
reflects addition of staff for the Charter School. Anticipate opening August
1st.
9) Unit 16 – Additional
part-time ranger hours added to comply with legal operational
requirements.
10) No capital equipment in
this budget.
The Board agreed to hold
another budget workshop prior to the Special Board meeting on
June 29th to discuss the
Capital Improvement Budget for Fiscal Year 2005/2006.
3.
CONVENED TO REGULAR MEETING AT 7:10 P.M.
Vice Chair Turner removed agenda items 10.6 District
Legal Services and 16. Executive Session from the agenda to be placed on the
agenda of the Special Board meeting on June 29, 2005.
4. PRESENTATIONS
4.1 Joy Sarraga from Easter
Seals made a presentation to the Board regarding the Inclusion Grant from the
Mitsubishi Electric America Foundation that she is implementing at LARPD. The
project is a collaboration between Easter Seals Bay Area, LARPD, and Kids
Included Together, Inc. The collaborative supports LARPD’s enrollment of
children with disabilities into their ESS/KZ programs.
4.2 Paul Cummings, from
Alameda County presented the District with the Local Government Award from
Alameda County Tobacco Control Coalition and a Certificate of Recognition from
California State Senator Liz Figueroa honoring the District for the passage of
the Smoking Policy prohibiting use of tobacco products in District parks and facilities.
5.
PUBLIC FORUM
Vice
Chair Turner asked for public comment for any item not on the agenda. Public
comment was received from:
a.
Daryl Hoon, Livermore, addressed the Board. Mr. Hoon would
like the Board to reverse their decision on allowing Hagemann Farms, LLC the
right to ride horses through Hagemann Park. Mr. Hoon is concerned about public
safety, horse droppings, the cut back of park trees, plastic reflectors in the
grass, damage to the turf, and privacy to the neighbors. Mr. Hoon would like to
be informed of any upcoming meetings regarding this issue in the future so that
he will be able to make comments.
b.
Richard Wilson, 1397 Maplewood Drive, Livermore, addressed the Board. Mr.
Wilson
lives
next to Summit Park and is opposed to the planting of trees that will obstruct
his view of the park and the Altamont hills. The neighbors’ fences are being
damaged by the equipment used for the park construction and the contractor is
not repairing them satisfactorily. There are several neighbors living adjacent
to the park who have issues they would like to bring to the attention of the
Board at a future Board meeting.
c.Bill
Stark, 1375 Maplewood Drive, Livermore, asked to be notified about future meetings
to discuss the neighbors’ issues regarding Summit Park.
Vice
Chair Turner stated that the District has been alerted by the neighbors and he
and Director Kamena will schedule a meeting to discuss these issues and notify
the neighbors when that meeting will take place.
d.Barbara
Savoy, 989 South L Street, Livermore, addressed the Board. Mrs. Savoy spoke in
defense of the riding trail through Hagemann Park.
Vice
Chair Tuner closed public comment.
6. CONSENT AGENDA
6.1
Board Minutes
6.1.1
Special meeting of May 25, 2005.
6.2
Communications:
6.2.1 A letter from the senior citizens Mah-Jongg
Group, Janice Bjorklund, David and Joan Phillips regarding their space at the
Robert Livermore Community Center.
6.3
General Manager’s Monthly Report (#57/11).
6.4
Payroll and Claims.
On
a motion by Director Kamena, seconded by Director Faltings, approved the
Consent Agenda, passing 4-0.
7. CONSENT AGENDA: RESOLUTIONS:
On
a motion by Director Kamena, seconded by Director Faltings, adopted and
approved
Consent Agenda Resolutions by the
following roll call vote:
AYES: Directors
Kamena, Goodman, Faltings and Vice Chair Turner (4)
NOES: None
(0)
ABSENT: Chair
Furst (1)
Resolutions Adopted:
7.1
Resolution No. 1963, a resolution establishing the District’s annual
appropriation limit for Fiscal Year 2005/2006.
7.2
Resolution No. 1964, a resolution supporting the California Coastal
Conservancy grant application for Sycamore Grove.
8. BIDS AND PUBLIC
HEARINGS: None
9. OLD BUSINESS: None
10. NEW BUSINESS
10.1
PARK NAMING FOR THE ZUMBACH PROPERTY (56 ACRES)
Vice
Chair Turner stated that the Facilities Committee reviewed various names for
the Zumbach property and recommends naming the property after the Holdener family.
On
a motion by Director Goodman, seconded by Director Faltings, approved naming the
56-acre open space property, currently referred to as Zumbach Park, as Holdener
Park, passing 4-0.
Mrs.
Elsie Holdener addressed the Board and gave a brief history of the Holdener family
dairy and the Holdener family’s connection to the Zumbach property. Mrs. Holdener
stated that it was the dying wish of Lou Lawson, the owner of that land, that
it be named after the Holdener family who owned and operated a dairy in
Livermore from the 1950s to the 1980s. Mrs. Holdener thanked the Board for
honoring Mr. Lawson’s request and for paying tribute to the Holdener family by
naming the property Holdener Park.
10.2
PARK NAMING FOR THE NORTHWEST LIVERMORE PARK (SHEA)
General
Manager Barry reported that the Facilities Committee recommends naming the 9.8-acre
property to be developed by Shea Homes, currently referred to as Northwest Livermore Park, to Portola Oaks Park or Cayetano Park. General
Manager Barry reminded the Board that there is a city park named Portola Park.
Director Faltings stated that because the Cayetano Creek is a natural feature
near the property, she feels naming the park Cayetano Park is appropriate.
On
a motion by Director Faltings, seconded by Director Kamena, approved naming the
9.8-acre park, located in northwest Livermore, Cayetano Park, passing 4-0.
10.3
TRAIL NAMING FOR TRAIL SEGMENT FROM SYCAMORE GROVE TO RAVENSWOOD HISTORIC SITE
Vice
Chair Turner stated that the Facilities Committee and staff recommends namingTrail
Segmenets J and L “Annie Quinn Trail” in honor of Anastasia Quinn, thedaughter
of former Board Member Alice Quinn, who passed away in 2003 at the age of 21 in
an auto accident. Annie served as an LARPD volunteer and enjoyed both
Ravenswood Historic Site and Sycamore Grove Park. The two trail segments run
along Arroyo Road in front of Ravenswood Historic Site and east along Wetmore Road
in front of Sycamore Grove Park entrance.
On
a motion by Director Faltings, seconded by Director Kamena, approved naming
Trail Segments J and L the Annie Quinn Trail, passing 4-0.
General
Manager Barry stated that the Board’s decision on naming Trail Segment J willgo
to the Livermore City Council as a recommendation to be reviewed and approved
bythe City Council as they have jurisdiction over that trail segment, while
LARPD has jurisdiction over Trail Segment L.
10.4
REVISIONS TO THE EXTENDED STUDENT SERVICES POLICIES AND PROCEDURES
Youth
Services Superintendent Kraybill presented a recommendation for amendment of
the Enrollment Agreement Policies and Procedures for the Extended StudentServices
Program. Amendments included addition of statements required by the State Department
of Education, as well as various procedural revisions.
On
a motion by Director Kamena, seconded by Director Faltings, approved revisions to
the Extended Student Services Program Policies and Procedures, passing 4-0.
On
a motion by Director Kamena, seconded by Vice Chair Turner, amended the motion
to correct bullet 5 on page 1 by placing a period after the word instruction to
read, “This agency does not provide religious instruction.”, and to delete the
words or allow worship in its child development program”.
Vice
Chair Turner opened public comment.
Beth
Wilson, 1503 Bluebell Drive, Livermore, addressed the Board. Ms. Wilson stated
that she feels the word “promote” is important and would like to replace theword
“allow” with the word “promote”. The sentence would read, “This agency does not
provide religious instruction or promote worship in its child development
program.”
Vice
Chair Turner closed public comment.
Director
Kamena made a motion to amend his amending motion to include the word
“promote”, to read, “This agency does not provide religious instruction or
promoteworship in its child development program.” The motion was seconded by
Director Faltings, passing 4-0.
On
a motion by Director Kamena, seconded by Vice Chair Turner, amended themotion
to correct page 11 to read, “If the appeal is denied, the appeal may be taken
tothe board member appointed by the Chair.”, passing 4-0.
Director
Kamena recommended changing the address throughout the document from71 Trevarno
Road to 4444 East Avenue.
10.5
OPEN THE NEW IMPROVED PLAY AREAS FOR PUBLIC USE
Parks
Project Coordinator Errico reported that the construction is completed on Almond
Park, Marlin Pound Park, Independence Park and Ralph T. Wattenburger Park. Park
improvements will begin a 6-month maintenance period when all improvements are
completed and meet all requirements stated in the specifications. However,
District staff feels that the play areas can be excluded from the 6-month maintenance
period to allow the children of the community to enjoy the new play areas
during the summer season. Otherwise the play areas will be closed by the
contractors until November or December. Opening the play areas to the public
does not relieve the contractor of the maintenance responsibility on the rest
of the improvements. Staff will come back to the Board after the maintenance
period is over and ask the Board to accept the improvements and to release the
10% retention on the projects. Staff recommends that the Board approve the
opening of the play areas for public use at Almond Park, Marlin Pound Park,
Independence Park, and Ralph T. Wattenburger Park as soon as the contractors
provide the District with all appropriate play equipment certification
requirements, and approve the take over of the liability and maintenance responsibility
of the play areas.
On
a motion by Director Faltings, seconded by Director Goodman, approved opening the
play areas at Almond Park, Marlin Pound Park, Independence Park, and Ralph T.Wattenburger
Park after the contractors provide the District with all appropriate play
equipment certification requirements, passing 4-0.
10.7
JOB DESCRIPTION FOR FISCAL SUPERVISOR POSITION
General
Manager Barry stated that the position currently identified as AdministrativeAssistant
has been responsible for most financial matters of the District. To properlyrecognize
the depth and level of work the District requires of this position, it isnecessary
to create a new job description with a salary range commensurate with themarketplace.
The new classification of Fiscal Supervisor recognizes the increasedresponsibilities
of the position in the areas of budget coordination and management,fiscal
oversight and policy development, and administrative oversight over the
District’s funds. The position supervises the District Bookkeeper position and
part- time positions as necessary to support the fiscal services of the
District. It also manages the annual District audit contract and other
contracts for analysis of Districtfinances. The compensation level of the
recommended classification, for the amount of responsibility given to the
position, should be more closely aligned to the Sr. Recreation Supervisor level
($5,196-$6,336) within the District organization. Thisamount has been built
into the 2005/06 District operating budget. A marketcomparison shows other
jurisdictions with similar positions paying at therecommended compensation
level and above.
On
a motion by Director Kamena, seconded by Director Goodman, approved the newclassification
of Fiscal Supervisor, passing 4-0.
11. RESOLUTIONS: None
12. ORAL REPORTS:
General
Manager Barry reported that staff is continuing close-out activities on the
Robert Livermore Community Center with the contractor and consultants, and will
conclude matters
soon.
Vice
Chair Turner asked if the concerns expressed by the seniors who use the
Community Center are being addressed.
General
Manager Barry stated that he has met with the two groups of seniors who are concerned
about the billiard and card players sharing a room. They do not feel these activities
are compatible. Staff is working on scheduling additional rooms and separating
the groups. Staff is also looking into a second pool table and moving the card
players to the arts and crafts room and putting up a partition to separate the
card players from other activities.
Director
Goodman suggested forming an advisory council of various users groups to help the
groups understand the use of space at the Community Center.
13. COMMITTEE REPORTS
Board
received reports on the twelve committee meetings attended since the Regular
Board meeting of May 11, 2005, as follows:
Facilities (2), Program, Budget (2), Personnel (2), Equestrian,
Downtown, Inc. LCAC, and Scottish Games (2).
14. MATTERS INITIATED BY THE
DIRECTORS
a.
Director Kamena would like press releases on 1) the award from the Alameda
County Tabacco Control Coalition; 2) naming of the parks, especially the
Zumbach property; and 3) opening play areas at Wattenburger, Almond, Marlin
Pound and Independence Parks.
b.
Director Goodman would like the staff to take items that require a lot of
changes to Board Committee before they come to the Board to save time at the
Board meetings. He would also like staff to look into aquatic family passes for
employees. Director Goodman stated that he was both excited and disappointed in
the number of people hetalked to at the Farmers Market who know and don’t know
about the Community Center.He would like staff to consider looking into an
event in the gym to promote RLCC.
c.
Director Faltings was approached by a resident across the street from
Ravenswood Neighborhood Park who is concerned that when the workers leave
around 5:00 p.m. the neighborhood kids are climbing over the fence and playing
on the equipment until after dark. The park is under construction and Director
Faltings is concerned about the District’s liability.
15.
MATTERS INITIATED BY THE GENERAL MANAGER
a. General Manager Barry
reported that the District received an award from the Rotary Club in
appreciation for its support of the Livermore Rodeo Parade.
16.
ADJOURNMENT: Meeting adjourned at 8:22
p.m.
APPROVED:
_____________________________________
Chair,
Board of Directors
ATTEST:
______________________________________
General Manager and
ex-officio
Clerk to the Board
of Directors
Livermore
Area Recreation and Park District
4444 East Ave.
Livermore, California 94550-5053
(925) 373-5700
Open 8 a.m.-6 p.m. M-Th.
8 a.m.-5 p.m. Friday
9 a.m.-noon Saturday
E-mail: info@larpd.dst.ca.us
© 2001