LIVERMORE AREA RECREATION AND PARK DISTRICT

71 TREVARNO ROAD

LIVERMORE, CALIFORNIA 94551-4931

 

BOARD OF DIRECTORS

SPECIAL BOARD MEETING

 

Wednesday, September 28, 2005

5:45 p.m.

Robert Livermore Community Center

4444 East Avenue

Livermore, California

 

MINUTES

 

BOARD MEMBERS PRESENT:              Dale Turner, Scott Kamena, Steve Goodman, and Chair David Furst (4)

 

BOARD MEMBERS ABSENT:                    Maryalice Faltings (1)

                                                                        (Attending CSDA Conference in Long Beach)

 

STAFF MEMBERS PRESENT:               Barbara Kraybill, Michael Kyle, Pat Kasberg, Gretchen Sommers, Jim Carlson, and Sharon Grant

 

 

1.      CALL TO ORDER – ROLL CALL – PLEDGE OF ALLEGIANCE

Meeting was called to order at 5:50 p.m. by Chair Furst, who led the group in the Pledge of Allegiance. Roll was taken and all Directors were present except for Directors Faltings and Kamena.

 

2.   CONSENT AGENDA

       2.1  Board Minutes

             2.1.1  Regular meeting of September 14, 2005.

                       

        On a motion by Director Turner, seconded by Director Goodman, approved the Consent    

        Agenda, passing 3-0.  (Directors Faltings and Kamena absent)

 

3.   CONSENT AGENDA:  RESOLUTIONS

       3.1           Resolution No. 1973, a resolution supporting the City of Livermore’s grant application       for funding from the California River Parkways Grant Program under Proposition 50.

         

        On a motion by Director Goodman, seconded by Director Turner, approved Consent  

        Agenda Resolution No.1973, by the following roll call vote:

        AYES:                  Chair Furst, Director Turner, and Director Goodman (3)

        NOES:                  None (0)

        ABSENT:              Directors Faltings and Kamena (2)

 

        3.2  Resolution No. 1974, a resolution accepting a contract from the State Department of Education Child Development Division for child care subsidy.

 

 

 

 

 

        On a motion by Director Turner, seconded by Director Goodman, approved Consent  

        Agenda Resolution No. 1974, by the following roll call vote:

        AYES:                  Director Goodman, Director Turner, and Chair Furst (3)

        NOES:                  None (0)

        ABSENT:              Directors Faltings and Kamena (2)

 

         3.3  Resolution No. 1975, a resolution accepting a subcontract with Kidango to provide         subsidized school-age child care in Livermore.

      

        On a motion by Director Goodman, seconded by Director Turner, approved Consent  

        Agenda Resolution No. 1975, by the following roll call vote:

        AYES:                  Director Goodman, Director Turner, and Chair Furst (3)

        NOES:                  None (0)

        ABSENT:              Directors Faltings and Kamena (2)

 

4.   NEW BUSINESS

       4.1  ROBERT LIVERMORE COMMUNITY CENTER POOL WINTER SCHEDULE

Senior Recreation Supervisor Carlson stated that the staff recommendation is that the RLCC lap pool not close for a 3-month period (as budgeted), but remain open during December, January and February.

 

Director Goodman stated that he was pleased with the staff report, and very pleased that LARPD is able to provide use of the lap pool December-February. He voiced concern whether the current pool users will continue to support the pool and encourage others to use it. He stated that he was willing to try keeping the pool open for the entire year this year, to see how much revenue is generated vs. cost. He noted that the Masters swimming programs may not be able to leave their current practice facility this season, since there is no guarantee that the RLCC pool will remain open December-February next year.

 

Director Turner stated that he was pleased with the staff report, as well, and that the Board of Directors had heard comments from the community (at the Regular Board Meeting of September 14).

 

Chair Furst stated that LARPD loses to the State of California over $5 million a year in Livermore property tax revenue. He noted that LARPD is not the federal government, and, by law, cannot operate on a deficit budget. He observed that, during the budget process for the 2005/2006 fiscal year, no member of the public came forth to express interest in keeping the pool open year round. Chair Furst further noted that, if the Board approves keeping the pool open year round, LARPD must change its existing balanced aquatics budget. He asked staff how they thought LARPD could absorb the $17,000 estimated additional cost of keeping the pool open December-February, when the current budget is already stretched.

 

Aquatics Supervisor Sharon Grant responded that, due to overwhelming response to the summer program, summer pool revenue alone had exceeded the 2005/2006 budget revenue projections. The budget revenue projection was $175,000; the actual revenue collected May 1-August 31, 2005 alone was $217,210, exceeding the entire revenue budgeted for 2005/2006 by $42,000. Staff believes this budget surplus will absorb the cost of keeping the pool open an additional three months.

 

Chair Furst opened public comment. No public comment was received. Chair Furst closed public comment.

 

Director Kamena arrived at 6:05 p.m.

 

On a motion by Director Turner, seconded by Director Goodman, approved supporting the staff recommendation to keep the RLCC lap pool open during December-February, passing 4-0. (Director Faltings absent)

 

                                  

       4.2  LIVERMORE VALLEY PERFORMING ARTS CENTER PROPOSAL FOR              USAGE OF THE BOTHWELL CENTER

            Superintendent of Youth Services Kraybill presented a staff report regarding a proposal             from the Livermore Valley Performing Arts Center (LVPAC) on the use of the Bothwell             Center.  Senior Recreation Supervisor Tibbetts and Youth Services Superintendent met       with Jamie Hyams, Administrative Director of LVPAC on September 9, 2005 and             discussed LVPAC’s need to change their approach to the use of the Bothwell Center.             LVPAC has determined that a lease agreement with LARPD is economically unfeasible             for them, and has proposed that the Bothwell Center become a joint program of LARPD             and LVPAC, wherein LARPD would continue to run the facility, including staffing and             building operation. LARPD would continue programs at the facility, and LVPAC would             raise awareness of the facility as a resource to the arts community and pursue grants to             underwrite the cost of rental rates for individual artists and groups. All rental revenue             would go to LARPD.

 

            Director Goodman asked if LVPAC would receive priority use of Bothwell after the             LARPD program time had been allotted.

           

            Superintendent Kraybill responded that further discussion was needed in order to make a             decision on this.

 

Chair Furst opened public comment.

 

Jamie Hyams, Director of LVPAC, addressed the Board, stating that Superintendent Kraybill’s assertion that LVPAC is making the new proposal due to their not being able to sublease all of the Bothwell space is inaccurate. Ms. Hyams stated that, since LARPD wished to continue holding programs at Bothwell even if LVPAC leased the facility, LARPD staff would be on hand anyway, whether LARPD or LVPAC was responsible for operations. Additionally, the cost of insurance for LVPAC would be prohibitive. Her belief is that a joint program between LARPD and LVPAC would be a win-win situation for the artistic community and for LARPD. Ms. Hyams expressed her feeling that, with the amount of interest in studio and gallery space from the artistic community, Bothwell would be a cultural arts center. She estimated LVPAC’s pursuit of grant funding could yield $5-$10,000.

 

Charles Hartwig, 4319 Findlay Way, Livermore, President of the Livermore Cultural Arts Council, which represents 19 to 20 different organizations, stated his opinion that the Bothwell Center would be great for cultural arts organizations to join forces. Mr. Hartwig’s two main points were that he was in agreement with LVPAC’s viewpoint, as it appears to be mutually beneficial for LARPD, and that arts groups and the arts community wants one place to focus on. He assured the Board that the community out there is willing to step forward and support this.

 

Director Furst closed public comment.

 

 

 

Director Kamena inquired about the time frame for getting approval for LVPAC’s proposal and getting things rolling.

 

District Legal Counsel Kyle responded that there was an initial effort to develop a lease, but, now that the concept has changed, we will have to get a better idea of what we are looking at.

 

Director Goodman asked which LARPD committees would be responsible for this issue and bringing it before the Board, the Facilities Committee, or the Program Committee.

 

Superintendent Kraybill responded that both committees would be responsible.

 

Chair Furst wished to clarify LVPAC’s role in the proposed arrangement. Would LVPAC raise awareness and write grants, and LARPD handle everything else?

 

Jamie Hyams confirmed Chair Furst’s summary of LVPAC’s role, emphasizing that LVPAC can do much more than LARPD to get the word out about rentals, etc. to the arts community.

 

Chair Furst stated that he is anxious for the process to proceed quickly.

 

Ms. Hyams responded that LVPAC is ready to begin immediately.

 

Director Goodman approved of the proposal to arrange an agreement with LVPAC, and expressed a desire for the process to move along quickly.

 

Director Turner was also in agreement with the staff proposal, and expressed the desire for quick action on the matter.

 

District Legal Counsel Kyle stated that clarification must be made about how the agreement will be structured, as it is not really a lease agreement.

 

Director Kamena stated that it is important that the agreement be in writing, although it may not be a formal lease agreement.

 

Director Goodman indicated that, perhaps a simple agreement such as an MOA or MOU would be appropriate. He also stated that we must be careful about conflicting program uses.

 

5.   ADJOURNMENT:  Meeting adjourned at 6:25 p.m.

     

APPROVED,

 

 

 

_______________________

Chair, Board of Directors

 

ATTEST:

 

 

_____________________________

General Manager and ex-officio Clerk

to the Board of Directors